Contracts Administrator jobs in Portland, OR

If you're interested in applying to this position please click on the "Apply Now" button located above. Please note that you will be required to upload a current copy of your resume and that you must complete the entire application or your progress will be lost. If you have any problems with the application process please email careers@fortisconstruction.com.

The Contract Administrator plays a pivotal role in overseeing contract-related activities for assigned projects within Fortis. This multifaceted position involves the preparation, review, administration, and revision of subcontracts. This position will possess an exceptional eye for detail, a knack for identifying potential risks, and a dedication to analyzing contracts to optimize cost-efficiency and profitability, all while ensuring strict legal compliance. This role also involves obtaining necessary approvals and ensuring adherence to our standard company protocols.

Responsibilities

• Independently manage contract-related tasks and deliver exceptional, meticulously detailed work
• Proactively communicate timeliness expectations with internal and external business partners to insure prompt execution of all vendor agreements
• Prepare, process, and oversee various vendor agreements, including subcontracts, purchase orders, consultant agreements, subcontractor change orders and other project-related documents
• Conduct diligent follow-ups with subcontractors, vendors, and third parties to ensure timely submission of required documents and information. Analyze documents and information for compliance
• Serve as a central hub for information dissemination and status updates, acting as a gatekeeper for contractual conditions, notifications, deadlines, and deliverables, in alignment with internal procedures
• Provide support to the procurement and operations teams by creating all vendor agreement templates for each project
• Aid project management in establishing and maintaining organized project records
• Maintain a well-organized system for digital records. Fluent in various file storage requirements (by project)
• Handle confidential information with care, maintaining a high level of data entry accuracy, and consistently meeting strict deadlines
• Provide constructive feedback to enhance and streamline contract-related processes.
• Assist in other duties as assigned, relevant to the achievement of the position's and team's objectives.

Required Qualifications

• Bachelor’s degree in Business Administration or 3-5 years of construction administration experience working with the flow of a construction project and contract documentation requirements
• Experience working in Business to Business with ability to read and understand contract language and use this knowledge in negotiation with customers
• Demonstrate high level of proficiency with all MS Office products
• Exceptional analytical skills to identify potential risks and opportunities within contracts
• Strong organizational skills to efficiently manage contract-related tasks and responsibilities
• Able to collaborate effectively with teammates across varying levels of seniority, including staff, managers, and external partners, by adapting communication styles to suit different audiences
• Able to effectively prioritize and manage multiple tasks, demonstrating composure under pressure while paying strict attention to detail to meet project deadlines
• Able to work independently while consistently delivering high-quality work
• Must possess a valid drivers license and a satisfactory driving record in accordance to Fortis policy.

Preferred Qualifications

• Background in law and/or insurance

Physical Requirements:

Work is performed in a professional office environment. Role is primarily stationary, often standing or sitting for long periods of time. Role may stand or walk throughout the office for up to 30 minutes at a time. Utilize standard office equipment such as computers, phones, photocopiers, etc. Communication with internal and external contacts, including speaking and hearing. May occasionally move equipment up to 25 lbs.

Travel Requirements:

Potential ad hoc travel – not a bone fide occupational qualification. All Fortis positions require some level of driving.

The above description is intended to identify the essential functions and requirements for the performance of this job; it is not to be construed as a complete statement of duties, responsibilities, or requirements. All jobs require behaviors consistent with our Core Values and Culture. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations could be made to enable employees with disabilities to perform the essential functions of the role, absent undue hardship. Fortis Construction, Inc. reserves the right to revise the job description at any time.

Fortis is an equal opportunity employer that is committed to diversity, equity and inclusion in the workplace. We do not discriminate based on race, color, religion, creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, marital status, sexual orientation, gender identification, citizenship status or any other characteristic protected by federal, state, or local laws. We will make every reasonable effort to accommodate the needs of disabled employees and applicants.