Conference Coordinator - Higher Ed. jobs in Maryland
Conference Coordinator - Higher Ed. coordinates conferences and workshops for the university/college. Responsible for most aspects of the conference/workshop programs including the program budget, selection and design, as well as the registration and payment processes. Being a Conference Coordinator - Higher Ed. reserves locations and arranges for any extra necessities including meals, lodging, or transportation. Requires a bachelor's degree in area of specialty. Additionally, Conference Coordinator - Higher Ed. typically reports to a supervisor or manager. To be a Conference Coordinator - Higher Ed. typically requires 2 to 4 years of related experience. Gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work. (Copyright 2024 Salary.com)
Recently Added Conference Coordinator - Higher Ed. jobs
Conference Coordinator
- Rose Li & Associates
-
Chevy Chase, MD
FULL_TIME
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Rose Li and Associates, Inc. (RLA), a growing professional services firm based in Chevy Chase, MD, seeks a full-time Conference Coordinator. This role will support all facets of logistics planning for virtual, hybrid, and in-person events of various sizes. The Conference Coordinator is responsible for executing events from conception through completion.
Duties and Responsibilities:- Host kickoff and recurring planning calls with clients to understand event requirements, strategize, offer guidance, and share project timelines to ensure successful execution of events.
- Prepare and disseminate RFPs to identify venues for sleeping rooms and function space; negotiate favorable contract terms; and submit venue contracts for execution.
- Coordinate and negotiate vendor agreements for event related services (audiovisual, food and beverage, materials, ancillary services, etc.).
- Draft travel logistics information and disseminate to attendees, speakers, and sponsored travelers.
- Make travel arrangements for sponsored attendees (air, ground, lodging, etc.).
- Process reimbursement and honoraria in accordance with client and/or corporate guidelines.
- Develop meeting websites, online registration, and virtual environments.
- Manage speaker communications, including logistics information, registration, and collection of bios and presentation materials.
- Develop and/or provide quality control of meeting materials (name badges, table tents, agenda, print collateral).
- Communicate with attendees including distribution of save the dates, invitations, logistics information, and post-event surveys.
- Track, monitor, and reconcile event expenses.
- Develop Run of Show for live-event support.
- Provide onsite support (venue and vendor liaison, registration, emergency preparedness, and ad hoc activities, as needed).
- Provide virtual event support (research platforms, provide attendee instructions, coordinate captioning and transcription, host dry runs, and manage attendee experience).
- May perform other job duties as assigned.
Required Qualifications (Experience, Knowledge, Skills, and Abilities):- Bachelor’s degree from an accredited university (or equivalent related experience).
- 3 years event planning experience for a professional organization (at least 2 years for Federal clients).
- Experience with event management platforms and registration software (Cvent, Gather, Zoom, MachForm, Jotform, Eventbrite, or similar).
- Strong organizational skills and ability to prioritize and complete multiple tasks simultaneously, on time, and with limited oversight.
- Meticulous attention to detail.
- Strong verbal and written communication skills.
- Strong critical thinking and problem-solving skills.
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Adobe.
- Ability to research, adapt, and implement new technologies quickly.
- Ability and willingness to work periodic weekends and early morning/late evenings to meet deadlines and provide onsite support.
- U.S. citizenship.
Preferred Skills and Experience:- CMP/CGMP certification
- Knowledge of Federal Travel Regulation and/or experience coordinating Federal travel
Work Location:
This hybrid position requires routine work out of RLA’s office in Chevy Chase, MD. Projects may require periodic onsite support at client events primarily in the DC metropolitan area, with events held occasionally across the United States.Compensation and Benefits:RLA offers competitive compensation, based on experience. Our benefits package includes paid time off, eleven federal holidays, subsidized health insurance, group dental and vision plans, short- and long-term disability, life insurance, 401(k) contributions and profit-sharing plan, and cash balance (defined benefit) retirement plan.About RLA:Since our inception in 2003, RLA has become a trusted partner to health- and research-focused agencies and organizations, helping to move science forward in service of humanity. We are a woman- and minority-owned small business specializing in science writing, research and analysis, conference services, and program management support. We are committed to creating an ecosystem where we can all do our best work and know that each one of our team members is a key part of our success. - 1 Month Ago
Hotel Conference Aide
- Maritime Conference Center (MITAGS)
-
Linthicum Heights, MD
FULL_TIME
- Job detailsSalary$33,509Job Type Full-timeHoursFull time (40 hours), potential for days, evenings, overnightHealth/Dental/VisionPosition with benefits including health care, dental and vision for empl...
- 3 Days Ago
Food Service Manager - Higher Ed - Coppin State University
- Thompson Hospitality
-
Baltimore, MD
FULL_TIME
- Who We Are: Thompson Hospitality is the nation’s largest minority-owned food and facilities management company. Our services include hospitality, full dining and quick service restaurants, campus dini...
- 10 Days Ago
Salon Coordinator
- Sport Clips - Coordinator - MD120
-
Eldersburg, MD
FULL_TIME
- Calling all future professionals! We are looking for cosmetology students! Learn the Salon Industry while you are in school. Sport Clips is seeking a dynamic and enthusiastic Salon Coordinator to join...
- Just Posted
Salon Coordinator
- Sport Clips - Coordinator - MD118
-
Middle River, MD
FULL_TIME
- Calling all future professionals! We are looking for cosmetology students! Learn the Salon Industry while you are in school. Sport Clips is seeking a dynamic and enthusiastic Salon Coordinator to join...
- 1 Month Ago
ED CARE COORDINATOR
- LifeBridge Health
-
Randallstown, MD
FULL_TIME
- Summary The Emergency Department Care Coordinator, in collaboration with the clinical team to include the medical provider, delivers navigation and coordination of services and interventions for ident...
- 22 Days Ago
Conference Coordinator - Higher Ed. jobs at Popular Companies
Conference Coordinator
- The Larko Group
-
New York, NY
- This pivotal role holds significant importance as you will serve as the frontline representative of the firm, shaping it...
- 4/25/2024 12:00:00 AM
Swim Meet Supervisor
- City of Boise
-
Boise, ID
- Swim Meet Supervisor Print (https://www.governmentjobs.com/careers/boiseid/jobs/newprint/4347357) Apply ? Swim Meet Supe...
- 4/25/2024 12:00:00 AM
Meeting/Conference Planner
- SaxmanOne ( A Cape Fox Company )
-
Chantilly, VA
- Cape Fox Shared Services and Saxman One is seeking a Meeting/Conference planner, ready and willing to grow within the co...
- 4/22/2024 12:00:00 AM
Senior Conference Planner, Logistics
- Gartner, Inc.
-
Irving, TX
- Role Purpose To support the Logistics team in the delivery of Gartner's must-attend global conference portfolio, in-pers...
- 4/22/2024 12:00:00 AM
Events and Conferences Coordinator
- Ohio Dominican University
-
Columbus, OH
- Purpose: Schedule, plan, and coordinate logistical support of high-profile ODU events as well as all outside organizatio...
- 4/22/2024 12:00:00 AM
Conference Event Coordinator
- The Phoenix Group
-
- Our client, a multinational law firm, is seeking a Conference Center Coordinator to support their team! Client Events & ...
- 4/21/2024 12:00:00 AM
Meeting/Conference Planner
- Saxmanone ( A Cape Fox Company )
-
Chantilly, VA
- Cape Fox Shared Services and Saxman One is seeking a Meeting/Conference planner, ready and willing to grow within the co...
- 4/21/2024 12:00:00 AM
CONFERENCE COORDINATOR
- Compass Group, North America
-
Armonk, NY
- Flik Hospitality Group Salary: $28.50 / hour What makes FLIK click What makes FLIK click? Our people. The decisions, act...
- 4/21/2024 12:00:00 AM
About Maryland
Maryland (US: /ˈmɛrələnd/ (listen) MERR-əl-ənd) is a state in the Mid-Atlantic region of the United States, bordering Virginia, West Virginia, and the District of Columbia to its south and west; Pennsylvania to its north; and Delaware to its east. The state's largest city is Baltimore, and its capital is Annapolis. Among its occasional nicknames are Old Line State, the Free State, and the Chesapeake Bay State. It is named after the English queen Henrietta Maria, known in England as Queen Mary.
Sixteen of Maryland's twenty-three counties border the tidal waters of the Chesapeake Bay estuary and...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Conference Coordinator - Higher Ed. jobs
$51,379 to $65,996