Contracts Administrator - Construction jobs in South Burlington, VT

The Payroll and Human Resources Administrator is responsible for the payroll and human resources data management processes at Casella Construction. Under the direction of the Controller with support from the Director of Human Resources, the Payroll and Human Resources Administrator will process payroll weekly while ensuring compliance with applicable laws and regulations. In addition, this individual takes necessary steps to ensure the integrity of the human resources information system data. The Payroll and Human Resources Administrator combines payroll and human resources responsibilities to ensure efficient data system functionality, data management, and insightful reporting for organization decision-making.

Responsibilities:

Payroll Data Management:

• Oversees and administers the payroll process at Casella Construction.
• Analyzes, prepares, and inputs payroll data ensuring accuracy of information.
• Audits and verifies timekeeping records, deductions, and withholdings in compliance with state and federal wage and hour laws.
• Processes payroll adjustments including incentives, payroll corrections, and garnishments.
• Assists department managers with timekeeping discrepancies.
• Completes Davis-Bacon testing, as well as Certified Payroll.
• Manages feeds from various pay data sources.
• Manages due date compliance.
• Coordinates pay rate changes with Human Resources.
• Supports annual benefits open enrollment by testing file uploads.
• Ensures that Payroll Tax Reporting (941’s) and related payments are processed.
• Ensures related payments for John Hancock 401(k) plan are processed.
• Gathers data required for Payroll KPI’s; prepares reports as requested.

Human Resources Data Management:

• Processes employee personnel actions into the human resource information system (HRIS) to include new hires, transfers, promotions, job changes, pay rate changes, terminations, trainings, and talent management updates.
• Conducts I-9 audits and maintains I-9 records in accordance with federal regulations.
• Participates in the Bamboo HRIS conversion ensuring the integration to Payroll is as seamless as possible.
• Acts as the process administrator for the new HRIS solution.
• Supports benefits open enrollment data entry process.
• Complete verification of employment requests.
• Assists team members with HR inquiries and resolves discrepancies as needed.
• Updates Worker’s Compensation job classifications and participates in the annual policy audit.
• Updates 401(k) plan enrollment and participates in the annual plan audit.
• Gathers data required for HR’s KPI’s; prepares reports as requested.

Qualifications:

• An associate or bachelor’s degree in accounting or finance preferred, or equivalent payroll related work experience.

• Three or more years of experience as a payroll specialist preferred.
• Two or more years of experience as a human resources specialist preferred.
• Proficiency with financial and HRIS software and reporting.
• Excellent communication and organizational skills.
• Advanced computer skills including proficiency with Microsoft Office Suite - Outlook, Word, Excel, and PowerPoint.

Attributes:

• Ability to work collaboratively in team-oriented finance and human resources environments.
• Demonstrates high level of integrity to handle confidential information with discretion and professionalism.
• Excellent customer support skills with the ability to multi-task, prioritize, and manage numerous responsibilities in a fast-paced, dynamic organization.
• Strong bias for action and a sense of urgency. Resolves issues quickly.
• Ability to analyze and diagnose problems, develop solutions, and recommend an effective course of action.
• Demonstrates attention to detail and accuracy.
• Effective verbal and written communications capabilities.
• Participation in an HRIS implementation is a plus.
• Ability to effectively work in a deadline driven environment.

Who We Are:

Joseph Casella and John Casella II are the second generation of the Casella family, carrying on a legacy that was built on hard work, grit, determination, and most of all, innovation. Together with a team equally committed to exemplifying the highest industry standards, and reinventing systems to create effective solutions when old methods no longer serve new thinking. Casella Construction has evolved to become an industry-leading company in the field.

Our strength is in our team, who we continue to invest in and depend on to help expand critical areas of our business, including heavy highway construction, demolition, utility installation, environmental contracting, commercial site development, land management, aggregate, transportation, and fleet maintenance.

Casella Construction’s success is attributed to our employees’ love of the industry, our leadership’s drive to remain at the forefront of technology and environmental stewardship, and our collective ability to thrive in dynamic situations.

Equal Opportunity Employer

Casella Construction is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Women and minorities encouraged to apply.