Contracts Administrator - Construction jobs in Sarasota, FL

Your role:

• As a Project Administrator, you will provide all administrative support to the Project Managers.

What you will do:

• Create and maintain project files for multiple projects
• Support the Project Manager by maintaining all copies of contracts, purchase orders, change orders, and other documentation in the project files and electronically
• Maintain current insurance certificates and proper documents for each Subcontractor to ensure contract compliance
• Process bi-weekly and monthly Subcontractor draws for payment, as well as process all supplier invoices on a weekly basis, ensuring all cost codes are correct
• Support the field staff with orders and communication needs
• Maintain purchase order/contract log for assigned projects and send all copies of signed contracts, purchase orders and change orders to the Field Superintendent
• Review and assist with the budget for labor and material costs allocated for the project and ensure that all efforts are made to complete the project within budget
• Responsible for gathering all warranties and close-out documents from Subcontractors in duplicate
• Mail out all Notice of Commencements to suppliers upon request
• Establish and maintain communications with Vendors and Subcontractors
• Organize and complete all project paperwork filing
• Prepare various monthly reports

What you will bring:

• Degree in Accounting Preferred
• 3 years of experience with providing support within the construction industry, specifically accounts payable support
• 3 years of experience with AIA contract documents, preferred
• Organizational skills to handle/process multiple projects/tasks
• Ability to work with tight deadlines
• Strong Microsoft Office skills
• Ability to follow instructions and complete assignments independently
• Strong customer service skills

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