Clinical Administrative Coordinator is responsible for overseeing the daily operations of an assigned unit or clinic section within a hospital. Schedules employee shifts and ensures admitting and discharge functions are providing for optimal patient flow. Being a Clinical Administrative Coordinator ensures that hospital resources are being used in the most efficient manner. Assigns patients to appropriate health practitioners. Additionally, Clinical Administrative Coordinator may perform other administrative functions as necessary. May require a bachelor's degree in area of specialty. Typically reports to a supervisor or manager. To be a Clinical Administrative Coordinator typically requires 2 to 4 years of related experience. Gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work. (Copyright 2024 Salary.com)
TITLE: ADMINISTRATIVE COORDINATOR
FLSA Status: Non-Exempt
Reports to: Operations Director
SUMMARY OF RESPONSIBILITIES: Responsible for the day-to-day office administration, including data processing, mailings, and reporting. Responsibilities require independent judgement and following the mission statement of the organization.
SPECIFIC RESPONSIBILITIES:
· Seeks ways for the United Way office to operate more efficiently, including task analysis and updates to procedural manuals.
· Perform varied clerical and computer duties; draft routine and special mailings and meeting notices; mail merges; prepare meeting minutes.
· Oversee the operation of the United Way fund-raising software. Process and maintain pledge receivables; prepare billings as required; respond to inquiries from donors and accountant; contact businesses and individuals. Run monthly reports for accountant. Reconcile campaign reports. Enter pledges, payments, designations, and leadership giving levels.
· Provide campaign reports for all campaign volunteers before, during, and after campaign. Prepare campaign status reports prior to each campaign meeting.
· Responsible for administrative duties related to recognition programs, including database maintenance, merging of letters, ordering awards and scheduling deliveries.
· Oversee the monthly activity of the various banking accounts of United Way, including general checking, savings, and CD’s. Reconcile accounts at month end and provide reports to outsourced accounting firm.
· Assist the auditors with our annual audit preparing requested reports, retrieving documentation, tracking and providing in-kind donations, volunteer hours, receipts, etc.
· Complete various United Way Worldwide campaign surveys and requirements.
· Prepare campaign materials for all divisions and campaign history reports; assemble materials to be distributed to donors.
· Facilitate the annual program investment process: prepare funding application documents; schedule Community Impact Committee meetings; notify agencies and public of RFP timeline and financial awards; administer and monitor quarterly reporting system.
· Handle scheduling and coordinating details for various committee meetings and events.
· Prepare and upload accounts payables for accountant weekly.
· Maintain orderly physical presentation and cleanliness of office, organized files, inventory of supplies, and donations.
· Supervise volunteer clerical staff.
· Assist with the planning and preparation of events.
· Assist with other duties as assigned by the Operations Director.
ACCOUNTABILITY: Reports to the Operations Director.
SUPERVISORY: Supervises Volunteer Clerical Staff
CLASSIFICATION: Full time Non-exempt
MINIMUM QUALIFICATIONS: A two-year accounting or finance degree and/or business administration, extensive computer experience and knowledge, and one or more years of experience in a data entry, finance or accounting related position. Ability to work effectively with a variety of people.
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
Schedule:
People with a criminal record are encouraged to apply
Work Location: In person
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