Corporate Secretary executes and maintains all required official corporate filings, documents, reports and records according to applicable laws and regulations. Responsible for shareholder relations, communicating with Board members and coordinating shareholder lists and registrations. Being a Corporate Secretary researches and responds to shareholder requests for information. Manages the coordination of Board and shareholder meetings and the preparation of all necessary agendas and documents required for the meetings. Additionally, Corporate Secretary the incumbent in this role is usually an officer of the corporation. May require a Juris Doctor degree. Typically reports to top management. The Corporate Secretary manages a departmental function within a broader corporate function. Develops major goals to support broad functional objectives. Approves policies developed within various sub-functions and departments. Comprehensive knowledge of the overall departmental function. To be a Corporate Secretary typically requires 8+ years of managerial experience. (Copyright 2024 Salary.com)
Job Overview:
We are seeking a highly organized and detail-oriented individual to join our team as a Secretary. As a Secretary, you will play a crucial role in ensuring the smooth operation of our office by providing administrative support and maintaining efficient office procedures. The ideal candidate will have excellent organizational skills, strong communication abilities, and proficiency in various software applications. 7:30AM-3:30PM Monday-Friday
Responsibilities:
- Perform general office duties, such as answering phone calls, responding to emails, and managing correspondence
- Greet and assist visitors in a professional and friendly manner
- Maintain office supplies inventory and place orders when necessary
- Handle incoming and outgoing mail, including sorting and distributing
- Schedule appointments and maintain calendars for staff members
- Assist with data entry, record keeping, and file management
- Prepare documents, reports, and presentations as needed
- Provide support to other team members as required
Experience:
- Proven experience in office administration or related roles
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Proficiency in order entry systems and customer service software
- Familiarity with QuickBooks or other accounting software is a plus
- Previous experience as a medical receptionist is preferred but not required
- Excellent written and verbal communication skills
- Proficiency in using Google Suite (Docs, Sheets, Slides) for document creation and collaboration
- Knowledge of office management procedures and basic accounting principles is desirable
- Attention to detail and accuracy in data entry and proofreading
We offer competitive compensation based on experience.
If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we would love to hear from you. Apply now to join our team as a Secretary!
Job Type: Full-time
Pay: $12.00 - $14.00 per hour
Expected hours: 40 per week
Schedule:
Ability to Relocate:
Work Location: In person