Contracts Administrator - Construction jobs in Middletown, OH

Summary

The Contracts Administrator II is responsible for providing accurate and timely support for the Purchasing Department, including creating and processing Purchasing Agreements requested by the internal customers.

Roles and Responsibilities

The Contracts Administrator II will possess competency in the following areas to perform in a safe, productive, and effective manner. Note that the areas listed are intended to describe the general nature and level of work being performed by co-workers assigned to similar positions. They are not intended to be an exhaustive list of all the responsibilities, skills, efforts, or working conditions associated with this job.

• Creates and distributes original Purchasing Agreements to internal and external customers
• Responds to external and internal customer requests for additional information or copies of contracts
• Coordinates with the Risk Department, Contracts Manager and Operations in connection with the Subcontractors’ Indemnity and Insurance requirements on previous fully executed Agreements before distributing to the external customer
• Provides administrative oversight to the Department
• Serves as back-up to others in the Contracts Department
• Ensures documents are in compliance with company policies, standards and procedures
• Manages and issues all Master Agreements and maintains Master Agreement List and Files
• Prepares and processes redline corrections on Agreements
• Serves as a back-up for managing comparing, revising, and finalizing Purchasing Documents including the preparation of Redlined Purchasing Documents
• Serves as a back-up to perform uploads and fully executes Purchasing Agreements in the Document Management Systems,interfaces all Purchasing Agreements in the Document Management System for Subcontractor’s payment
• Serves as a backup for communication between external customers and internal departments for agreement status, procurement procedures and problem resolution
  

Requirements

• Associates Degree and five year’s related experience or equivalent combination of education and experience
• Proficiency in Microsoft software programs such as Excel, Word, and Baker’s Document Management Systems and Blue Beam/Adobe
• Must possess excellent understanding of Field Operations, procedures, and scope of work
• Must possess strong customer service skills

The following competencies are needed to successfully perform this job:

• Ability to read, organize, and interpret documents such as contracts, warranties, guidelines, instructions, and procedure manuals
• Ability to prepare contract correspondence
• Ability to effectively communicate orally or in writing within and outside the organization
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to calculate rates, ratios, and percentages
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, diagram or schedule form
• Coordinates with and supports Project Managers and Operations to ensure the project documents and scope are properly executed
• Communicates with Baker Operations when reviewing Scope of Work to minimize project risk