Contracts Administration Manager jobs in Rhode Island

Overview

Do you consider yourself to be a highly technical, strong communicator with the desire to work in a team environment on complex projects? Gilbane is seeking a Contracts Manager to support business development and proposal activities and is responsible for contracts administration, management and close-out of client contracts. This person supervises and manages assigned contracts staff. This role will sit primarily in the office. 

Who are we?  

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more! 

We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you? 

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.  

Your core values match Gilbane’s: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship. 

What’s in it for you?   

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

Responsibilities

The Contract Manager will serve an integral role within the Legal Department that supports Gilbane Building Company and its subsidiaries. Among other things, the Contract Manager will provide day-to-day contract administration and support to one or more Divisions.  The Legal Department is composed of nine attorneys situated throughout the country, and the Contract Manager may be required to assist each attorney at various times. This position will report to the Deputy General Counsel, who is located in the Company’s headquarters in Providence, Rhode Island. The Contract Manager should anticipate providing updates, information and reports to the Business Unit Leader(s) as well as the assigning attorney. Strong interpersonal, oral and written communication skills are essential.

• Oversees contract administration including the review, negotiation and approval of contracts for review by other members of the Legal Department, including prime contracts, nondisclosure agreements, subcontract agreements, consulting agreements, and similar documents.
• Ensures that terms of contracts are in accordance with Company policies, applicable federal and state regulations and laws, business needs, and work to minimize the Company’s risks and exposure.
• Coordinate with project teams to address risk ad legal issues during the contract negotiation process.
• Assist Project team in preparing contract abstracts.
• Review pertinent contractual documents for notice requirements and deadlines; draft required correspondence and legal documents for review and approval by attorneys.
• Prepare template notices and participate in project kick-off meetings to highlight compliance with contractual obligations. Monitor and advise on contractual deadlines timely.
• Assist in all aspects of claim preparation.
• Collect documents, data and the like responsive to subpoenas and other discovery requests.
• Investigate, review and respond to requests by third parties (e.g., government agencies, insurance carriers, etc.).
• Manage and utilize contract management systems and assist business units with proper document controls.
• Administer records retention policy.
• Assist in contract training and claims management for business units
• Perform other duties as assigned.

Qualifications

KEY COMPETENCIES

• Communicate Effectively - Listen to understand and clearly convey information in all forms based on the audience to ensure shared meaning of the message
• Act Inclusively - Ensure that actions and behaviors are respectful; show empathy and treat others with dignity. Leverage capabilities and insights of individuals with diverse perspectives, abilities and motivation.
• Solve Problems - Identify, prioritize and implement alternatives for a solution.
• Demonstrate Agility/ Adaptability - Maintain effectiveness and adjust to change by exploring the rationale, trying new approaches, and collaborating with others to make the change successful. Create an atmosphere of open-mindedness to change.
• Drive for Results - Show passion and commitment while delivering on business outcomes. Create a sense of individual ownership and accountability.
• Champion Innovation - Identify opportunities for new and improved ways of doing things that result in value added, unique and differentiated solutions.

EXPERIENCE/EDUCATION 

A legal degree is not required for this position. The ideal Contract Manager will possess solid academic credentials including a bachelor’s degree and minimum of 5 years of paralegal experience or 7 years of Contract Manager experience. The ideal candidate will have relevant prior experience in the construction and/or related industries. Experience reviewing, negotiating and drafting contracts and related instruments is essential. Excellent organizational skills, attention to detail, strong proofing skills and able to work in a fast-paced environment are a must. Proficient with Microsoft Office Suite.

KNOWLEDGE, SKILLS & ABILITIES

• Strong verbal communications, presentation and writing skills
• Communicates effectively with clients, project teams, and support organizations
• Understands organizational and managerial structure related to operations management and projects.
• Manages, motivates, mentors and trains assigned staff to achieve desired results
• Proficient user of Microsoft Office software
• Proficient in applicable systems and tools (i.e. CMiC)

Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.    

For Providence, RI, Baltimore, MD and Glastonbury, CT this ranges from $107,900.00 - $148,500.00 plus benefits and retirement program.

For Boston, MA this ranges from $120,300.00 - $165,400.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.