Fire Prevention Engineer jobs in Eugene, OR

Location: Eugene, Salem, or Roseburg    
Department: Administration
Reports To: Executive Director
Position Type: 1.0 FTE, exempt

Please note: We are hiring for one full time position to be located in the Eugene, Salem, or Roseburg offices.

Bilingual candidates are eligible for an additional $1.50 Bilingual Differential. This bilingual differential is included in the salary range above.

Eligible for full-time benefits. See our benefits page at https://hivalliance.org/employment/benefits/

Application Instructions: All applicants must submit a complete Job Application, Supplemental Questions and Resume via the Job Portal to be considered. The Job Portal can be found here https://hivalliance.org/employment/open-positions/

IMPORTANT: Recruiting scams are on the rise - Make sure to protect your information.  HIV Alliance does not conduct interviews or ask for personal information (ID, Social Security, etc.) via text.  Additionally, double check the email of who is communicating with you. Email communication from HIV Alliance uses @allianceor.org or comes from noreply@criterionhcm.com. Please report any suspicious activity to Human Resources at ostankey@allianceor.org and/or ldavis@allianceor.org.

Position Summary

The primary role of the Program Director (PD) is to support the Executive Director (ED) and management team in implementing the overall direct services management objectives of HIV Alliance. The Program Director handles much of the day-to-day internal and program management. This person acts as a single point of contact and oversight for all prevention services, especially with regard to the flow of information at the agency.  The PD directly supervises the program managers in the Prevention programs. The PD is part of the Directors team and works with the other Directors to accomplish agency goals. The Program Director encourages internal and external coordination, collaboration and partnership, supports the implementation of strategies to streamline the work of managers and to help stabilize the agency during staff turnover. This position promotes the programs’ use of interns and volunteers, resource development, and the creation of advisory councils. The Program Director facilitates open communication between departments and work teams. 

Essential Functions and Responsibilities

Overall Management Objectives:

Provide leadership to further HIV Alliance’s mission, strategic objectives, core values and philosophy of harm reduction and team building approaches.

Clearly communicate HIV Alliance’s vision, values and mission to agency staff and stakeholders and implement strategies to mobilize corresponding planning and action.

Provide guidance to the program and project managers, facilitating full participation, clarification of roles and responsibilities, joint ownership and mutual support

Help ensure the flow of information and communication between the ED and direct service staff and managers

Model and encourage healthy work-life balance to diminish burnout and turnover among direct service staff and program and project managers

Model and encourage a standard of professional conduct and work ethic to deliver the highest quality of services possible and ensure the good reputation of the agency

Serve as the manager on duty or on call as required, taking full responsibility for all aspects of agency operations during that time

Leadership and Team Building:

Provide mentoring, supervision, professional development and training and team building to HIV Alliance’s direct program staff and others as needed

Contribute to a healthy working environment by demonstrating leadership in the following areas: facilitate the participation of staff in HIV Alliance meetings and team building activities, model direct and timely communication about needs and problems at all times, provide constructive feedback and initiate proactive problem-solving approaches whenever needed

Support the development of strong links between the agency Management Team, Program Manager’s Team and Line Staff to foster effective and participatory team approaches

Program Management:

Manage the integration of agency programs, ensuring consistency with agency mission, strategic plan, and unified programming framework as well as compliance with grant and contract obligations and agency policies

Provide support and guidance to develop program design and quality management activities that ensure effectiveness and sustainability of programs  

Model and encourage community collaborations in all programs to extend the reach and effectiveness of services as well as promote a seamless and easily-accessible continuum of services for clients

Provide direct supervision of Prevention Managers

Encourage each program to operate cooperatively, consistently and more effectively especially with regard to:

Using interns and volunteers more extensively by

• Building contacts to attract good interns and volunteers,
• Keeping them involved in defined meaningful, consistent and ongoing work,
• Providing feedback and appreciation

Advocacy and Resource Development:

Participate in agency presentations and facilitate participation by program staff

Support the ED in identification and implementation of strategic initiatives

Work with ED and Development Team to decide what grants will be written and for what program activities as well as assist in preparation of grants

Work with Development team to develop in-kind resources and partners for each program and advocate for our programs in the larger community

Advocate for needed services and future direction of these services with the ED, Board and community

Act on the agency’s behalf in the community when asked by the ED

Equity and Quality:

Support and champion the development and implementation of program equity goals and ensuring the programs are engaged with agency-wide equity goals

Ensure tracking of data necessary to monitor progress toward equity goals and to identify disparities access and HIV infections

Identify training and provide equity focused and culturally responsive supervision to managers

Respond to staff input regarding equity, diversity and inclusion and communicate their input to the Directors Team

Soliciting client feedback on a regular basis and using that feedback in ongoing program development and evaluation

Keeping meaningful data concerning services and using that data in ongoing program development and evaluation

Creating a Client Council that gives feedback about the effectiveness and need for services

Having consistent written policies and procedures

Administration, Personnel and Finance:

Encourage early identification of personnel issues with direct services staff and clients and immediate handling with managers, ED and HR Director

Participate in the creation of the annual budget for the agency to be submitted to the Board of Directors for input, revision and final approval

Ensure that program expenditures are reasonable and allowable including providing guidance and support to program managers to increase competence as needed in this area

Monitor monthly contract and grant budgets, facilitate the preparation of reports and budget modifications to be submitted in a timely manner

Work with the ED to learn about overall agency operation

Required Qualifications

3 years of work experience with target populations

3 years of program management experience with significant and exemplary program development, strategic planning, budgeting, administrative, supervisory, financial management abilities and experiences

3 years of supervision with team building and personnel management skills and experience

Ability to build and maintain bridges between HIV Alliance and its clients, other non-profit agencies, governmental entities, key community influencers, legislators

Ability to communicate in group setting, including excellent facilitation skills

Effective spokesperson and advocate – ability to negotiate and represent agency and importance of HIV/AIDS issues

Outstanding administrative, organizational and time management skills

Excellent written and oral communication

Experience providing direct service to marginalized, underserved groups

Basic knowledge about HIV/AIDS infection and related diseases.

Comfort discussing sex, sexuality, and substance use

General knowledge of low-income access to medical care and services in HIVA Region

Knowledge about and commitment to a Harm Reduction philosophy

Ability to work well with diverse populations and all key stakeholder groups

Team player who is self-motivated, high-energy, enthusiastic

Valid Oregon driver’s license, driving record sufficient to be covered by agency auto insurance policy, ability to transport self to job-related events, meetings and locations

Bachelor’s degree in social service related field or other with extensive social service experience

TB test (provided at agency)

Flexible hours required, including some evenings and weekends

Ability to pass agency criminal background check

Physical Demands

While performing the duties of this job, the employee is required

• Repetitive use of hands such as grasping, twisting/turning of wrists, and finger dexterity necessary to perform various clerical duties, such as typing and writing.
• Frequent use of arms such as pushing and pulling to open and close drawers and cabinets
• Ability to sit or stand for extended periods of time at an assigned station
• Ability to bend, stand, and reach to be able to transport clients and to occasionally lift and carry up to 25 pounds (harm reduction kits, naloxone kits, testing and education materials)
• Continuous clarity of vision at 20 inches or less for processing of paperwork

The physical demands described above here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Working conditions, Travel and Environment

The duties of this job require individuals be able to work in non-traditional and community-based settings

The duties of this job require significant time in agency office locations

The duties of this job require regular attendance

• Ability to work flexible hours, including early mornings, evenings, and weekends
• Ability to work 5 days per week for a minimum of 40 hours per week

Travel to other locations as necessary to complete essential job functions

• Ability to transport self to job-related events and locations

HIV Alliance is an equal employment opportunity employer committed to cultural diversity and compliance with the ADA. HIV Alliance encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. HIV Alliance prohibits discrimination based on race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information, HIV antibody status or any other factor protected by law or association with any of these classes, in its services, employment, or use of volunteers.

HIV Alliance is a community united to stop the spread of the HIV epidemic. We strive to create an environment where everyone is empowered to reach their full potential. We value the diverse perspectives that each of us brings to this work, understanding the influences of culture, race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information and HIV status in shaping our life experiences. We pledge to listen and ask questions before making judgments, and to continue to educate ourselves and each other. We recognize that we will only be successful against the HIV epidemic in a culture where oppression is not tolerated.