Conference Coordinator - Higher Ed. jobs in Washington, DC

Conference Coordinator - Higher Ed. coordinates conferences and workshops for the university/college. Responsible for most aspects of the conference/workshop programs including the program budget, selection and design, as well as the registration and payment processes. Being a Conference Coordinator - Higher Ed. reserves locations and arranges for any extra necessities including meals, lodging, or transportation. Requires a bachelor's degree in area of specialty. Additionally, Conference Coordinator - Higher Ed. typically reports to a supervisor or manager. To be a Conference Coordinator - Higher Ed. typically requires 2 to 4 years of related experience. Gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work. (Copyright 2024 Salary.com)

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Conference coordinator
  • Jones Lang LaSalle IP, Inc.
  • Reston, VA FULL_TIME
  • JLL supports the Whole You, personally and professionally.

    Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients.

    We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.

    Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

    Conference Services Coordinator

    Pay : $56900-82500

    Location : Reston, VA

    We're looking for a Conference Services Coordinator who will work closely with our client at our client's world headquarters in Reston, Virginia.

    The team provides comprehensive logistics management and white-glove VIP support for high-visibility functions. Strong collaborative partnerships with organizations across the enterprise will help the Conference Services Coordinator create immersive, high impact, branded, and memorable experiences within our facilities.

    The Conference Services Coordinator must be a strong communicator who is personable, confident, resilient, calm, articulate, and professional.

    They will be responsible for assisting with meeting planning and event logistics, technology support and numerous duties as assigned to ensure successful outcomes.

    • Cvent registration website builds, invitations, post event surveys, etc.
    • EMS (Event Management System) conference room scheduling
    • Ground transportation coordination and VIP parking
    • Meeting attendee registration and facilitating building access for non-Leidos event attendees. Occasional fee collection / processing
    • Budgeting / cost tracking
    • Organizing and archiving meeting data / files
    • Catering, menu selection, and furniture / décor coordination
    • Audio-visual logistics / management
    • Onsite staffing of events with internal staff and conference facility management
    • Conference materials coordination and printing (name tags, name tents, agendas, programs, speaker BIO's, etc.)
    • Invoice payments and reconciliation
    • Post-event evaluation and tracking (online customer surveys, "Lessons Learned" hot-wash meetings, etc.)
    • Supplier procurement and budgeting
    • Concierge-level white glove service
    • Strong customer service mindset and high standards
    • Possible travel (up to 25%) when assigned to support important meetings and events at client facilities throughout the US and abroad
    • Occasional evening and weekend work
    • Any and all other duties and tasks assigned.

    Qualifications / Preferred Areas of Expertise :

    • Bachelor's degree from an accredited university or equivalent work experience (3 years) as a Corporate Concierge, Meeting Planner, Event Planner, or Conference Coordinator
    • Tech savvy with the ability to learn multiple software systems (Cvent, EMS, Social Tables, etc.)
    • Ability to manage multiple events / logistics simultaneously in a professional, organized fashion.
    • Comfortable juggling competing priorities in a fast-paced environment.
    • Skills and aptitude to deliver top-tier, white-glove event support
    • Strong written and verbal communication skills; articulate, able to run planning meetings and post-event reviews.
    • Strong customer service skills; driven to exceed customer expectations.
    • Excellent computer / software and analytical skills, including Microsoft Outlook, Word, Excel, and Power Point
    • Team player with collaborative approach for managing complicated scenarios.
    • Confident individual, comfortable interacting with all levels of management
    • Detail oriented, tasteful, and organized
    • Ideal candidate will be able to work onsite in Reston, Virginia

    Location : On-site -Reston, VA

    On-site -Reston, VA

    If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

    Personalized benefits that support personal well-being and growth :

    JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

    Some of these benefits may include :

    • 401(k) plan with matching company contributions
    • Comprehensive Medical, Dental & Vision Care
    • Paid parental leave at 100% of salary
    • Paid Time Off and Company Holidays
    • Flexible and Remote Work Arrangements may be available

    About JLL -

    For over 200 years, JLL (NYSE : JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties.

    A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise.

    Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY.

    JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

    JLL Privacy Notice

    Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

    We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process.

    We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.

    We will then delete it safely and securely.

    For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

    For additional details please see our career site pages for each country.

    For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

    This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date.

    You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.

    g., Johnson & Johnson / Janssen). Failure to provide proof of vaccination may result in termination.

    Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

    If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and / or overall selection process - you may contact us at Accommodation Requests.

    This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

    I want to work for JLL.

    Last updated : 2024-03-04

  • 22 Days Ago

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Conference Coordinator
  • Rose Li & Associates
  • Chevy Chase, MD FULL_TIME
  • Rose Li and Associates, Inc. (RLA), a growing professional services firm based in Chevy Chase, MD, seeks a full-time Conference Coordinator. This role will support all facets of logistics planning for...
  • 13 Days Ago

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Conference coordinator
  • Aramark
  • Potomac, MD FULL_TIME
  • Job Description The Administrative Support Worker Lead is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administr...
  • 28 Days Ago

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Conference coordinator
  • American Society of Civil Engineers
  • Reston, VA FULL_TIME
  • The American Society of Civil Engineers (ASCE) is currently searching for meeting support professional to assist in the successful planning and execution of conferences and events for the Structural e...
  • 28 Days Ago

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IT Coordinator 24/25
  • BASIS ED
  • Washington, DC FULL_TIME
  • BASIS DC - Home of the Red Giants is currently seeking applicants for an IT Coordinator for the 2024/25 school year! Learn more about BASIS DC - https://enrollbasis.com/washington-dc/ Qualified candid...
  • 1 Month Ago

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Support Agreements/Conference Coordinator
  • Credence Management Solutions, LLC
  • Fort Belvoir, VA FULL_TIME
  • Overview Credence Management Solutions, LLC (Credence) is seeking a Support Agreements/Conference Coordinator in support of Army INSCOM G8 as the point of contact in the Comptroller’s office for agenc...
  • 20 Days Ago

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0 Conference Coordinator - Higher Ed. jobs found in Washington, DC area

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Conference Planner
  • BuildSubmarines.com
  • Reston, VA
  • Company Overview We are a world-class team of professionals who deliver next generation technology and products in robo...
  • 3/29/2024 12:00:00 AM

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Meetings Coordinator
  • American Fisheries Society Inc
  • Bethesda, MD
  • Job Description Job Description The American Fisheries Society (AFS), a nonprofit scientific professional organization, ...
  • 3/29/2024 12:00:00 AM

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Conference Planner
  • BuildSubmarines.com
  • Reston, VA
  • Company Overview We are a world-class team of professionals who deliver next generation technology and products in robo...
  • 3/28/2024 12:00:00 AM

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Meetings Coordinator
  • American Fisheries Society Inc
  • Bethesda, MD
  • Job Description Job Description The American Fisheries Society (AFS), a nonprofit scientific professional organization, ...
  • 3/28/2024 12:00:00 AM

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Conference Planner
  • QinetiQ US
  • Reston, VA
  • Company Overview We are a world-class team of professionals who deliver next generation technology and products in robot...
  • 3/28/2024 12:00:00 AM

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Sales Manager William F. Bolger Center Aramark
  • Iacconline
  • Potomac, MD
  • **Sales Manager - William F. Bolger Center** **Aramark** Potomac, MD **Job Description** **Overview** Aramark (NYSE: ARM...
  • 3/27/2024 12:00:00 AM

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Conference Planner
  • QinetiQ
  • Reston, VA
  • Company Overview We are a world-class team of professionals who deliver next generation technology and products in robot...
  • 3/25/2024 12:00:00 AM

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Conference Set Up Supervisor - Lockheed Martin Hotel & Conference Center
  • Aramark
  • Bethesda, MD
  • Job Description Job Summary: To lead and direct the Conference Aide staff in maintaining and exceeding the highest quali...
  • 2/6/2024 12:00:00 AM

Washington, D.C. is located in the mid-Atlantic region of the U.S. East Coast. Due to the District of Columbia retrocession, the city has a total area of 68.34 square miles (177.0 km2), of which 61.05 square miles (158.1 km2) is land and 7.29 square miles (18.9 km2) (10.67%) is water. The District is bordered by Montgomery County, Maryland to the northwest; Prince George's County, Maryland to the east; Arlington County, Virginia to the south; and Alexandria, Virginia to the west. The south bank of the Potomac River forms the District's border with Virginia and has two major tributaries: the An...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Conference Coordinator - Higher Ed. jobs
$55,442 to $71,211
Washington, District of Columbia area prices
were up 1.3% from a year ago