Grants Administrator jobs in Oregon

Grants Administrator administers the financial control processes of grant activity throughout the grant lifecycle for awarded or received grants to ensure compliance with grant provisions, regulations, standards, timelines, and reporting requirements. Monitors grantee management and disbursement of funds and reviews grantee programs for compliance with the terms of grants. Being a Grants Administrator prepares and submits financial reporting and performs accounting tasks related to managing grant funding received. Tracks and reconciles grant account budgets and expenses. Additionally, Grants Administrator submits any additional information or documentation required by the grant funder. Follows grant accounting best practices and complies with legal regulations. Requires a bachelor's degree. Typically reports to a manager. The Grants Administrator work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. To be a Grants Administrator typically requires 4-7 years of related experience. (Copyright 2024 Salary.com)

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Grants Administrator
  • Lincoln County
  • Lincoln, OR FULL_TIME
  • Your job in the department is to . . . 

    Provide administrative and technical guidance and support for managing the ARPA grant projects and other grants administered by the County Administrator and Lincoln County Board of Commissioners. 


    Your job also involves . . .

    Providing information to the general public and receiving and directing visitors to appropriate departments for information. Perform administrative tasks to the Lincoln County Board of Commissioners and staff in the BOC office. Maintain Confidentiality. 

    Oversee Grant Administration process:

    • Provide support in the administration of grants and application of new grants to include budgets, documentation, and interpretation of funding requirements.
    • Coordinate and serve as a liaison between the BOC office, grant funder, finance office and treasurer’s office.
    • Analyze and evaluate awarded grants for compliance with federal, state, county, and other funder requirements.
    • Analyze and evaluate grants for correct calculation of expenditure categories, such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment.
    • Analyze expenditures for appropriateness of specific grants. Prepare grant expenditures for external auditing.
    • Coordinate receipt of awards and grant documentation; maintain proposal and funding records in database systems, and prepare scheduled and special reports, studies, and analysis.
    • Formulate processes and procedures for grant pre-awards and post-awards to meet requirements; research appropriate federal, state, and local requirements to facilitate compliance.
    • Complete reporting requirements.
    • Complete program billings and tracks financial records.
    • Complete grant reporting requirements as outlined by the funder.
    • Prepare materials for release to the public. 
    • Review received applications for requirements.
    • Formulate processes and procedures for subawards issued by the county that maintains compliance with applicable federal, state, or local reporting and record retention regulations. 

    Provides back-up administrative support BOC office and County Administrator

    • Perform general office duties such as filing and preparing correspondence.
    • Assist in scheduling and coordinating annual public county budget forums, prepare agendas and minutes, and serve as recording secretary for county budget forums.
    • Devise new and update existing office forms.
    • Monitor and manage schedules.
    • Work with M-Team to interface on BOC/County Administrator matters.
    • Distribute copies to all appropriate parties as required under Oregon Statutes.
    • Provide fast, efficient, and friendly service to the public by phone, email, and the counter.
    • Help organize, coordinate, and assist with special functions representing the BOC and the county as requested.
    • Prepare and maintain expenditure records, prepare and submits vouchers for payment of monthly bills.

    Minimum Education Level

    Associates and/or Professional Certification

    Specifics:  business administration (or a related field) preferred.


    Minimum Experience Level

    Two- Three years 

    Specifics: Experience in managing grants, records keeping.


    Substitution Note: Any satisfactory combination of experience and training which clearly demonstrates the ability to perform the above-described duties, as determined by the BOC. 


    Other Licenses

    Other License required

    Specifics: The ability to become a State of Oregon Notary Public.


    Knowledge of:

    • Appropriate grants management software or ability to learn applicable software.
    • Knowledge and understanding of proposal and grant writing procedures and requirements. 
    • Budget policies/procedures. Knowledge of methods/procedures for research/statistical analysis and ability to apply them. 
    • Specialized knowledge including policies, procedures, and regulations of major federal and state funding agencies, as well as grant accounting procedures.
    • Possess a thorough knowledge of public relation skills and relationship building techniques. 
    • The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar required in the preparation of business documents including a variety of legal documents.  
    • Public meetings, minutes, and records requirements.

    Skill or ability to:

    • Specialized abilities include ability to plan, organize, coordinate and perform the functions of grant administration from a variety of sources. Ability to research and evaluate the policies of funders and to develop creative solutions. 
    • Build strong relationships with the finance department, external agencies, and funders. 
    • Respond quickly and effectively to the needs of project staff and to ensure compliance at all levels. 
    • Communicate for County to funding agencies in a professional manner and to resolve problems with Program Director. 
    • Project management skills and the ability to resolve complex problems and issues. Information research skills. Possess advanced verbal, written and interpersonal communication skills. Ability to present effectively to small and large groups.
    • Advanced analytical, evaluative, and objective critical thinking.
    • Convey information, ideas, and facts both orally and in writing to supervisors, colleagues, and individuals, inside and outside the county, using language and a format the audience will best understand.   
    • Utilize computers and other technology to communicate in written and verbal forms (e.g., word processing, texts, emails, spreadsheets, department-specific software).
    • Effectively relate well with others, including supervisors, colleagues, and individuals inside and outside the county. Exhibit a professional manner in dealing with others and working to maintain constructive working relationships.  
    • Take personal responsibility for the quality and timeliness of work. Show up to work on time, and follows instructions, policies, and procedures. Meet productivity standards, deadlines, and work schedules.

    WORKING CONDITIONS

    Job Conditions: Hybrid: In office and work from home possible. 


    Work Location: Lincoln County 


    Travel: Infrequent travel required inside and outside of Lincoln County for grant related training and meetings.


    PHYSICAL DEMANDS

    The physical demands are typical of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Physical capability to handle high mobility demands and complex personal interactions.

    • Physical Ability: Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
    • Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Some tasks require the ability to perceive and discriminate sounds.
    • Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

    REASONABLE ACCOMMODATIONS

    Lincoln County is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position.   Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. 

  • 3 Days Ago

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Grants and Contracts Administrator *Remote
  • Providence Health & Services
  • Portland, OR FULL_TIME
  • Description Grants and Contracts Administrator \Remote Responsible for coordination of assigned projects and program support needs that lead to and maintain standardization. Provides guidance on compl...
  • 20 Days Ago

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Financial Planning Program Administrator
  • George Fox University - Staff and Administrator
  • Newberg, OR PART_TIME
  • George Fox University's College of Business is seeking a Financial Planning Program Administrator to contribute to our ongoing success and advance our mission. This role will work primarily with the F...
  • 23 Days Ago

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Grants Pass High School- Athletic Trainer
  • GRANTS PASS SD 7
  • Grants Pass, OR FULL_TIME
  • Grants Pass School District No. 7 is now accepting applications for the following position for the 2022-2023 school year: Grants Pass High School Athletic Trainer OVERVIEW: The Athletic Trainer is pre...
  • 20 Days Ago

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Grants Pass High School- Athletics- Office Manager
  • GRANTS PASS SD 7
  • Grants Pass, OR OTHER
  • Grants Pass School District No. 7 is now accepting applications for the following position for the 2020-2021 school year: Grants Pass High School Athletics- Office Manager 8 hours per day/223 days to ...
  • 21 Days Ago

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Grants Pass High School- Campus Security Supervisor
  • GRANTS PASS SD 7
  • Grants Pass, OR FULL_TIME
  • Grants Pass School District No. 7 is now accepting applications for the following position for the 2022-2023 school year: Grants Pass High School Campus Security Supervisor 8 hours per day/188 days to...
  • 22 Days Ago

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Grant Administrator
  • Arizona State University
  • Tempe, AZ
  • Candidates with experience in financial management, including USAID awards, are encouraged to apply to join the team at ...
  • 3/28/2024 12:00:00 AM

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Grants Administrator
  • Cold Spring Harbor Laboratory
  • Long Island, NY
  • Job Description Job Description sition Description Cold Spring Harbor Laboratory (CSHL), is seeking a Grants Administrat...
  • 3/28/2024 12:00:00 AM

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Grants Administrator
  • Beacon Hill Staffing Group
  • Boston, MA
  • Our client, a university located in Boston, MA, is seeking a Grants Administrator to join their team on a temporary, to ...
  • 3/26/2024 12:00:00 AM

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Grants Administrator
  • McGill Associates, P.A.
  • Asheville, NC
  • Job Description Job Description McGill is a civil engineering firm fostering long-term relationships with the communitie...
  • 3/26/2024 12:00:00 AM

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Grant Administrator
  • Cincinnati-Hamilton County Community Action Agency
  • Cincinnati, OH
  • Job Description Job Description Researches, plans, develops, and implements strategies to obtain financial resources thr...
  • 3/26/2024 12:00:00 AM

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Grants Administrator
  • Advanced Personnel Resources, Inc.
  • Advanced Personnel Resources is seeking a motivated Grant Administrator for a new opportunity with our client, a large n...
  • 3/25/2024 12:00:00 AM

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Grant Administrator
  • Triad Advisory Services Inc. T/A Triad Associates
  • Vineland, NJ
  • Job Description Job Description Triad Associates is seeking a self-motivated, highly organized individual who has attent...
  • 3/25/2024 12:00:00 AM

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Grants Administrator
  • Corporate Temps
  • East Point, GA
  • Job Description Job Description Corporate Temps is seeking an immediate Grants Coordinator to work a temp to perm positi...
  • 3/24/2024 12:00:00 AM

Oregon (/ˈɒrɪɡən/ (listen) ORR-ih-gən) is a state in the Pacific Northwest region on the West Coast of the United States. The Columbia River delineates much of Oregon's northern boundary with Washington, while the Snake River delineates much of its eastern boundary with Idaho. The parallel 42° north delineates the southern boundary with California and Nevada. Oregon is one of only four states of the continental United States to have a coastline on the Pacific Ocean. Oregon was inhabited by many indigenous tribes before Western traders, explorers, and settlers arrived. An autonomous government ...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Grants Administrator jobs
$80,594 to $113,936

Grants Administrator in Knoxville, TN
The Grants Administrator is responsible for administrating Running Strong’s cash grants ensuring that Running Strong is true to its charitable mission and meets the high accountability standards required of any national nonprofit organization.
January 11, 2020
Grants Administrator in Bismarck, ND
The Grants Administrator will report to the Executive Director of Research and Sponsored Programs and will also provide support to the Director of Sponsored Research.
January 20, 2020
Grants Administrator in Richmond, VA
Pace University (Grants Administration) 100 Summit Lake Drive, 3rd Fl.
February 16, 2020