Contracts Administrator - Construction jobs in Grand Forks, ND

"At Construction Engineers, we don't just believe in doing something constructive; it's ingrained in our DNA. Every day, our team undertakes complex projects, fosters innovation, and embraces emerging technologies to make a real difference. Building project in North Dakota and Western Minnesota since 1978, we are proud of our reputation for excellence, innovation, and community impact.

With a reputation for excellence and being voted one of the region's Best Places to Work for seven consecutive years, we are looking for a Construction Project Manager who is responsible for managing large commercial projects from start to finish.

If you are a self-motivated, experienced, and detail-oriented professional who thrives in a fast-paced environment, we want you to join our team!

DUTIES & RESPONSIBLITIES

Core Duties

• Responsible for all aspects of project management by planning, organizing, scheduling, and monitoring all work activities.

• Coordinate with trade superintendents, subcontractors, and suppliers to ensure project milestones are met.

• Perform day-to-day activities such as scheduling, subcontractor coordination, safety implementation & documentation, quality control oversight, cost controls, resource coordination, and material procurement.

• Create and maintain effective relationship with client and design team.

• Report to Senior Project Manager on a weekly basis.

Pre-Construction Duties

• Review initial project scope and work with Estimating Staff to develop a preliminary Opinion of Cost.

• Evaluate preliminary design documents in order to recommend cost effective building systems, provide cost information for selected materials, complete constructability analysis, and evaluate project site and civil requirements.

• Attend design meetings as needed and prepare meeting minutes.

• Create project schedule to ensure design & pricing timelines are being achieved.

• Assist Estimating staff with applicable pricing exercises at critical design milestones (SD, DD, CD).

• Review construction documents to insure compliance with Owner’s programming requirements.

• Coordinate the submittal of Construction Documents to be used for permitting purposes.

Project Documentation

• Read and understand project documents effectively.

• Coordinate shop drawings with project documents and identify any discrepancies.

• Bring attention to questions using “Request for Information” forms and direct through the appropriate lines of communication to determine an answer.

• Maintain current set of construction documents.

• Prepare Meeting Minutes for all progress meetings.

Coordination & Scheduling

• Update the overall project schedule and distribute to all members of the project team.

• Coordinate effectively and efficiently with CE employees, subcontractors, and suppliers.

• Assemble a “3 Week Look Ahead” schedule to help coordinate material deliveries and subcontractor requirements.

• Schedule subcontractors at least three weeks prior to when they are expected to begin work on site.

• Report any project delays to Senior Project Manager.

• Provide information and interpretation of drawings, specifications, and submittals for subcontractors. Construction Administration

• Submit monthly application for payment to the Owner.

• Negotiate and award contracts/purchase orders to respective subcontractors/material suppliers.

• Obtain shop drawings from all subcontractors/suppliers. Complete review and submittal approval process.

• Establish and maintain Submittal Log, RFI Log, and Drawing Log. Coordinate all changes and responses with Field Project Manager/Site Superintendent, subcontractors and material suppliers.

• Identify and assist with resolving problems that may affect overall project delivery (budget, safety, quality, schedule, etc).

• Manage and resolve conflicts such as: failure of subcontractors to perform; failure of materials to arrive; contract disputes; and trade conflicts.

• Interface with Field Project Manager/Site Superintendent to: maintain an open line of communication and reporting; monitor job progress; evaluate subcontractor performance; coordinate field operations; etc.

Cost Control

• Establish and maintain job cost control, which will be reported monthly.

• Budget, manage, and forecast the following: craft labor, equipment, materials, small tools, consumables, and general condition items.

• Maintain Change Order Log, identifying items and their resolutions.

• Review General Conditions cost on a monthly basis.

• Review subcontractors’ applications for payment based on percent complete and approve or adjust.

• Approve material and subcontract invoices for payment.

• Monitor workforce production and provide solutions for improvement.

• Identify opportunities for performance & schedule improvement.

Project Close-Out

• Schedule Owner Training sessions.

• Create an O&M Manual as required by the contract specifications.

• Collect As-Built drawings from CE field office, mechanical and electrical subcontractors and assemble into a complete set for submittal to the Owner as required by the contract specifications.

• Coordinate with local building inspector & fire marshal to obtain the Certificate of Occupancy.

• Establish and maintain all warranties and guarantees.

• Ensure punch list items are completed in a timely manner.

Safety Enforcement

• Coordinate with Company Safety Director as required to maintain a safe, healthy, and accident-free work environment.

• Maintain a safe working environment by enforcing safety standards and regulations (i.e. CE’s Safety Management Program, OSHA regulations, etc).

• Identify, correct, and document safety deficiencies immediately.

• Provide written documentation to maintain accountability of company employees and subcontractors.

Quality Control

• Thoroughly review all drawings, specifications, subcontracts, shop drawings, and submittals before each work activity begins.

• Create “Preparatory Planning Worksheets” for each phase of work and attend preparatory meetings with the Field Project Manager/Site Superintendent, subcontractors and trade superintendents to review all aspects of their work activities prior to starting on-site.

• Document any deficient items and develop a plan to track the correction of the deficiencies so they are resolved in a timely manner.

• Establish a final punchlist and coordinate completion with subcontractors.

• Ensure the project is built in accordance with the contract documents.

QUALIFICATIONS

• Two or four year degree with 5 years construction experience -or- 10 years of commercial construction experience

• Excellent communication and customer service skills

• Superior problem solving abilities

• Strong relationship management skills and the ability to effectively work with all levels of the organization

• Strong leadership and organization skills with the ability to manage multiple tasks in a fast paced, deadline driven environment

• Ability to prioritize, take ownership of tasks, and exhibit a high level of initiative and follow-through

• Ability to function both independently and as a member of a team

• Proficient with MS Word, MS Excel, and MS Outlook

• Knowledge of Adobe Acrobat and Primavera SureTrak is preferred

• Knowledge of Sage Timberline is beneficial

• Valid driver’s license required

Benefits of joining our team

• Comprehensive Medical Insurance to ensure your well-being and peace of mind.
• 401K Plan to help you save for the future.
• Training and Professional Development opportunities to enhance your skills and advance your career.
• Enjoy a Good Working Environment that fosters teamwork, collaboration, and mutual support.
• Events throughout the year to connect, have fun, and appreciate each other.

www.constructionengineers.com

Construction Engineers is an EEO Employer/Protected Veteran/Disabled