Financial Assistant (Corporate) jobs in Delaware

Build your big career with the Firm that does Big Law better. McDermott Will & Emery is a leading global law firm that brings together more than 1,400 lawyers and 1,200 business professionals. We celebrate excellence, collaboration and community and have been recognized as a top workplace by The American Lawyer, Working Mother Magazine, Vault and the Human Rights Campaign.

At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office.

With us, you’ll find:

• A Firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself!
• Enthusiasm for diverse perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.
• Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental and financial health, with an emphasis on work/life balance.
• Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

Position Summary:

The Corporate Services Assistant provides administrative support to the Paralegal Manager, attorneys in MWE Corporate Services, LLC (MWECS) and the Corporate Advisory Practice Group. The Corporate Services Assistant works under direct supervision and relies on instructions and pre-existing guidelines to perform the essential functions of the job.

Ideal hours are "swing shift" after 5 PM EST

Essential Functions and Responsibilities:

• Request general invoices from accounting, troubleshoot billing inquiries and prepare engagement letters for new clients
• Prepare and maintain various spreadsheets that track payments for invoices and coordinate the requests with accounting
• Communicate with clients regarding outstanding and delinquent notices, invoices and payments
• Review, research and respond to concerns from internal and external clients about invoices, tax notices and payments
• Maintain the MWECS database with client updates and open new matters
• Perform Office of Foreign Assets Control (OFAC) sanction searches and coordinate searches quarterly
• Calculate replenishments, initiate transfers and reconcile accounts with the Delaware Secretary of State
• Prepare and maintain spreadsheet for Mail Forwarding/Business Address updates and coordinate with building management
• Manage monthly mail forwarding for clients who opted in; this includes scanning, labeling, packaging and delivery of mail through USPS
• Accept Service of Process when served and deliver prepared Service of Process to client
• Coordinate Delaware filings and order direct transactions with Delaware (i.e. good standings and certified charters)

Job Specifications:

• Bachelor’s degree or at least three (3) years of related work experience
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Strong written and verbal communication skills
• Strong organizational skills
• Strong database management skills
• Ability to handle and maintain confidential information
• Ability to learn new concepts and skills quickly
• Ability to work effectively in a fast-paced environment

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

• While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear
• Employee must occasionally lift up to twenty (20) pounds

Work Environment:

Typical indoor office environment

Disclaimer:

The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.