Fleet Administrator, Sr. jobs in Hilton Head Island, SC

Job Summary

The general responsibility of the position is to provide administrative support to the Fleet Manager. Qualified individuals must have excellent communication skills, be diligent and extremely detail-oriented, well organized, possess proficient computer skills, and work well in a fast-paced deadline-driven environment.

Core Values

• Culture of Safety Safety is always job #1

• A Growing Tradition Plants, Personally, Financially and Professionally

• Employee Owned Personal Pride in Success with an Owners Mentality

• Exceptional Customer Experience Delighting our Clients with our Products and Services

• Good Neighbors Community Pride Sharing our Success

• Respectability Treating Others as we want to be treated

Supervisory Responsibilities

• None

Duties/ Responsibilities

• Operational Support

• Be knowledgeable of accurate utilization of Aspire’s Equipment Module Software and to support Fleet Manager as needed.

• Provide system admin support for Equipment Module in Aspire, Samsara and Fuel Cloud software

• Support the fleet operations process for equipment and vehicle’s purchase, repairs and disposals.

• Assist Fleet Manager with the management of employee incident reports

• Support Fleet with the management of inventory physical count and inventory management process

• Order and maintain Fleet inventory as well as parts for shop and office supplies

• Answer and direct incoming calls for Fleet, if applicable.

• Manage the centralized mechanic-request email to direct incoming requests to the appropriate branch or individual based on the nature of the inquiry.

• Assist Fleet employees with credit card report submission

• Direct employees to proper company resources as needed

• Distribute weekly attendance and safety sheets as needed

• Maintain safety binder for weekly tailgate talks

• Human Resources

• Complete onboarding process for all hourly employees

• Assist the Fleet Manager with reconciling Paid Time Off (PTO) Requests for hourly employees

• Daily monitoring of Aspire time entry for errors

• Review weekly time review and payroll reports for accuracy and timely submit to the payroll department

• Provide guidance to Fleet employees with payroll and/or benefit-related items as needed

• Accounts Payable

• Responsible for the accuracy of purchase receipt approval within Acumatica system

• Issue and process all purchase orders for Fleet indirect costs

• Other duties and responsibilities as assigned

Required Skills/ Abilities

• Experience with Accounts Payables is required

• Proficient with computer software programs including MS Office suite (Word, Excel, Outlook, and PowerPoint)

• Experience in processing confidential information and understanding privacy laws and Company policy governing employee information

• Demonstrated capacity to embrace change. Ability to manage work under pressure

• Great customer service and interpersonal skills

Education and Experience

• Minimum 2 years general office administration experience

• Must be a detail-oriented, self-starter who works individually and in a collaborative team environment

• Strong ability to multitask and handle competing priorities in a constantly changing environment

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer

• Must be able to lift 15 pounds at times

• Must be able to access and navigate each department at the organization’s facilities