Estate Planning Director jobs in Pennsylvania

As the administrative specialist, you will play a pivotal role in ensuring the seamless operation and efficiency of our executive's multiple businesses. This multifaceted role requires a highly organized, resourceful, and adaptable individual who can handle complex tasks, anticipate needs, and provide proactive support to the executive across a diverse range of activities.

$22 - $25 per hour

Email Management:

• Proactively manage the executive's email inbox, screening and prioritizing incoming messages, and delegating emails as appropriate
• Respond to routine inquiries on behalf of the executive, demonstrating professionalism and attention to detail
• Identify urgent and critical emails, promptly bringing them to the executive's attention for immediate action
• Flag and follow up on important deadlines and requests, ensuring timely responses

Calendar and Schedule Management:

• Manage the executive's busy calendar, scheduling meetings, appointments, and events across potentially various time zones
• Coordinate internal and external meetings, conference calls, and video conferences, ensuring optimal time management and attendance

Travel Arrangements:

• Organize occasional travel itineraries, including flights, accommodations, ground transportation, and visa arrangements
• Stay updated on travel preferences and frequent flyer programs to optimize travel experiences

Communication and Correspondence:

• Handle incoming and outgoing communications on behalf of the executive, including emails, phone calls, and written correspondence
• Draft, edit, and proofread documents, presentations, and reports for internal and external stakeholders

Business Coordination:

• Facilitate seamless communication and coordination between different business ventures and departments
• Assist in preparing for meetings, conferences, and other gatherings

Information Management:

• Maintain confidential and sensitive information with utmost discretion
• Research and compile data for various projects and reports, ensuring accuracy and timeliness

Event Planning and Support:

• Assist in organizing special events and activities
• Collaborate with teams to ensure events run smoothly

Special Projects:

• Support the executive in ad-hoc projects that may arise across any of the businesses

• Bachelor's degree in Business Administration, Management, Communications, or related field (or equivalent work experience)
• Excellent organizational skills, able to manage multiple tasks and priorities effectively
• Strong attention to detail and problem-solving abilities
• Exceptional verbal and written communication skills
• Proficient in office software, including Microsoft Office Suite and virtual meeting platforms
• Ability to adapt to a fast-paced, dynamic virtual environment with a positive attitude
• A high level of professionalism, integrity, and confidentiality
• Flexibility to work outside regular hours when required

Estate and Long Term Care Planning, Inc, is a group that provides business coaching to estate planning and elder law attorneys across the country. Founded in 2002 as a marketing company for attorneys, we have grown to serve law firms on multiple levels. Our team provides monthly, quarterly, and annual virtual and in-person events that provide various types of training ranging from, but are not limited to, educational certifications, marketing, talent management, and practice management. Estate and Long Term Care Planning (ELTCP) Inc, staff and personnel must stand behind the company mission - providing members clarity and direction through all phases of their law firm. We take a member-first approach in order to remain and expand upon our track record of excellent service.