Emergency Services Director jobs in Utah

SUMMARY/GENERAL DESCRIPTION OF POSITION:

The Salt Lake Valley Emergency Communications Center (SLVECC or Center) provides emergency communications services for 911 call taking and dispatching for police, fire, rescue, and emergency medical treatment and transport in the Salt Lake Valley. The Deputy Director, of Administration and Finance, provides oversight for the administrative and financial operations of SLVECC. This individual will play a critical role on the senior leadership team in strategic direction and decision-making. The successful candidate will be forward thinking, analytical, and growth oriented as well as a hands-on and participative manager. This position will lead and oversee staff and consultants in the following areas: business planning, finance and accounting, human resources, administration, compliance, and information technology.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:

Financial Management:

• Provide leadership and direction in the preparation of the annual budget. In conjunction with the Executive Director, administrative and operational staff, manage the Center’s annual expenditures and assure that purchases are made within the purchasing guidelines and within budget.
• Administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team and Board of Trustees abreast of the organization’s financial status.
• Manage organizational cash flow, investments, and long-range forecasting.
• Supervise overall accounting processes and staff including daily data entry, AP, AR, cash flow, payroll, and monthly financial preparation and reporting.
• Establish and oversee appropriate internal controls and remain compliant with generally accepted accounting procedures.
• Create, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials and oversee all financial, project/program and grants accounting.
• Coordinate, prepare for and provide directions for the annual financial audit of the Center. Coordinate the preparation of the audit with an outside audit firm.
• Oversee contracting and procurement processes. Ensure annual tracking and updating of contracts and business agreements, including member and interlocal agreements and data-sharing agreements.
• Update and implement all necessary business policies and accounting practices; update and maintain the Center’s overall policy and procedure manual.
• Effectively communicate and present the critical financial matters to the Board of Trustees. Coordinate and lead the Finance and Budget Sub-Committees of the Board of Trustees.
• Educate the division managers on budget and processes to facilitate their ability to manage their respective budget areas.
• As requested, research and analyze emerging financial and operational issues relevant to emergency communication centers and the changing emergency communication’s systems that arise in member agency meetings or committees.

Administrative Management:

• Provide leadership and oversight of the administrative operations of the organization including functions of human resources, state and other regulatory compliance, records management, legal, information technology, facilities, and insurance administration.
• Provide continual update to administrative and personnel policies and procedures to create a high performing, continually learning organization. Institute a process for regular review and to update administrative and personnel policies and procedures.
• Oversee reporting and monitoring of organizational performance metrics and work with senior leadership team to implement a strategic plan.
• Work with Human Resources to handle routine employee relations matters.
• Oversee procurement, evaluation, and administration of property liability and cyber insurance.
• Provide oversight for the administration of the employee benefit plans including 401a, 457, URS pension, insurance and other employee benefits. Assist in the procurement of health, dental and other employee benefit plan insurance policies, annually.
• Oversee risk management, letters or agreements, contracts, leases, and other legal documents.
• Oversee facility and equipment needs working with the Facilities Manager and staff.
• Work closely with all external partners including supervision of third-party vendors and consultants.

Additional Duties:

• Works closely with the Executive Director and Deputy Director of Operations in setting and carrying out the vision, mission and objectives for 911 emergency call taking and dispatch services.
• Maintains and acquires additional knowledge to stay abreast of government accounting trends and technological advances in the field of emergency communications.
• May be asked to represent the center to the Board of Trustees, Board of Operations, vendors, consultants, and other public agencies.
• Performs other related duties as assigned.

WORKING CONDITIONS:

Work is typically performed in a standard office setting, which includes, but is not limited to: attending meetings with leaders of political subdivisions, communicating with vendors, member agencies and others in person and by computer, web meeting software, and telephone. Involves sitting for long periods, hand and wrist dexterity, vision, hearing, speaking and occasionally stoop, bend, reach and lift up to 20 pounds. Requires daily utilization of computer systems for data analysis, development of strategic plans and meeting preparation. Work involves sensitive telephone contact with employees, member agencies and the public. This position requires the ability to deal with risks found in the typical office setting. Occasional travel may be required for continuing education conferences.

The Salt Lake Valley Emergency Communications Center is an Equal Opportunity Employer.

• Graduation from an accredited four-year college or university with a bachelor’s degree in accounting, finance, or a closely related field, AND two years of supervisory or management experience. Preference will be given to individuals with a CPA license.
• Preference will be given to individuals who have held a similar position with an emergency communications center or in a government entity with similar governance and accounting structure.
• The preferred candidate will possess knowledge of: theory, principles, practices, techniques and technology in the field of government accounting; state and local laws applicable to areas of responsibility; principles and practices of public administration, including budgeting, purchasing and the maintenance of public records; research methods and analysis techniques; principles and practices of effective human resource management and supervision; effective community and public relations methods and practices.
• In addition, the preferred candidate will be able to: plan and direct projects, and personnel; analyze and make sound recommendations on complex management issues; understand, interpret, explain and apply relevant city, state and federal laws; present information, proposals and recommendations clearly and persuasively in public settings; represent SLVECC effectively in negotiations; develop, negotiate and administer interagency agreements and service delivery contracts; prepare clear, concise and comprehensive reports, studies and other written materials; exercise sound expert, independent judgments within general policy guidelines; exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations, manage a diverse staff of technical and professional personnel.