Contracts Administration Manager prepares and administers bids, proposals, and commercial and government contracts that follow company policies and legal requirements. Manages the contracts administration staff and guides compliance with complex contractual and regulatory requirements. Being a Contracts Administration Manager negotiates with suppliers, partners, or customers. Ensures contracts are administered and monitored to maintain compliance with the terms of agreements. Additionally, Contracts Administration Manager has a strong understanding of the contract life cycle, types of contracts, and applicable government regulations. Typically requires a bachelor's degree or equivalent. Sometimes requires certification like the NCMA Certified Professional Contract Manager (CPCM). Typically reports to a director. The Contracts Administration Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be a Contracts Administration Manager typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
SUMMARY
While other duties may be assigned, the ESSENTIAL DUTIES & RESPONSIBILITIES include the following:
The Bids and Contract Manager will receive sales opportunities and will be required to develop sales proposals worthy of a contract award. In this role, the Bids and Contracts Manager will work with cross-functional team members to help respond to Request for Proposals (RFPs), and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals. Once a contract is awarded, the person in this role will be responsible for negotiating certain terms and conditions and formalizing the contract. A strong background in contract management is ideal.
The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of our company in support of an array of our products. The Teammate will do data entry in Salesforce.com or other data management applications as needed. The Team Member will interact with our retail stores, regional sales and account managers, other support center team members, legal department, and directly with customers. This position also requires managing all portions of the contract process including NDA’s as well as renewals. There may be times that this position would need to attend pre-bid conferences with the Sales Manager and customer either in person or virtually. All documentation needs to be maintained and organized in a master file that may be of a legal nature.
A working knowledge (intermediate skill level) with Microsoft Office (Excel, Word and PowerPoint) is required. A high level of organizational skills and the ability to work with minimal supervision is necessary. Strong customer service skills and the ability to multi-task and operate under strict deadlines are required. The successful candidate is expected to be a self-starter, multitasker who works well under pressure, and follows through on tasks.
This position is HYBRID and will require in-office attendance approximately 3 times per week at our Raleigh headquarters in North Hills.
SUPERVISORY RESPONSIBILITIES
None required at this time.
WORKWEEK
The regular workweek is forty hours, however, the requirements of the position may warrant extended work hours.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
Education
Bachelor Degree preferred or equivalent experience
Experience
CERTIFICATES, LICENSES & REGISTRATION
Is legally able to work in the United States.
PHYSICAL DEMANDS
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an associate encounters while performing the essential responsibilities of this job. While performing the duties of this job, the associate is occasionally exposed to airborne particles.
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