Construction Coordinator jobs in New York

Construction, Design and Management, Inc. is looking for a Project Assistant who is:

· Enthusiastic

· Very organized

· A team player

· Detail oriented

· Proficient with Microsoft Office software (Excel, Word, Outlook, Project)

· Proficient with Adobe Acrobat (create forms, edit PDF’s, etc.)

· Has prior experience in a construction company or engineering house as support staff a plus

Responsibilities:

General office responsibilities include but are not limited to:

· Manage vendor/subcontractor insurance certificates to ensure compliance

· Obtain and maintain capital improvement forms, W-9 forms, etc.

· Enter purchase orders and submit to suppliers & subcontractors with follow up on order status and documentation

· Coordinate delivery and removal of jobsite accessories (job trailers, porta-pots, dumpsters)

· Assist Project Managers with various tasks

· Compile Bidder’s List for new projects as assigned

· Record and maintain spreadsheet to keep track of required project paperwork

· Preparing, updating, monitoring and maintaining all paperwork related to construction projects from bid process through closeout documents.

· Distribute Invitation to Bid to potential Sub-contractors from Bidder’s List

· Generates the Letter of Intent (LOI) for contractors who are awarded contracts during the bidding process, as requested

· Generates AIA documents between Owner and contractors for each contract awarded per project. Types correspondence, including letters, memos and meeting minutes, as requested by the Project Manager

· Prepares pay applications and lien waivers

· Logs and processes each contractor’s Applications for Payment, including initial set-up of the Schedule of Values

· Ensure receipt of certified payrolls

· Compiles the submittal log for each project

· Logs, processes and distributes all incoming submittals

· Logs, processes and manages contractors’ insurance certificates in the company’s server

· Ensures all contracts are signed and returned prior to the start of each project

· Scans and maintains all files in the Company Network Server

· Prepares or assists in the preparation of monthly reports, as requested

· Prepares, distributes, and tracks all change related issues (e.g., Change Orders, Request for Information, Request for Proposals, etc.)

· Maintains worker documentation, as required for project. This includes maintaining a list of all Trades and Employees, badge numbers, copies of employees’ drivers’ licenses, and applicable OSHA cards

· Obtaining closeout documents such as: warranties, O&M manuals, final lien waivers; maintaining spreadsheet containing punch list items and following up to ensure completion of those items

Prior experience with construction project paperwork desirable but not required

Requirements:

· Bachelor’s degree and two years of administrative experience required in a construction company or engineering house as support staff, or an equivalent combination of education and experience

· Proficiency in Microsoft Office, excellent written/oral communication skills, customer service, organizational, interpersonal, proofreading, and computer skills also required

· Excellent critical thinking as well as analytical skills

· Exceptional organizational skills, effective time management skills, able to multi-task

· Good interpersonal skills along with excellent verbal and written communication skills

· Deadline and detail oriented

· Ability to take direction from multiple people

· A demonstrated ability to handle confidential and sensitive information

Job Type: Full-time

Pay: $49,920.00 - $75,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Referral program

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person