Contracts Administration Supervisor jobs in Barnstable, MA

Job Overview

Barkan Management Company, a large well-established Diversified Property Management Company is seeking a qualified, motivated, and experienced Administrative Assistant to answer homeowner phone calls and assist with owner services, supporting the Office Manager with 6D Certificates and control of the public buildings in accordance with policies and procedures established by Barkan Management, in conjunction with the wishes of the Kings Way Condo Trust and Kings Way Trust Boards.

Job Responsibilities:

• Front office: represent the company with professionalism and friendliness, answer inquiries and/or direct to appropriate persons.
• Homeowner communications.
• Ensures work orders are correctly and quickly entered into Yardi to facilitate timely responses. Works closely with manager to assist in homeowner communications regarding status of work orders.
• Monitor multiple phone lines using ESI phone system: forward calls, take/give messages, update clock settings, record, and program multiple auto answer/greeting modes.
• Real Estate transactions such as 6-D requests, certificates of insurance, and condo affidavits as required.
• Conducts Notary Public services as needed.
• Maintains Meeting House calendars; takes reservations, follows up with applications and checks.
• Interfaces with cleaning service to book services, and ensures it meets needs and expectations.
• Website administration enable homeowners’ access.
• Filing, copying, and faxing as needed in support of department and Trusts.
• Collects and enters data into Kings Way Homeowner Database.
• Processes accounts payable through the Yardi system. Manages accounts payable files by vendor and year.
• Social Events: Office contact for Social Director and Kings Way club committees. Promotes Kings Way events. Updates slideshow in post office with current/relevant information. Maintain supply of flyers in Social Room.
• Routinely checks Post Office and Social room to ensure tidy and in order.
• Any other duties or tasks assigned by the Property Manager.

Job Qualifications:

• Highschool Diploma/GED
• Costumer Service Experience
• Proficient in Microsoft office (Word, Excel, Outlook)

Company Overview

The Barkan Companies is a diversified group of real estate businesses with a solid record of success in property management, construction, and development. Since our founding in 1964, we have been a proven leader in the real estate development and management market. Today we employ over 750 people and provide services to 187 residential communities in 7 states. Our Boston based companies with regional offices in Providence, Hartford, and Washington DC, deliver outstanding client service with an uncompromising focus on quality. Our commitment is to provide the highest level of property management available. We routinely invest in the resources to maintain our position as the leader in third party management services.

We offer a competitive salary, comprehensive benefits package, to include health, dental, vision, life insurance, long & short-term disability, paid vacations, a 401K match.

Barkan Co is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics