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Director of Business and Finance Job Announcement

DIRECTOR OF BUSINESS AND FINANCE

The incumbent in this position manages the department that has responsibility for

all administrative, personnel and financial functions of the Association including

property management, accounting, budgeting and reporting, payroll and

employee benefits management, membership processing.

PROFESSIONAL EXPERIENCE

1. A minimum of 3 years of successful experience with accounting, business

administration practices and functions, including Window-based automated

accounting systems, spreadsheet usage and word processing.

2. Demonstrated successful experience in broad administrative and general

office manager responsibility.

3. Proven written and oral communications skills.

4. Proven mathematical skills.

5. Experience working in a non-profit and/or union environment.

SPECIFIC DUTIES AND RESPONSIBILITIES

1. Department Management: Supervise and manage the administrative and

financial activities of the Association to ensure the efficient and effective

delivery of services. Provide logistic and data support for the Executive

Director, Board of Directors, budget and other appropriate committees.

2. Staff Management: Supervise business office employees, providing

guidance, direction, training and evaluation. Develop a team environment

that works cohesively to achieve Association objectives.

3. Governance Support: Provide support and advice to Association

committees as assigned.

4. Property Management: Manage all Association properties, including

financing, leasing, construction, tenant relations, maintenance and record

keeping.

5. Financial Management: Manage all accounting, budgeting, cash

management, auditing and financial reporting functions. Manage the

updating and maintenance of all automated and manual accounting

systems.

6. Personnel Management: Manage employee benefit programs and payroll

processing. Manage the administration of pension, 401(k) and medical

insurance plans for all Association employees. Provide financial support

necessary for staff union bargaining, and manage the implementation of

employment agreements.

7. Membership Processing: Manage the updating and maintenance of

Association membership records, including the monitoring of dues

payments to IEA and NEA.

8. Data Processing: Manage the coordination of all business office data

processing, including planning, purchasing, implementation, maintenance,

program development and training.

9. Purchasing: Manage the purchasing of all equipment for the headquarters

and regional offices.

10. Other: Perform other appropriate duties as necessary, approved and

assigned by the Executive Director.

KNOWLEDGE AND SKILLS REQUIRED

1. Extensive knowledge and experience in accounting and financial

management functions; planning, budgeting, general ledger, cash

management, accounts payable, audit, financial reporting and automated

accounting systems.

2. Good working knowledge of IEA’s goals and objectives.

3. Knowledge of concepts relating to the development and maintenance of

effective organizations, and the management and development of people.

Effective team leadership skills. Creative problem-solving ability.

4. Property management expertise relative to leasing, construction, contract

negotiations, tenant relations and building maintenance and administration.

5. Knowledge and experience in managing employee benefit programs and

payroll and personnel functions.

6. Knowledge and experience in managing a broad range of administrative

functions.

7. Superior interpersonal skills including consensus building, conflict and change

management, and the ability to deal effectively with many different types of

people in a wide variety of situations.

8. Ability to manage multiple diverse functions simultaneously, effectively

responding to constantly changing priorities.

RESPONSIBILITY

1. Supervisory Controls: IEA governance determines the overall goals and

objectives of the Association. The IEA Executive Director and Director of

Business and Finance determine the overall performance expectations of

the business office, establish the general time frame in which the work is

to be accomplished, and provide guidance and support in the handling of

unusual situations. The incumbent, having developed a thorough

knowledge of the organization’s policies, programs and operations,

initiates and carries out all assignments with minimum supervision.

2. Guidelines: Limited guidelines are available for some phases of the work,

e.g., Board of Directors Policy, Committee guidelines, budgets, Strategic

Plan, accounting principles and practices. The incumbent uses judgment

to locate, select and apply the appropriate guide(s) to achieve the best

possible results. In addition, based on knowledge and training, makes

recommendations for improving existing guidelines.

3. Complexity: The incumbent in this position performs a variety of

managerial functions ranging from complex to routine (developing and

maintaining vendor and tenant relationships, supervising business office

staff, conducting meetings, negotiating contracts, developing plans,

budgets, reports and correspondence).

4. Scope and Effect: The purpose of the Director of Business and Finance is

to provide leadership and direction to the Business Office and the overall

Association in matters of financial management and administrative

operations. Accuracy, timeliness and acceptability of the work performed

affects the entire organization, the members and other staff. The

incumbent is expected to keep current with information and professional

skills through continued self-development activities.

ENVIRONMENT

1. Physical Requirements: The work requires evening and weekend work

and some travel.

2. Work Environment: The work is generally performed in the office and in

meeting settings.

3. Supervisor: IEA Executive Director.

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