IS Operations Coordinator jobs in Layton, UT

The HR and Office Operations Coordinator will work full-time (8:30a - 5p, M-F) reporting directly to the Executive Director. This person will be the primary Human Resources (HR) point of contact responsible for hiring, termination, personnel files, employee handbook, policies & procedures, and more. This position will also be the focal point for Office Operations connecting to outside vendors for all I.T., grounds maintenance, internal maintenance, yearly licensing, supplies ordering, organization, and upkeep of our Lifeline & Prevention Center (LPC). 

What you'll do:

• Provide primary management of our Employee Navigator database for all employees (HR database).
• Serve as a safe space for employees to discuss issues, grievances, and/or questions.
• Assist with recruiting, screening, and scheduling interviews for open positions.
• Assist supervisors in preparing for and conducting new hire interviews.
• Assist supervisors in preparing for and conducting terminations.
• Conduct comprehensive onboarding for all new hires to ensure a successful Onboarding and “welcome” experience.
• Develop and implement all HR policies and procedures; ensure that Safe Harbor’s Employee Handbook is always current.
• Perform routine tasks required to administer and execute HR programs, including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
• Ensure that Safe Harbor maintains compliance with federal, state, and local employment laws and regulations and recommended best practices.
• Consistently review policies and practices to maintain compliance with all regulations.
• Provide “office operations management” duties, including ensuring successful licensing each year by the Department of Health & Human Services (DHHS), ensuring business licenses are renewed and properly displayed, ensuring that all employment-related mandatory notices are up-to-date and properly displayed in each building, and taking responsibility to ensure the LPC building is in working order and more.
• Serve as the focal point and liaison with vendors to meet staff needs including IT resources (computers, company cell phone account, company landline account, alarm system, camera system, etc.), building supplies, building maintenance (LPC cleaners, grounds maintenance), and other operational vendors.
• Foster and model a positive, open, and direct-communication environment.
• Additional projects and responsibilities, as assigned.

What we're looking for:

• You are highly motivated, have the ability to work independently and do not require hand holding.
• You are proficient with computer programs, including but not limited to Google Suite.
• You have experience in a professional office setting.
• You have a bachelor’s degree in Human Resources or year-for-year experience in an HR-related position. (experience will be considered in lieu of a degree).
• Previous experience working in Human Resources, preferably in a management role.
• You are a people person and are friendly and outgoing to represent the HR and Operations functions of Safe Harbor positively.
• You are skilled in conflict resolution, problem-solving, and crisis management. You are able to remain neutral  and level-headed during challenging employee situations.
• Knowledge of state and federal employment/labor laws.
• You have excellent verbal and written communication skills.
• You are highly organized and detail-oriented.
• You are a self-starter.
• You have a valid driver’s license and are able to pass a background investigation check.

What we can offer you:

• $19.00 – $23.00/hour, depending on education and experience
• Health insurance (95% of employee premium paid; 80% of dependent premium paid).
• Dental insurance (95% of employee premium paid; 80% of dependent premium paid).
• Vision insurance (95% of employee premium paid; 80% of dependent premium paid).
• 2x annual salary (up to $100,000) life insurance policy (at no cost to employee).
• Paid holidays, paid sick, and paid vacation.
• Short-term disability insurance (50% of premium paid) is available.
• Simple IRA with employer matching up to 3%.
• Comprehensive Employee Assistance Program (EAP) at no cost to employee.
• Employee recognition and other incentives are often available.

About Us:

Safe Harbor Crisis Center (Safe Harbor) is a nonprofit organization based in Layton, Utah, that provides shelter, therapy, supportive services, and advocacy to survivors of domestic violence and sexual assault. We also provide education, awareness, and resources to our community.

Safe Harbor began as a grassroots effort by a dedicated group of citizens in 1997 as Davis Citizens' Coalition Against Violence. Since then, our services have grown and evolved to meet the needs of survivors, those impacted by violence, and our community. We have implemented strengths-based, trauma-informed best practices, recognizing that each person we serve is an expert in their experience.