Development Associate - Museum jobs in Oklahoma

About Us

The Oklahoma City Museum of Art is one of the leading arts institutions in the region. The Museum presents a dynamic range of exhibitions organized from prestigious museums and collections throughout the world. The Museum's own diverse collection features highlights from North America, Europe, and Asia, with particular strengths in American art and postwar abstraction. The permanent collection also boasts one of the world's largest public collections of Dale Chihuly glass, a major collection of photography by Brett Weston, and the definitive museum collection of works by the Washington Color painter Paul Reed. The Museum's renowned Samuel Roberts Noble Theater screens the finest international, independent, documentary, and classic films. Museum amenities include the Museum Store and the Roof Terrace. The Oklahoma City Museum of Art is accredited by the American Alliance of Museums and is a member of the Association of Art Museum Directors. The Museum serves over 125,000 visitors annually from all fifty states and thirty foreign countries. 

Job Summary:

Oklahoma City Museum of Art is currently seeking a full-time Development Events Manager to join our staff.  This position supports and advances the Museum's mission through the management of special events and facility rentals. This is not a remote position.

Major Responsibilities

• Coordinate the Museum's fundraising events to meet performance and revenue goals.
• Coordinate Member and Donor events, dinners, and other special events.
• Coordinate the Museum's private event program to meet performance and revenue goals.
• Maximize earned income potential of private events

Responsibilities Specific to Fundraising Events

• Prepare and monitor timelines for events.
• Prepare and monitor event expense and income budgets.
• Work with event committees, obtain bids, coordinate catering arrangements, work with caterers, develop menus, coordinate event logistics, facilitate related paperwork and agreements, and successfully execute the events.
• Coordinate rentals, décor, entertainment, beverages, and service for events.
• Provide onsite event management and coordination of staff, volunteers and vendors, including set-up, check-in, tear-down.
• Work with Director of Marketing and Communications on promotion of fundraising events.

 Responsibilities Specific to Member and Donor Events

• Creation, development, and execution of all Member and Donor events in collaboration with development department staff and other departments as needed.
• Maintain and monitor expense budgets for events.
• Serve as liaison between Museum departments to facilitate successful events.

 Responsibilities Specific to Private Events

• Oversee inquiries and client meetings, scheduling, and budgets for private events.
• Oversee, update, and maintain the private events calendar for staff and supervisor(s).
• Facilitate coordination between private events clients and caterer(s) including setup needs for all events.
• Coordinate all aspects of the private events program from initial client contact, site visit, planning, to post-event clean up.
• Prepare private event memo and work closely with caterers, Facility Operations Director, Building Support, A/V Technicians, and administrative staff on organizing event details.
• Utilize the Group Sales function of Altru database system to execute and track private event bookings.
• Provide monthly reports on private events.
• Prepare contracts and invoices and process payments for private events.
• Supervise private events and ensure smooth coordination and success of all events.
• Work with marketing team on promotion of private events.

Qualifications

• Bachelor's degree in hospitality or similar field preferred
• 2-4 years of experience in the event and meeting planning industry including client management
• Excellent interpersonal skills and demonstrated experience planning events
• Highly organized multi-tasker with good problem solving skills
• Demonstrated proactive sales and marketing skills
• Proficient written and verbal communication skills
• Experience with, or ability to learn, Altru database system, specifically the Group Sales function to track and invoice private events
• Regular onsite attendance is required to fulfill the major responsibilities of the job
• Availability to work weekends and after business hours

Compensation

• Competitive salary that is commensurate with experience
• Comprehensive benefits package available 

To Apply:

Please submit your resume and cover letter by clicking the APPLY NOW button.

Oklahoma City Museum of Art is an Equal Opportunity Employer