REMOTE / CONSTRUCTION / ACCOUNTING

Summary/Objective

This is a remote position.

Essential Functions

• Coordinates with Accounting in the Construction and Development draw preparation – namely verification of waivers, invoice coding, photo documentation filing, tracking draw submission, and approval from Air Force and Lender.
• Aids in the preparation of contract agreements and purchase orders with specific vendors. Manages the document storage of these agreements.
• Assists in the evaluation of vendor proposals to ensure that all requirements are met.
• Maintains database regarding vendors’ performance and quality of product(s).
• Subcontractor/Vendor Lien Waiver preparation and tracking.
• Davis Bacon – tracking submission from subcontractors.
• Request for Proposals
  • Sending out packages
  • Tracking RFI
  • Compiling bid tabulation
• Tracks processes and documentation with Independent Construction Consultant
  • Receive and file weekly reports.
  • Receive and manage submittals documentation.
• Preconstruction meeting preparation
  • Schedule
  • Agenda preparation
  • Meeting minutes
• Handles subcontractor/consultant vendor addition and set-up process (certificate of insurance, W-9, ACH payment set-up, etc.).

• Routinely tracks and provides monthly status updates on property claims in Monday.com.

• Main POC on vendor communication/coordination (invoice payment, safety requirements, etc.).
• POC on Construction-related Accounts Payable, including intercompany.
• Provides backup to the Accounting Department to assist with:

• month-end close entries, including accruals.
• account reconciliations.
• equipment lease set up, reporting, and tracking.
• asset tracking.
• intercompany reporting.
• cash account forecasting and reporting.
• Other property-management AP.

• Ad hoc reporting for government and lender, including construction-related Schedule G sections.

• Assist with process improvement initiatives.
• Internal controls and compliance reporting, including ESG,

• Assist in the enhancement of job cost reports and schedules in RealPage accounting system; set up job cost schedules and budgeting.
• Assists with software migration testing for construction when new systems and/or updates are integrated.

• Performs other job-related duties as assigned.

Required Qualifications

• EDUCATION – Preferred Bachelor’s degree or higher (or equivalent experience) in Business Administration, Accounting, Finance, or a related field.
• 5-7 years of experience (or equivalent education) in Finance or Accounting, preferably in the construction industry with a property management focus.

• Proven project management experience
• Experience with construction and job costing preferred.
• Experience with supporting financial audits is preferred.
• Experience with RealPage Accounting System or similar accounting software preferred.

Knowledge, Skills & Abilities

• Accounting knowledge is required.
• Extensive knowledge of contract principles and procedures.
• Excellent organizational skills and attention to detail.
• Excellent administrative skills.
• Excellent written and communication skills.
• Problem-solving
• Forward-thinking
• Self-starter
• Initiative
• Conflict resolution
• Purchasing background and procurement
• Ability to multi-task

Work Environment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Travel

Approximately 10 percent or less

Other Duties