Contracts Administration Clerk jobs in New York

About Us:

New York Edge is the largest provider of after school and summer camp programs in New York City public schools. Each year, programs in academics--including STEM, the arts, sports & wellness, and college access help 40,000 students develop leadership skills and succeed in school.  Working parents count on our programs to provide safe and enriching environments for their children.

Summary:

Under the supervision of the Chief Government Contracts & Compliance Officer, the Manager of Contracts & Compliance Administration is responsible for monitoring and adhering to Compliance processes, procedures, and internal controls. The candidate will work with multiple departments to implement procedures to foster efficiency, best practices, and organization-wide accountability as it relates to interdepartmental processes and transactions. They will have knowledge of government funding, be attentive to detail, and possess effective communication abilities. They also must be able to work collaboratively with various stakeholders to achieve successful outcomes for the organization. 

Primary Job Functions:

• Provide administrative support to the Compliance Department, including the review and processing of purchasing and other requests
• Maintain accurate and up-to-date records using government contract portals (CMS, PassPort, HHS, G5, VendRep) and internal Salesforce database
• Track and analyze contract amendments; monitor and track contract performance; and develop protocols for advising program and agency of areas to ensure ongoing compliance
• Provide guidance and training to departments on contract-related matters, ensuring that departments are aware of and adhere to contract policies and procedures
• Oversee the reporting and billing for NYC Department of Education contracts, including working with internal departments, program management, data department and external agencies to process and collect accurate and timely reimbursements
• Develop, coordinate, implement and present Compliance-related employee trainings
• Lead projects to address potential risks and liabilities associated with contracts, including the use of internal/external audits and surveys, and present results to management and senior leadership as needed
• Process the organization’s insurance renewal applications, and maintain up-to-date insurance certificates 
• Support the organization’s legislative funding initiatives, including representation at meetings, public events and budget hearings

Qualifications:

• A Bachelor’s level Degree from an accredited institution
• 3 years of demonstrably successful experience in Compliance or related areas
• Excellent written and oral communication
• Demonstrated proficiency in organizing and managing multiple projects
• Strong critical thinking and problem-solving skills
• Ability to work independently and as part of a team
• Ability to maintain confidentiality
• Proficient with Google Suite and Microsoft Office (Word, Excel), including document editing and tracking changes

To apply, please visit our website at newyorkedge.org/careers

At time of offer and acceptance, the job requires safety and security clearances through the Department of Education and Department of Health.

New York Edge is an Equal Opportunity/Affirmative Action Employer.

Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.