Documentation Specialist jobs in Pasadena, TX

Powell is a manufacturer of switchgear and other electrical equipment. We are hiring a Document Specialist at our Southeast Houston facility.

Job Summary:
The Document Management Specialist is responsible for executing the duties and activities assigned by the Powell Document Management Department (PDMD) Supervisor.  Reviews project documentation requirements, and assists/conducts documentation kick-off meetings. Maintains project documentation requirements, and documentation meta-data logs to provide status of documentation.  Creates/locates/modifies non-standard document deliverables.  Inputs customer driven meta-data into documentation.  Prepares and submits outgoing documentation submittals and assists in processing incoming documentation.  Develops and submits documentation reports.  Works closely with PM, Engineering, Vendors and other staff members for the purpose of exchanging information.  Most contact is internal to the company, but some external communication is required.

Work Performed:
Verify technical documentation to ensure correct numbering, formatting, revisioning, checking, approving and any other client expectations
Distribute technical documentation.
Maintain document control files.
Assist in cataloging and controlling technical documentation
Retrieve documentation for users.
Scan / print technical document packages
Help troubleshoot / resolve / train end user questions / needs
Perform other clerical duties as needed / requested.
Review pertinent contract portions for information relating to functional execution processes
Contributes to setting up the project specific databases and processes
Contributes to writing the project specific document management plans
Understands the project specific document management plan and executes as well as promotes its contents
Adheres to company and project quality requirements           
Promote departmental improvement / development
Promote own professional development
Participate in project meetings with internal and external customers

Job Requirements

Skills:

Demonstrates effective oral and written communication skills
Able to establish and maintain proactive and professional relationships with all levels of personnel.
Demonstrates solid clerical, organizational, and typing skills.
Demonstrates solid time management skills and the ability to keep stakeholders up to date
Demonstrates intermediate database skills
Demonstrates intermediate Excel skills (formulas, formatting, tables, etc)
Ability to work alone with minimal supervision after instruction has been provided

Previous Experience:  Minimum of (1) to (2) years of Document Control Assistant or equivalent experience.

Education: Prefer one (1) year college or an associates degree.  Minimum of high school diploma or equivalent