Ethics & Compliance Office Administrative Asst. coordinates the administrative work of the ethics and compliance function of the organization. Acts as a liaison with outside vendors to provide materials for the program including manuals and posters. Being an Ethics & Compliance Office Administrative Asst. receives helpline calls, faxes and emails from outside vendors, tracks issues and routes them to appropriate staff groups. Utilizes corporate software to input and track helpline call data. Additionally, Ethics & Compliance Office Administrative Asst. processes routine inquires and provides data in accordance with established policies and procedures. Codes and submits invoices for department charges, maintains tracking files, reconciles corporate credit card receipts and monthly statements for reimbursement, and prepares spreadsheets for charge backs to departmental cost statements. Requires a high school diploma or its equivalent. Typically reports to a supervisor or manager. To be an Ethics & Compliance Office Administrative Asst. typically requires 1-3 years of related experience. May be entry level if some experience in the skill. Gains or has attained full proficiency in a specific area of discipline. Works under moderate supervision. (Copyright 2024 Salary.com)
Position Title:
Administrative Asst III-PLTSC
Position Overview:
Provides secretarial and administrative support for one or several department professionals or offices. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning.
Department Specific Essential Job Functions:
Assist Political Science Department with coordination of webinars, seminars, workshops and other events and programming. Tasks include coordination of materials, mail, registrations, filing of appropriate documents and forms, creating and/or updating webpages, promotional materials and social media. Responsible for assisting with budget management, department travel, requisitions, calendar management, storage unit inventory; schedules staff meetings and records notes; orders and maintains inventory of supplies and equipment; other tasks as needed. Skill using computer programs (for example, Microsoft office 365, Banner, Paycom, Concur travel software, and Qualtrics).
Qualifications Required:
General education or vocational training and 4 years’ relevant experience or equivalent combination of education and experience.
Qualifications Preferred:
Two years of college or a bachelor's degree. Experience in higher education. Three to four years' experience in customer service, office management, bookkeeping or financial tracking. Experience with these computer programs: Microsoft Office 365, Banner, Paycom, Concur (travel software), and Qualtrics.
Physical Demands:
Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.
0 Ethics & Compliance Office Administrative Asst. jobs found in Enid, OK area