Court Clerk jobs in Las Cruces, NM

Administrative Office of the Courts

Administrative Assistant 1 (Full-Time/Perm), Position #00054568-23600

Opening Date: 4/23/2024 Close Date: 4/29/2024 at 4:00 pm

Job Pay Range: FF $16.511 - $33.022/hourly

Target Pay Range/Rate: $17.543 - $18.575/hourly (85-90% Compa Ratio)

The Sixth Judicial District – Luna County Adult Drug Court in Deming, NM, is recruiting for a full-time Administrative Assistant 1.

GENERAL STATEMENT OF DUTIES

Acting under direct supervision performs clerical or administrative duties and assists the public.

EXAMPLES OF JOB DUTIES

• The Administrative Assistant 1 is responsible for providing clerical and administrative support.
• Prepares documents, performs data entry, electronically files documents, makes copies and mails or disseminates records.
• Serve as a Court Monitor, attend court proceedings and ensure there is an audible recording of judicial proceedings, and receive and maintain court exhibits.
• Maintains a docket or calendar of deadlines and appointments.
• Manages and coordinates the timely processing of documents, correspondence, and records.
• Manages and tracks information and data using electronic databases.
• Manages and routes files and information to appropriate destination.
• Answers telephones, provides customer service, and greets visitors.
• Provides support to judges and staff, and coordinates and schedules meeting, facilities, training testing, vehicles, travel, staff, video conferencing, and teleconferences.
• Takes minutes and provides support to facilitator committees, and staff.
• Compiles and prepares statistical reports or analysis.
• May act as site coordinator to coordinate services with outside vendors.
• Receipts, balances, reconciles and distributes incoming monies.
• Orders supplies and ensures equipment is maintained.
• Performs records maintenance and management to include the retention or destruction of records.
• May assist in the courtroom or with court programs.
• Other duties as assigned.

COMPETENCIES/QUALIFICATIONS

The successful applicant should demonstrate knowledge of customer service practices; establishing priorities and meetings deadlines; managing multiple projects concurrently; preparing and organizing documents and correspondence precisely; maintaining accurate files and records.

MINIMUM QUALIFICATIONS

Education: A High School Diploma or GED.

Education Substitution: None.

Experience: Two (2) years of experience in a secretarial, clerical or related field.

Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, the public, and judges and justices.

*This job description is illustrative only, and is not a comprehensive listing of all functions performed.*

BENEFITS:

Refer to New Mexico Judicial Branch website for a full list of benefits: https://humanresources.nmcourts.gov/career-opportunities.aspx

TO APPLY:

Submit one of the following options:

• NM Judicial Branch Application for Employment, plus proof of education (HS Diploma, GED, or college transcripts) or,
• Resume and Resume Supplemental Form, plus proof of education (HS Diploma, GED, or college transcripts).

*PLEASE NOTE: ANY SUBMISSION THAT DOES NOT CONTAIN ALL ITEMS LISTED IN EITHER OF THE ABOVE OPTIONS, WILL BE CONSIDERED INCOMPLETE.*

Submissions may be emailed to: sildsck@nmcourts.gov , or mailed/delivered to:

Sixth Judicial District Court

Attn: Susan Kirker

PO Box 2339, Silver City, NM 88062 (mailing)

201 N. Cooper St., Silver City, NM 88061 (physical)

Applications and Resume Supplemental Forms can be found at the NM Judicial Branch website:

https://humanresources.nmcourts.gov/career-opportunities.aspx

EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $17.54 - $18.58 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person