Contracts Administration Supervisor jobs in Bend, OR

Job Title: Contracts and Billing Supervisor
Company: Simplicity by Hayden Homes
Location: Redmond, Oregon | On-Site
Career Area: Accounting and Contract Administration
Education: Bachelor’s degree or prior equivalent experience required.
Experience: Previous experience in accounts receivable management, contract/sales management, accounting, finance, lending, escrow or title required. 3-5 Years progressive relevant experience preferred. Previous management experience strongly preferred.

Join one of the Best Companies to Work for in Oregon, Washington and Idaho!

How You Will Contribute:

The Contracts and Billing Supervisor oversees the accurate completion and entry of sales contracts, collaborates with customers and financial institutions for construction loan funding, manages customer/lender billings, and supports New Home Advisors with finance-related knowledge. This role includes supervision of the Construction Billing Administrator and Contract Coordinator.

Responsibilities Include:

• Leadership: Leads team development, coaching, and collaboration efforts, while seeking continuous improvement and fostering communication within the Construction Billing team.
• Contracts and Sales Team Support: Oversees contract administration and sales team support, ensuring meticulous record-keeping and efficient procedures. Manages contract tracking, customer deposits, Addendums/Change Orders, serves as the primary advisor contact, executes plans, and maintains accurate records within systems.
• Billing and Receivables Administration: Manages billing and receivables, ensuring efficient processes and accurate record-keeping. Handles contract understanding, project record maintenance, schedule updates, timely payments, funding file management, internal data analysis, tool development, and proactive data analysis for informed decision-making.

How You Will Succeed:

You are a skilled problem solver, adept at addressing challenges that arise, ensuring smooth and successful outcomes in dynamic environments. You manage your time through meticulous planning and priority setting, holding yourself accountable for producing quality work within tight timeframes. Your commitment to coaching and developing others empowers team members to thrive, fostering a culture of growth and collaboration within the organization. Through proactive relationship building, you facilitate clear communication with stakeholders, driving alignment and collective success. Your proactive approach to information seeking and analytical thinking ensures precision and compliance in your work, enabling informed decision-making and contributing to the overall success of the company.

What You Can Offer:

• Education
  • High School diploma or GED required
  • Bachelor’s degree or prior relevant experience
• Skills
  • Understanding of contractual documents
  • Knowledge of basic lending practices
  • Experience in accounts receivable management
  • Proficiency in Microsoft Office programs, including Word, Excel and Outlook.
• Abilities
  • Ability to prioritize work and manage multiple tasks
  • Ability to communicate effectively in a professional manner
  • Ability to work well with team members to produce quality work within tight timeframes.
  • Ability to utilize math skills to perform calculations
  • Ability to be flexible and react quickly to changing business conditions
• Experience
  • Minimum of five years progressive, relevant experience required
  • Previous experience in at least one of the following disciplines is required: accounts receivable management, contract/sales management, accounting, finance, lending, escrow, or title

How You Will Be Rewarded:

Hayden Homes’ compensation and benefits package consists of a competitive base salary along with quarterly bonus opportunities, generous health care coverage including medical, dental and vision benefits for team members and dependents, flexible spending accounts, life and disability insurance, 401(k) plan with company match, a team member home purchase discount, paid time off, volunteer time off, education reimbursement and career development opportunities.

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