SUMMARY

Responsible for accounts payable or receivable activity. Provide data and/or complete reports required by the company. 

REQUIREMENTS

RESPONSIBILITIES AND DUTIES:

• Process Account Payable for Global MSO managed entities.

1. Review invoices for accuracy, required approval and proper coding to the appropriate general ledger account.

2. Prepare aging report for the Associate Manager, Finance for review.

3. Assist Associate Finance Manager with approval for release of invoices to be paid.

4. Review detail reports for general ledger reclassification.

5. Process the accounts payable month end closing.

6. Prepare weekly check run.

7. Post online payments in a timely manner.

• Prepare required company reports as requested: Purchase Analysis Report, weekly and monthly check register, aging reports, benefit insurance reconciliation, 1099’s, and maintain W-9 s.

1. Maintain a high level of customer satisfaction.

2. Resolve any complaints that fall within scope of responsibilities in a prompt and professional manner. Forward issues to Associate Manager, Finance as appropriate.

3. Maintain positive relationship with vendors. 

4. Maintain excellent communication with internal department managers, directors and employees.

5. Provide assistance to Administrative Assistant as needed during the A/P filing and scanning processes. 

• Process Account Receivable for Global MSO managed entities.

1. Review invoices for accuracy, required approval and proper coding to the appropriate general ledger account.
2. Review aging report in advance of the Director of Finance & Administration review.
3. Review detail reports for general ledger reclassification.
4. Process deposits daily and forward to billing companies in accordance with established processes and procedures.

• Assists with preparation of required reports as requested.

1. Complete actual forms as requested by management.
2. Review completed reports with Director of Finance & Administration and Associate Manager, Finance and obtain approval prior to submission to requesting Company.

• Tracks payments on accounts and researches outstanding balances
  1. Create and manage invoices/billing for entities managed through company
  2. Reconcile payments against claims and make any appropriate 
  3. adjustments to accounts.
  4. Research and analyze account balances over 45-60 days.
  5. Work closely with billing companies to request reports, discrepancies, and adjustments as necessary.

• Maintain a high level of customer satisfaction.

1. Resolve any complaints that fall within scope of responsibilities in a prompt and professional manner. Forward issues to Director of Finance & Administration as appropriate.
2. Maintain positive relationship with vendors. 
3. Maintain excellent communication with internal department managers, directors and employees.

SKILLS & ABILITIES REQUIREMENTS:

• Must have at least one-year accounting experience. Associate Degree preferred.  
• Excellent computer skills, including the use of Excel, Access and Word. SAP Business Systems knowledge preferred.
• Good written and oral communication skills.
• Good mathematical skills.
• Excellent problem-solving skills.
• Ability to establish goals and monitor progress against goals.
• Ability to handle multiple projects simultaneously with minimal supervision.

PHYSICAL REQUIREMENTS:

• Body Positions: Sitting for prolonged periods.

• Body Movements: Arm and hand dexterity.

• Body Senses: Must have command of close and distant sight and hearing.

• Strength:  Ability to lift and move up to 25-pounds

WORKING ENVIRONMENT:

• Work in an office, where the climate is controlled 

• Occasional travel between medical groups and/or hospitals when necessary. 0-25 % of the time. 

1. OSHA exposure category: II

2. Category I – Position includes tasks that involve exposure to Blood borne Pathogens.

3. Category II – Position includes tasks that do not have exposure to Bloodborne Pathogens, however employment may require unplanned Category I tasks.

4. Category III – Positions includes tasks that do not involve exposure to Bloodborne Pathogens.  This position would not be required to perform Category I tasks.