Grants Administrator jobs in Alaska

Grants Administrator administers the financial control processes of grant activity throughout the grant lifecycle for awarded or received grants to ensure compliance with grant provisions, regulations, standards, timelines, and reporting requirements. Monitors grantee management and disbursement of funds and reviews grantee programs for compliance with the terms of grants. Being a Grants Administrator prepares and submits financial reporting and performs accounting tasks related to managing grant funding received. Tracks and reconciles grant account budgets and expenses. Additionally, Grants Administrator submits any additional information or documentation required by the grant funder. Follows grant accounting best practices and complies with legal regulations. Requires a bachelor's degree. Typically reports to a manager. The Grants Administrator work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. To be a Grants Administrator typically requires 4-7 years of related experience. (Copyright 2024 Salary.com)

V
Grants Administrator
  • Volunteers of America of Alaska
  • Anchorage, AK FULL_TIME
  • Position Title: Grant Administrator

    Reports To: Vice President of Strategy & Impact

    Classification: Exempt; Salary; Full-time

    Objective

    As both a behavioral health provider and a 501(c)3 non-profit, VOA Alaska is uniquely positioned to leverage funding from public and private sources to support our mission and to eliminate suffering for youth. The Grant Administrator is an integral team member responsible for supporting the acquisition, management, tracking and reporting, and compliance of grants at VOA Alaska.

    The Grant Administrator is responsible for managing the implementation, tracking, reporting, and close-out of all public and private grants at VOA as well as tracking/managing misc. contributions made to the organization. This position is for the individual who is inspired and energized by staying on top of a wide range of details and having a pulse on the status of grants essential to operations. Each day in this role may look different, one day may be spent closely reviewing grant expenditure to ensure alignment with grant intent. The next day may include a close review of grant agreements to ensure compliance with terms, timelines, and training. The following day may be spent preparing report templates and sending out communications to solicit program input on narrative elements, such as impact stories or challenges experienced during the reporting period.

    We are seeking someone who is:

    • a team player able to work both collaboratively and autonomously while proactively navigating uncertainty,
    • a strong written and verbal communicator who is also excellent at organizing information with keen attention to detail,
    • an out of the box thinker who connects program, agency, and community needs to funding opportunities in compelling ways,
    • competent at reading and comprehending financial and data reports, and
    • comfortable navigating online portals and grant systems.

    VOA Alaska is a youth-serving organization providing prevention, early intervention, treatment, and recovery supports to youth and families struggling with mental illness and addiction. VOA Alaska is honored to walk with families during these times and provide support and hope through recovery. Its core values are connection, responsibility, courage, innovation, hope, and joy. Members of our workforce are expected to espouse these core values and align with this mission of services to the community.

    Essential Functions, Duties & Responsibilities

    Grant Management (50%)

    • In charge of ongoing maintenance of grant pipeline and management tracking resources (Monday.com).
    • Reviews & facilitates execution of grant agreements.
    • Prepares materials & communicates launch of new grants to include communication with program & admin teams for smooth roll-out.
    • Monitor progress & work with VOA leadership to ensure grant activities meet the conditions & expectations of grants.
    • Oversee the preparation & submission of all federal, state, local, foundation, and corporate reports as required for VOA, to include timely, consistent, & professional communication of reporting requirements, timelines, & materials to internal stakeholders for completion.
    • Maintain grant files within SharePoint to be auditable at all times.
    • Coordinate with Grants & Development Manager the renewal of existing grants as part of ongoing continuation cycles to include updating project scope, activities, timelines, outcomes, and budgets.
    • Supporting communications team with information about donations and grants received for use in newsletters/campaign updates/impact reports.

    Finance (25%)

    • Develop & maintain in-depth familiarity with grant budgets & spending restrictions/flexibilities.
    • Ongoing monitoring of grant expense allocations & collaborative resolution of adjustments with finance/program.
    • Ongoing monitoring of grant spend rates & identification of potential adjustments, when needed.
    • Recording grants awarded, individual, corporate, and in-kind donations, pledges, payments, etc. in Network for Good.
    • Tracking and processing annual board pledges.
    • Processing contribution tax acknowledgements.
    • Ensuring alignment of development system (Network for Good) with finance system (QuickBooks).
    • Monthly preparation of contribution summary for board & leadership meetings (RDC Snapshot & RD Workgroup).
    • Collaboration with Finance team on compilation & submission of timely & accurate financial reports.


    Data (25%)

    • Collaboration with external contractor (XPIO) regarding data exportation and visualization, validation/accuracy of reports, development of new reports (as needed), and completion of special data requests (as needed).
    • Familiarity with grant reporting data requirements including what data is required/expected from each funder/grant, where the data can be found, parameters to be aware of, and validation steps to ensure consistent & accurate reporting.
    • Support for program, admin, and leadership teams in interpreting data and incorporating into grant reporting narratives.
    • Other duties as assigned.

    Knowledge, Skills and Abilities

    • Experience in or knowledge of the behavioral health and/or health care industry preferred.
    • Grant writing and administration experience required.
    • Experience working with local, state, and federal funding agencies.
    • Comfortable navigating a range of technological systems and portals (Most commonly used: Teams, SharePoint, Outlook, Excel, Word, PowerPoint, PowerBI, AKAIMS, Adobe Pro, Monday.com, Network for Good, QuickBooks desktop, GEMs, eSnaps, SAGE, etc.)
    • Knowledge of grant funding policies and procedures and applicable local, state, and federal regulations.
    • Proven abilities in analytical, database, and reporting skills.
    • Excellence in records maintenance and database management.
    • Demonstrated initiative and ability to work accurately with minimal supervision.
    • Positive team player skills with willingness to invite and respond to a variety of input.
    • Professional and clear verbal and written communication with program and finance staff, grantees, and applicants.
    • Attention to detail and deadlines, strong organizational skills, and an ability to manage and complete multiple tasks.

    All members of the workforce will be expected to demonstrate a commitment to VOA’s vision and mission and consistently demonstrate its values in all areas of their work. Moreover, everyone is expected to demonstrate collaboration and teamwork, accept direction, feedback and coaching, and prove themselves to be a reliable and consistent resource to clients and colleagues.

    Specifically, this position requires:

    • Judgement and Decision Making: Incumbent must be proficient at prioritizing and organizing data and information and demonstrate strong analytical and critical thinking skills that result in efficient and sound solutions and decisions.
    • Independence: Incumbent must demonstrate self-determination and effectiveness with working with minimal supervision
    • Communication: Incumbent must be skilled at both oral and written communication and clearly demonstrate an ability to collaboratively communicate, listen effectively, and deliver information in an understandable and organized fashion to a variety of stakeholders.
    • Service and Accountability: Incumbent must demonstrate a strong commitment to customer service as well as prove him/herself accountable for quality and effectiveness in all areas of the work.
    • Leadership: Incumbent must possess a strong foundation of leadership skills.
    • Software Proficiency: Incumbent must possess a strong knowledge of and capacity for learning a variety of office suite applications.
    • Technical Knowledge: Incumbent must possess knowledge of accepted grantmaking principles and legislation impacting non-profit funding and reporting.

    Working Conditions

    The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Works in office areas. Interacts with staff, consultants, and outside vendors. May be subjected to interruptions throughout the workday.
    • While performing the duties of this job the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to lift up to 25 pounds. The vision requirement includes close vision.
  • 13 Days Ago

I
Grants Administrator (I-III)
  • Ilisagvik College
  • Utqiaġvik, AK FULL_TIME
  • REPORTS TO: Controller WORK SCHEDULE: Monday through Friday 8:30pm - 5:00pm COMPENSATION: $35.41 - $45.20/hour DOE Benefits, Non-Exempt Position Iḷisaġvik College is rooted in the ancestral homeland o...
  • 21 Days Ago

S
Grants Administrator 2
  • State of Alaska
  • Anchorage, AK FULL_TIME
  • What You Will Be Doing This position will apply for, track, and manage reporting for federally available funding for the Division of Forestry & Fire Protection. Grants will support hazardous fuels rem...
  • Just Posted

S
Grants Administrator 2 (PCN 10-N24001)
  • State of Alaska
  • Anchorage, AK FULL_TIME
  • Job Description What You Will Be DoingThis position will apply for, track, and manage reporting for federally available funding for the Division of Forestry & Fire Protection. Grants will support haza...
  • Just Posted

S
Grants Administrator 1/2 Flex (PCN 060510)
  • State of Alaska
  • Juneau, AK FULL_TIME
  • Job Description **THE RECRUITMENT PERIOD FOR THIS JOB POSTING HAS BEEN EXTENDED**This position is open to Alaskan Residents only.Please check out the residency definition to determine if you qualify.T...
  • 6 Days Ago

S
Grants Specialist - Grants Department
  • SCF New Branding 2018
  • Anchorage, AK FULL_TIME
  • SCF programs are established to serve a primary population comprised of Alaska Native people who are affiliated with Cook Inlet Region, Inc. (CIRI) and Alaska Native and American Indian people within ...
  • 1 Month Ago

I
Grants Administrator
  • Integrity Management Consulting
  • Frederick, MD
  • Description Integrity Management Consulting is seeking a full-time Grants Portfolio Manager ideally but not necessari;y ...
  • 3/29/2024 12:00:00 AM

N
Grant Administrator
  • Nana
  • Anchorage, AK
  • Summary A Grant Administrator plays a pivotal role in overseeing the efficient and compliant administration and manageme...
  • 3/29/2024 12:00:00 AM

C
Grants Administrator
  • Corporate Temps
  • East Point, GA
  • Job Description Job Description Corporate Temps is seeking an immediate Grants Coordinator to work a temp to perm positi...
  • 3/29/2024 12:00:00 AM

G
Grants Administrator
  • GRTC
  • Richmond, VA
  • SUMMARY The Grants Administrator is responsible for overseeing and administering activities related to the development a...
  • 3/29/2024 12:00:00 AM

A
Grant Administrator
  • Arizona State University
  • Tempe, AZ
  • Candidates with experience in financial management, including USAID awards, are encouraged to apply to join the team at ...
  • 3/28/2024 12:00:00 AM

B
Grants Administrator
  • Beacon Hill Staffing Group
  • Boston, MA
  • Our client, a university located in Boston, MA, is seeking a Grants Administrator to join their team on a temporary, to ...
  • 3/26/2024 12:00:00 AM

M
Grants Administrator
  • McGill Associates, P.A.
  • Asheville, NC
  • Job Description Job Description McGill is a civil engineering firm fostering long-term relationships with the communitie...
  • 3/26/2024 12:00:00 AM

A
Grants Administrator
  • Advanced Personnel Resources, Inc.
  • Advanced Personnel Resources is seeking a motivated Grant Administrator for a new opportunity with our client, a large n...
  • 3/25/2024 12:00:00 AM

Alaska is the northernmost and westernmost state in the United States and has the most easterly longitude in the United States because the Aleutian Islands extend into the Eastern Hemisphere. Alaska is the only non-contiguous U.S. state on continental North America; about 500 miles (800 km) of British Columbia (Canada) separates Alaska from Washington. It is technically part of the continental U.S., but is sometimes not included in colloquial use; Alaska is not part of the contiguous U.S., often called "the Lower 48". The capital city, Juneau, is situated on the mainland of the North American ...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Grants Administrator jobs
$87,456 to $123,637

Grants Administrator in Knoxville, TN
The Grants Administrator is responsible for administrating Running Strong’s cash grants ensuring that Running Strong is true to its charitable mission and meets the high accountability standards required of any national nonprofit organization.
January 11, 2020
Grants Administrator in Bismarck, ND
The Grants Administrator will report to the Executive Director of Research and Sponsored Programs and will also provide support to the Director of Sponsored Research.
January 20, 2020
Grants Administrator in Richmond, VA
Pace University (Grants Administration) 100 Summit Lake Drive, 3rd Fl.
February 16, 2020