Clinical Administrative Coordinator jobs in South Portland, ME

POSITION:           21^st CCLC Site Coordinator at John Fuller School 

QUALIFICATIONS:

• Associate’s degree from an accredited college or university 
• One or more years of experience working in a school or community-based out-of-school time organization
• Knowledge of afterschool programs, communities, positive youth development and effective management techniques
• Ability to communicate effectively to multiple audiences in person and remotely
• CPR and First Aid certifications
• TDP (Trained Diabetes Personnel) training and willingness to carry out TDP duties, as required
• Able to perform all tasks identified in this job description 
• Valid driver’s license
• Good physical condition with ability to lift 10 pounds

REPORTS TO:      21^st CCLC Project SUCCED Program Director

JOB GOAL:          To provide services and activities that help students improve in academics, attendance, behavior, social connections, promotion rates and graduation rates.

PERFORMANCE RESPONSIBILITIES:

Primary Responsibility 

The 21st CCLC Site Coordinator, under the supervision of the Program Director, manages all operations at one school-based center.  

General Responsibilities

1. Design and implement programs designed to increase student performance in core academic areas to prepare students for success on state achievement tests.
2. Coordinate all activities and meet all the needs of the program before, during and after school hours.
3. Coordinate with food services to provide daily snacks to students and ensure that accurate counts are given to avoid snack overage charges.
4. Be available during the school day to provide advocacy for students enrolled in the 21st CCLC program.
5. Attend team meetings and implement academic tutoring and homework time designed to support teachers and increase student academic scores.
6. Work with principal and school officials on recruitment efforts and activity planning to ensure alignment with the school day.
7. Meet the required state department of education performance measures for student enrollment and attendance.
8. Conduct the program needs assessment and develop the program service delivery plan.
9. Meet with students, teachers and parents as necessary to communicate student needs.
10. Facilitate strategies for student assessments, student interventions, and determine best course of action.
11. Administer student pre-session and post-session evaluations, as applicable and required by 21st CCLC grant requirements.
12. Gather student and program-level data (ensuring the safety and confidentiality of student information) to attendance, behavior, referrals, student program participation, staffing, partners, etc.
13. Ensure data are entered into the online tracking system within specified timelines throughout the grant period.
14. Attend required conferences and training sessions and facilitate training to staff.
15. Assist with instructing and supervising students.
16. Implement family education programs for families of afterschool students to meet state department of education performance indicators.
17.  Participate in and support community outreach by writing and publishing program updates via social media, news outlets and newsletters.
18. Recruit staff.
19. Cultivate relationships with community partners, and monitor partner participation in program.
20. Assist in budget preparation, budget monitoring, and purchasing of needed supplies and equipment.
21. Ensure that team members share the same vision and goals.
22. Assist in evaluating staff performance and make recommendations for hiring, discipline and termination.
23. Assist in providing resources and tools for all team members.
24. Maintain all site supplies.
25. Ensure that students are well-behaved and implement discipline policy when necessary.
26. Keep school staff informed about program.
27. Maintain the safety of site and students.
28. Perform routine first aid and seek assistance for serious illness/injury.
29. Perform routine diabetes management, as necessary.
30. Design, facilitate, and compile teacher, student, and parent surveys.
31. Assist in effectively managing site operations, including timely completion and submittal of reports.
32. Perform related duties as assigned.

Supervisory Responsibilities

Supervise and facilitate evaluation of before and after school staff.

TERMS OF EMPLOYMENT: One year with the option for renewal, contingent on funding

WORK YEAR: 15 hours per week, 190 days/year (38 weeks), optional 5 weeks during summer (25 days)

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Conway School Board’s policy on Evaluation of Professional Personnel.  The Program Director will be the evaluator.