Expatriate Administration Supervisor jobs in Vallejo, CA

Expatriate Administration Supervisor supervises the human resources aspects of international employee placements. Ensures policies and procedures are followed for placing expatriates. Being an Expatriate Administration Supervisor leads visa procurement, tax equalization and coordination of housing, benefits, and compensation packages. Works with relocation firms, international agencies, and government officials. Additionally, Expatriate Administration Supervisor typically requires a bachelor's degree or equivalent. Typically reports to a manager. The Expatriate Administration Supervisor supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. To be an Expatriate Administration Supervisor typically requires 3-5 years experience in the related area as an individual contributor. Thorough knowledge of functional area and department processes. (Copyright 2024 Salary.com)

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Accounting and Administration Specialist
  • Napa County Resource Conservation District
  • Napa, CA FULL_TIME
  • Employer: Napa County Resource Conservation District
    Work Location: Napa, California
    Status: Full-Time, Exempt (0.8 to 1.0 FTE)
    Annual Salary Range: $72,000 – $86,760 (dependent on experience)

    Organizational Background and Mission

    Napa County Resource Conservation District (Napa RCD) was established in 1945 as a special district of the State of California to help farmers and ranchers in Napa County tackle erosion and other problems on their land. A lot has changed over the past 79 years, and so have we. Today, we help our community achieve shared goals like climate resiliency, water security, thriving ecosystems, and environmental literacy. We do this by providing technical assistance, environmental monitoring, education, collaboration, and funding assistance on issues ranging from fisheries to forest health, soil management, water conservation and quality, and more. Napa RCD has a team of thirteen conservation scientists, outreach, and administrative professionals, and is co-located with the county field office of the USDA Natural Resources Conservation Service (NRCS). Our Board of Directors is composed of seven individuals. Napa RCD’s $6.8M annual operating budget is mostly grant and contract funded.

    Learn more about us here: http://naparcd.org/.

    Position Summary

    The Accounting and Administration Specialist collaborates closely with the administrative team (Finance Manager, Executive Director, Program Directors and Managers) to support the management of Napa RCD’s accounting operations, including accounts payable and receivable, general ledger, budgeting, auditing, payroll, and financial reporting in accordance with GAAP for government agencies and internal policies and procedures. Beyond these core accounting tasks, this role also supports general office management, human resources, and Board of Directors processes. 

    This position will report to the Finance Manager, a position that is currently in the process of being filled. In the interim, it will report to the Executive Director. Training will be provided throughout the first year to ensure a smooth transition and comprehensive understanding of the position.

    The Accounting and Administration Specialist position is a 32 to 40 hour per week role  (% FTE to be determined by selected candidate) that requires onsite presence. We offer a flexible 9/80 schedule option, upon request, and are open to discussing the possibility of partially remote work in the future.


    Responsibilities

    Accounting and Finance

    • Support the management and reconciliation of bank accounts and preparation of deposits, wire transfers, and internal billings. 
    • Support accounts payable, including credit card account management, vendor and sub-contractor contracting and payments, employee reimbursements, journal entries and 1099s.
    • Support accounts receivable, including working with project managers on monthly/quarterly invoicing and reconciliation, ensuring all expenses and staff time have been entered, and preparing deposits to the County treasury.
    • Support the preparation of financial reports, forecasts, and information requests for internal and external audiences (e.g., Board meetings, liability insurance renewal questionnaire, annual report).
    • Support development of grant proposal budgets and pre- and post-award grant and contract administration (e.g., proposal guidelines, budgets, standard forms and certifications and financial reports).
    • Support the development and monitoring of the annual operating budget.
    • Support yearly financial audits and various forms and reports submitted to the County, State, and other entities as well as requests for public records.
    • Support the development, monitoring, and evaluation of finance-related policies, procedures, and processes that enhance organizational effectiveness and impose an appropriate level of control over all financial activities.

    Office Management and Other

    • Support the preparation and distribution of Board meeting materials, attend meetings, and prepare meeting minutes.
    • Maintain the organization’s shared calendar, and schedule and coordinate meetings, including weekly staff meetings.
    • File and organize hard copy and electronic documents.
    • Assist with liability and risk management, including being the point of contact for liability insurance and workers compensation.
    • Serve as point of contact with landlord for office lease-related issues.
    • Serve as point of contact for telephone, internet, and photocopier services.
    • Track, order, maintain, and/or manage office supplies, equipment, and storage facility.
    • Support HR-related tasks including maintaining personnel files, hiring, and onboarding staff, changes to employment status, and employee benefits.
    • Support the maintenance and updates to policies and procedures as needed and make recommendations for improvements as appropriate.
    • Field general inquiries about the organization and forward them as appropriate.
    • Sort and distribute the mail.
    • Support public outreach efforts as needed, including the logistics and management of events and workshops.
    • Complete other duties as assigned.

    Qualifications

    • A minimum of two (2) years of accounting experience. 
    • Excellent financial management, coordination, budgeting, administration, personal organization, and time management skills.
    • Highly proficient in common accounting software and MS Office with advanced Excel skills. Ability to learn new software quickly and effectively.
    • Strong written and oral communication skills, and ability to communicate complex information effectively.
    • Must exhibit strong initiative, a high level of integrity and sound judgment, while working with minimum supervision.
    • Comfort and willingness to work with diverse opinions and perspectives in a highly-collaborative, team-oriented work environment.
    • Passionate about the conservation of natural resources.
    • Willingness to embrace values of diversity, equity and inclusion.
    • Knowledge of government grant administration preferred.
       

    Work Environment

    Work is performed in an indoor setting including: a professional office environment that includes operation of standard office equipment such as computers, phones, copiers, calculators, and filing cabinets. 

    Physical Requirements

    Work in the office requires frequently remaining in a stationary position, operating a computer and other standard office equipment, conversing by telephone and in person, and near and far visual acuity for expansive reading, computer operation, and editing of documents. Driving required for local travel.

    Napa RCD believes in creating a more equitable playing field for applicants and values the depth of relevant skills built through successful education, work, and life experiences. If your background and skills are a close match for this position, you are strongly encouraged to apply.

    Napa RCD is committed to further building and maintaining a staff that reflects the full range of communities we serve and is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Napa RCD encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship or immigration status, disability, veteran status, record of arrest or conviction, or any other characteristic protected by applicable law. Black people, Indigenous people, people of color, lesbian, gay, bisexual, queer, transgender and gender-diverse people, women, people with abilities in multiple languages, immigrants, people living with disabilities, protected veterans, and formerly incarcerated individuals and individuals living with HIV are all encouraged to apply.

    Compensation and Benefits

    Position Title: Accounting and Administration Specialist
    Status: Full-Time, Exempt (0.8 to 1.0 FTE). This at-will position is fully funded for one year, and continued employment is contingent on additional funding. Continued funding is expected.
    Reports to: Finance Manager
    Salary Range: $72,000 – $86,760 annually commensurate with applicable experience and professional qualifications.
    Benefits: Napa RCD’s full-time employees receive paid holiday, sick, and vacation leave, CalPERS retirement benefits, employer-paid health, dental, life, and long-term disability insurance plans, cell phone stipend, and access to a voluntary deferred compensation program. 

  • 12 Days Ago

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Sales Administration Manager
  • Jelly Belly Candy Company
  • Fairfield, CA FULL_TIME
  • SUMMARY Plans, directs, and coordinates sales operations and administration for the International Division by performing the following duties personally and through third parties. ESSENTIAL DUTIES AND...
  • 16 Days Ago

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Payroll and Benefits Administration Manager
  • WESTAMERICA BANK
  • FAIRFIELD, CA FULL_TIME
  • Description Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our e...
  • 16 Days Ago

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Care Transition Associate - Regional Administration
  • Providence
  • Napa, CA OTHER
  • DescriptionThe Care Transition Associate performs a variety of patient-centered administrative tasks to support care coordination within acute care hospital hubs. This care transition work is focused ...
  • 12 Days Ago

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Senior Social Worker (Addiction Recovery Treatment Services)
  • Veterans Health Administration
  • Martinez, CA FULL_TIME
  • The incumbent of this position is assigned to the Mental Health Service, Addiction Recovery Treatment Services (ARTS) program and functions as a member of an addiction interdisciplinary team. Services...
  • 19 Days Ago

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Audiologist
  • Veterans Health Administration
  • Martinez, CA FULL_TIME
  • The Staff Audiologist position is located in the Audiology and Speech-Language Pathology Service of the Veterans Affairs Northern California Health Care System (VANCHCS), one of the largest Veterans A...
  • 19 Days Ago

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0 Expatriate Administration Supervisor jobs found in Vallejo, CA area

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Sr. Human Resources Business Partner (RDW)
  • The Judge Group
  • San Francisco, CA
  • Our firm has been retained to conduct a search for a Senior Human Resources Business Partner. Our client is a world clas...
  • 3/28/2024 12:00:00 AM

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Executive Coordinator
  • International Society for Professional Education
  • San Francisco, CA
  • Job Description Job Description Join Our Team as an Executive Assistant Are you ready to take on a pivotal role supporti...
  • 3/27/2024 12:00:00 AM

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Administrative Supervisor
  • Milo Foundation
  • Richmond, CA
  • Job Description Job Description Job description ADMINISTRATIVE SUPERVISOR Assist managers to oversee and guide administr...
  • 3/27/2024 12:00:00 AM

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Administrative Coordinator ($22.00/hr)
  • Express Employment Professionals
  • Union City, CA
  • Job Description Job Description Key Responsibilities: · Tracking invoices and tracking for incentives. · Ordering suppli...
  • 3/25/2024 12:00:00 AM

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Homecare Services Coordinator -Admin
  • Comfort Keepers
  • Pleasant Hill, CA
  • Make more than a living! Are you looking for a rewarding career that will allow you to make someone's day, every day? Do...
  • 3/25/2024 12:00:00 AM

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Commercial Property Manager (Assistant)
  • TalentWoo
  • San Francisco, CA
  • Our client is seeking an Assistant Property Manager with experience managing commercial buildings to step up and into th...
  • 3/25/2024 12:00:00 AM

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Human Resources Manager
  • Century Group
  • Alameda, CA
  • Job Description Job Description Century Group is excited to partner with a top client to help them find a Human Resource...
  • 3/25/2024 12:00:00 AM

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Administrative Supervisor
  • UCSF Benioff Children's Hospital
  • Brisbane, CA
  • Involves the administrative services and operations for health care clinics or centers, in accordance with federal, loca...
  • 3/24/2024 12:00:00 AM

Vallejo (/vəˈleɪ(h)oʊ/ və-LAY-(h)oh; Spanish: [baˈʎexo]) is a waterfront city in Solano County, California, located in the North Bay subregion of the San Francisco Bay Area. Vallejo is geographically the closest North Bay city to the inner East Bay, so it is sometimes associated with that region. Its population was 115,942 at the 2010 census. It is the tenth most populous city in the San Francisco Bay Area, and the largest in Solano County. Vallejo sits on the northeastern shore of San Pablo Bay, 30 miles north of San Francisco, the northwestern shore of the Carquinez Strait and the southern e...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Expatriate Administration Supervisor jobs
$114,753 to $159,222
Vallejo, California area prices
were up 2.5% from a year ago

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