Compliance Coordinator jobs in Appleton, WI

COMPANY BACKGROUND:

Völker and our affiliated companies are expanding rapidly to support an unwavering commitment to making housing affordable nationwide. Our core focus is clear: bring high-quality, affordable housing to better places and better people. As a developer that is an owner-operator of its properties, we pride ourselves in providing the right solutions to Communities we serve and fostering long-term relationships with our partners.

POSITION SUMMARY:

The Compliance Manager is an integral member of the property operations team reporting to the Vice President of Property Management. The overall objective of this position is to ensure all compliance documentation for the portfolio properties is completed timely and accurately. They will need to exhibit a strong organizational and communication skills as they will be responsible for coordinating the completion of reports and responding to inquiries from state agencies, investors, partners, and other parties that monitor affordable and fair housing programs. Success in this position will ultimately be determined by maintain compliance requirements; however, this role will also help to establishing processes and procedures to improve reporting capabilities, participate in our onboarding and continuing education processes and promote open lines of communication with site staff, development professionals and leadership teams. While this role’s primary duties will relate to the portfolio properties that we manage, there will also be a level of interaction and involvement with the external agents responsible for managing other portfolio properties.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

Stay Updated on Compliance Requirements:

• Continuously maintain a comprehensive understanding of compliance requirements for various affordable housing programs, that would include tax credits, HOME, CDBG, HUD Section 8, Rural Development, and other pertinent local, state, and federal housing programs.
• Research, interpret and communicate ongoing program changes, regulatory updates, and other relevant developments.

Tenant Selection and Fair Housing:

• Assist in drafting Tenant Selection Plans for new developments being managed.
• Conduct annual reviews of current Tenant Selection Plans to identify necessary updates.
• Draft initial Affirmative Fair Housing Marketing Plans (AFHMPs) for new developments.
• Develop and maintain a review process for current AFHMPs.

Income and Rent Limit Management:

• Coordinate with the Regional property managers to oversee the rollout of annual income/rent limit changes.
• Manage the annual utility allowance analysis for properties utilizing an average UA.

Section 8 Contract Management:

• Oversee and manage the monthly Housing Assistance Payment (HAP) submission for properties with Section 8 contracts.

Personnel Management and Training:

• Coordinate compliance training for site and compliance personnel.
• Plan and monitor continuing education programs and requirements for management personnel.

Internal and External Audits:

• Coordinate with the Vice President of Property Management to conduct quarterly internal file audits.
• Oversee timely submission of reports to investors, owners, state, and federal monitoring agencies.
• Approve written responses to questions about these reports.
• Coordinate file audits by state and federal agencies, investors, owners, and their agents.
• Respond to any other audits and inquiries as necessary.

Reporting and Research:

• Agency, Owner and Investor annual reporting.
• Conduct necessary research to prepare responses to investor and agency inquiries.

Communication and Relationship Building:

• Develop and maintain open lines of communication with accounting, development, and property management personnel.
• Ensure prompt, effective, and efficient responses.
• Promote and maintain positive working relationships within corporate and regional teams, owners and/or agencies, and with current and potential residents.

MINIMUM SKILLS AND ABILITIES:

Computer Skills: Proficiency with Microsoft applications (Teams, OneDrive, OneNote, Outlook, Word, Excel, PowerPoint, etc.), Yardi suite, Adobe, and general comfort with web-based platforms preferred.

Other Skills: Professionalism, high ethical standards and professional integrity, outstanding organizational skills, strong attention to detail, strong interpersonal skills, ability to multi-task and meet deadlines under pressure, and the desire and ability to work in a fast-paced, team-oriented environment is required.

Travel: 0-25%, a valid driver’s license and proof of insurance is required

Accommodations: Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

PREFERRED QUALIFICATIONS:

Experience : At least 2-5 years of relevant work experience within a compliance function for a LIHTC property management or development organization.

Designations: HCCP, COS and/or Real Estate Licenses are a bonus, but not required.