Document Control Manager oversees document and record control operations, policies, and procedures for the secure management and access of company information assets. Establishes security protocols for the access, storage, backup, maintenance, reproduction, protection, and disposition of all documents. Being a Document Control Manager evaluates media formats and recommends storage requirements to protect and secure records/information. Develops and manages access and control procedures to comply with requirements for varying levels of security classifications specified by the governing authority. Additionally, Document Control Manager maintains auditing, monitoring, and change control systems to ensure document integrity, quality, and version control. Typically requires a bachelor's degree. May require security clearance. Typically reports to a director. The Document Control Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be a Document Control Manager typically requires 5 years experience in the related area as an individual contributor. 1-3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
Responsibilities include but are not limited to:
Tracking and filing of contractor, subcontractor, and other project submittals including insurance certificates, schedules, safety & technical submittals, invoices, and correspondence.
Tracking, filing, and logging of incoming and outgoing Requests for Information (RFI).
Routing documents, forms and necessary paperwork from the project site to the home office.
Distributing weekly meeting minutes, reports, memos, letters, etc.
Maintaining a field order log and processing field order write-ups and associated paperwork to authorize contractor work scope changes.
Tracking invoices and payments to vendors.
Coordinate/ facilitate contract close-out requirements.
In addition to individual accountabilities, all SGCS positions are an integral part of a high performance team and will remain committed to the project team throughout the entire project to ensure total client satisfaction.
EDUCATION AND EXPERIENCE/SKILL REQUIREMENTS
Three (3) years in Construction Management or General Contracting.
Bachelor degree preferred
Detail oriented with excellent communication skills.
Proficiency with Microsoft Office, Adobe Acrobat, and electronic file organization
Benefits:
Schedule:
Experience:
Work Location: One location
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