Clinical Administrative Coordinator jobs in Torrance, CA

Clinical Administrative Coordinator is responsible for overseeing the daily operations of an assigned unit or clinic section within a hospital. Schedules employee shifts and ensures admitting and discharge functions are providing for optimal patient flow. Being a Clinical Administrative Coordinator ensures that hospital resources are being used in the most efficient manner. Assigns patients to appropriate health practitioners. Additionally, Clinical Administrative Coordinator may perform other administrative functions as necessary. May require a bachelor's degree in area of specialty. Typically reports to a supervisor or manager. To be a Clinical Administrative Coordinator typically requires 2 to 4 years of related experience. Gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work. (Copyright 2024 Salary.com)

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Clinical Administrative Coordinator
  • U.S.VETS
  • Long Beach, CA OTHER
  • Job Details

    Level:    Experienced
    Job Location:    USVETS Long Beach - Long Beach, CA
    Position Type:    Full Time
    Education Level:    4 Year Degree
    Salary Range:    $28.86 - $40.52 Hourly
    Job Shift:    Day
    Job Category:    Admin - Clerical

    Description

    The Clinical Administrative Coordinator (CAC) performs a large range of program and service-related administrative support to the Behavioral Health department at U.S.VETS. The CAC reports directly to the Director of Behavioral Health at the assigned U.S.VETS site and works closely with various staff members to ensure completion of the administrative portion of direct service work. The CAC is responsible for coordinating, facilitating and executing staff training to support service delivery and compliance with service documentation and performance; completing external funder reporting requirements and internal U.S.VETS reporting requirements; conducting frequent clinical audits on client charts; and providing support to the case management staff.

    FLSA Classification: Non-Exempt

    Responsibilities:

    • Creates annual training calendar for clinical and program staff according to the training requirements as determined by the National Clinical and Program team
    • Coordinates and executes staff training according to the annual training calendar and in collaboration with Human Resources to ensure each staff member completes a minimum requirement of 40 hours of training/year to include completing required training topics
    • Creates and tracks annual training hours for all staff
    • Ensures all conducted staff trainings include a competency-based assessment upon conclusion of the training to ensure training retention (e.g., Post-training test)
    • Creates annual funder report calendar with established deadlines and deliverables for each external and internal report required in collaboration with Operations Manager.
    • Connects with Program Coordinators and Team Leaders to monitor clinical and programmatic deliverables at least monthly for all internal and external requirements, reports areas of underperformance to management, and leads team on developing and following through on corrective actions.
    • Oversees and/or completes external & internal funding reports related to clinical and program deliverables, according to specific funder requirements, at least 7 days prior to the funder/internal deadline and submits to Director of Behavioral Health and Operations Manager for final review before submission.
    • Submits or ensures submission of all external clinical reports to the established funder point of contact on behalf of the organization and of all internal clinical reports to the agency point of contact by no later than the established deadline, preferably 3 days prior to the deadline.
    • Develops and maintains a system to ensure timely and accurate documentation in client files that meets required standards and that such documentation is complete and readily available for internal and external audits, medical billing support, accreditation surveys, etc.
    • Completes weekly file audit for each program for both data completion and content of documentation and works with case management staff to ensure file compliance
    • Conducts frequent clinical audits on client charts a minimum of 4x/year for active clients and within 7 days of the clients date of discharge to ensure clinical integrity
    • Works with case management team on correcting clinical audit deficiencies or discrepancies in a timely manner
    • Prepares the team for external audits conducted on-site by external funders and serves as the sites lead point of contact throughout the duration of the audit while ensuring collaboration with applicable departments to include Operations and Finance.
    • Ensures admission and discharge functions are conducted according to the organizations policy and to optimize process flow, efficiency, and the client experience
    • Updates weekly clinical meeting documents (e.g., CM-VT listing, Clinical Meeting Notes, etc.) and takes weekly meeting minutes for efficient tracking from week to week on clients clinical progress
    • Leads the process of obtaining CARF accreditation/re-accreditation for the site
    • Collaborates and shares best practices with counterparts at other U.S.VETS and provides additional support as requested
    • Staff who have a valid drivers license and meet company insurance requirements may be required to complete a provided driver training course and drive company vehicles for work-related activities to include client transportation
    • Performs other duties as assigned

    Qualifications


    Requirements:

    • Bachelors degree in social services or other related field required
    • Minimum of two (2) years of experience with coordination of clinical services and/or administrative oversight in a clinical setting
    • Excellent oral and written communication skills
    • Detail-oriented with strong organizational and time management skills
    • Professional manner and appearance
    • Ability to take general direction, work independently and within a team
    • Ability to work effectively with diverse group of clients, staff, and community members
    • Knowledge/experience working with veterans preferred
    • Proficiency in computer and information systems to include Microsoft Office (Outlook, Word, PowerPoint, Excel), Internet, and the ability to use client tracking databases and electronic case records.
  • 8 Days Ago

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Lab Coordinator / Medical Assistant
  • Irvine Clinical Research
  • Long Beach, CA FULL_TIME
  • Healthy Brain Clinic is hiring a Lab Coordinator / Medical Assistant in Long Beach, CA, in partnership with Irvine Clinical Research. Focused on clinical research studies, the Lab Coordinator / Medica...
  • Just Posted

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Administrative Coordinator
  • AMSURG, LLC
  • Torrance, CA FULL_TIME
  • South Bay Gastroenterology Medical Group is the oldest and most prestigious gastroenterology practice in the South Bay region of Los Angeles. Our teams of physicians are skilled at treating all aspect...
  • Just Posted

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Administrative Coordinator
  • Providence
  • Torrance, CA OTHER
  • DescriptionAdministrative Coordinator at St Joseph Home Health-AnaheimSchedule: FULL TIME, 5 DAYS PER WEEK, INCLUDES WEEKENDS, INCLUDES HOLIDAYS, PRIMARILY REMOTE WORKArea Coverage: ENTIRE STATE OF CA...
  • 2 Days Ago

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Regional Administrative Coordinator
  • FirstSteps for Kids, Inc.
  • Redondo, CA FULL_TIME
  • Impact The ideal FirstSteps Regional Administrative Coordinator (RAC) can be described as an amazing people-person who is always welcoming and knowledgeable and capable of connecting our team members,...
  • 5 Days Ago

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Radiologic Clinical Coordinator
  • National Polytechnic College
  • Lakewood, CA PART_TIME
  • Radiologic Clinical Coordinator DEFINITION OF POSITION; Responsible for clinical and didactic instruction and evaluation of students enrolled in the Radiologic Technology School in accordance with sta...
  • 18 Days Ago

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0 Clinical Administrative Coordinator jobs found in Torrance, CA area

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Project/Administrative Coordinator
  • Vaco
  • Irvine, CA
  • Vaco's client in Irvine is seeking an Administrative/Project Coordinator. This is a hybrid opportunity. If interested, a...
  • 3/28/2024 12:00:00 AM

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Research Administrative Coordinator - Health Services Research
  • Cedars-Sinai
  • Los Angeles, CA
  • **Job Description** **Cedars-Sinai is an international leader in biomedical research, we translate discoveries into succ...
  • 3/28/2024 12:00:00 AM

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Research Administrative Coordinator - Smidt Heart Institute - Cheng Lab
  • Cedars-Sinai
  • Los Angeles, CA
  • **Job Description** The Smidt Heart Institute reflects Cedars-Sinai's steadfast dedication to heart disease and research...
  • 3/28/2024 12:00:00 AM

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Administrative Coordinator
  • Revive Medical Supplies
  • Los Angeles, CA
  • Job Description Job Description Revivemedicalsupplies.com Revive Medical Supplies is a young company that is looking to ...
  • 3/27/2024 12:00:00 AM

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Dispatch Administrative Coordinator
  • MAI
  • Pico Rivera, CA
  • Job Description Job Description A Southern California based general engineering contractor with operations consisting of...
  • 3/27/2024 12:00:00 AM

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Administrative Coordinator
  • Pronoia Labs Llc
  • Anaheim, CA
  • Job Description Job Description We are seeking an Administrative Coordinator to join our team! You will perform clerical...
  • 3/25/2024 12:00:00 AM

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Administrative Coordinator
  • Century Group
  • Agoura Hills, CA
  • Job Description Job Description Our client is seeking an Administrative Coordinator to join their team. The ideal candid...
  • 3/25/2024 12:00:00 AM

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Administrative Coordinator
  • Chapman University
  • Orange, CA
  • Accreditation and Assessment Support Supports the Program Director in the general oversight for Accreditation and Assess...
  • 3/24/2024 12:00:00 AM

Torrance is a coastal community in southwestern Los Angeles County sharing the climate and geographical features common to the Greater Los Angeles area. Its boundaries are: Redondo Beach Boulevard and the cities of Lawndale and Gardena to the north; Western Avenue and the Harbor Gateway neighborhood of Los Angeles to the east; the Palos Verdes Hills with the cities of Lomita, Rolling Hills Estates and Palos Verdes Estates on the south; and the Pacific Ocean and city of Redondo Beach to the west. It is about 20 miles (32 km) southwest of Downtown Los Angeles. Torrance Beach lies between Redondo...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Clinical Administrative Coordinator jobs
$48,315 to $59,363
Torrance, California area prices
were up 3.2% from a year ago

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