Contracts Administration Supervisor jobs in Weymouth, MA

About Stellix

The Stellix Group of companies share a common mission of providing transformative solutions at the intersection of science and technology that enable our customers to deliver a healthier and more sustainable future. Our unique portfolio of companies is focused on helping life sciences and industry manufacturers build, connect, and transform operations and IT to make real progress in breakthrough therapeutics, food, energy, and more.

Position Summary

The Contract Specialist will provide support to the Business Operations Team in editing/maintaining all related data and documentation for all Contractor Supplier programs and will act as the point of contact for all incoming customer & vendor qualification requests.

Principal Duties and Responsibilities

• Provide administrative support in gathering /maintaining company and safety information/documentation for all of The Stellix Group's Safety Contractor Supplier Databases and customers.
• Working with various business groups in gathering project/departmental related data for reporting into contractor databases and various client requests.
• Manage miscellaneous safety related vendor qualification requests while working with the internal organization among various groups in gathering specific information around training, training records, and qualifications for reporting to clients.
• Qualification Documentation Management and submission – Gather and coordinate the information required from business groups within the organization (Finance, Quality, IT Security, Safety, Human Resources, Sales, etc.).
• Completing general vendor questionnaires
• Manage and maintain all documentation systems.
• Work with various business units in facilitating communications based on requests from Contractor Management clients.
• Work with The Stellix Group's insurance point of contact for maintaining all insurance records and requirements for all Contractor clients.
• General documentation management and organization.
• Responding to customer directly for general documentation requests around safety and company information.
• Will be point of contact for all Term and Conditions (NDA, MSA, etc.) review and facilitates the review with Legal Department/Finance.
• Manage all workload activities within a ticketing system and report weekly on metrics for completion and work in progress.
• Other duties as assigned.

Qualifications

• Strong attention to detail that assures reporting is accurate and timely.
• Excellent organizational skills, ability to handle multiple tasks at once.
• Proficient in Microsoft 360 tools
• Customer -oriented mind set.
• Excellent interpersonal communication skills, written and verbal.
• Ability to complete research to support safety activities.

Competencies

• Some knowledge of Occupational Safety and Health Administration standards
• Accountability, Dependability & Reliability
• Communication – Listening & Speaking
• Checking, Examining & Recording
• Workplace Computer Applications
• Ability to handle multiple tasks effectively.

Must be currently authorized to work in the United States.

Here’s What You’ll Get

• Highly competitive Medical and Dental Insurance
• Flexible Spending Accounts for medical expenses and dependent care expenses
• Unlimited PTO policy
• Employee Stock Ownership Plan (ESOP) and 401K
• Employee Referral Bonus
• Professional Development Reimbursement
• Paid Basic Life & Short-Term, Long-Term Disability Insurance
• Voluntary Benefits - Accident, Term Life, Whole Life Insurance

Policy on Third-Party Unsolicited Resume Submissions: Please note that any third-party unsolicited resume submissions will immediately become the property of The Stellix Group. Stellix will not pay any fee to a submitting employment agency, person, or entity unless a signed agreement is established.

Please Note: Stellix is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by law.