Clinical Administrative Coordinator jobs in Illinois

Grade: HB24

Position Summary

The Department of Physical Therapy at Rosalind Franklin University of Medicine and Science invites applications for a full time Clinical Education Administrative Coordinator. The Clinical Education Administrative Coordinator will work with the Directors of Clinical Education to coordinate review of affiliation agreements, manage the Clinical Education databases; assist with the tracking and analysis of clinical education assessment data; support student research through documentation management; and support the program director and administrator program coordinator of the Department of Physical Therapy.

Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short-term and long-term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes an 8% employer contribution after two years of service. RFUMS is committed to employee well-being and work-life balance. Full-time staff members are eligible for three weeks of vacation, 15 sick days, and 13 holidays plus two floating holidays. That is a minimum of 30 paid days off each year!

Who We Are

Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness. The university embodies the spirit of inquiry and excellence modeled by its namesake Dr. Rosalind Franklin, whose Photo 51 was crucial to solving the structure of DNA. 

Today, the university’s 6 colleges continue Dr Franklin’s legacy through rigorous academics, pioneering research, and innovative community service. Our unique interprofessional education model allows students to learn from and with each other in a variety of settings, including our simulation labs, the student-led Interprofessional Community Clinic, and through partnerships with area hospitals and clinics. RFU is a national leader in interprofessional research and practices, and is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance.  

Essential Duties & Responsibilities

• Assist clinical education faculty in coordinating clinical placements: Facilitate the placement of physical therapy students in clinical sites by communicating with site coordinators, overseeing documentation requirements including affiliation agreements and Certificates of Insurance, and maintaining accurate placement records.
• Maintain Databases and Records: Maintain databases of clinical sites, preceptors, student placements, and clinical performance assessment data. Ensure all records are up-to-date and accurate, including student evaluations and clinical hours.
• Policy Compliance: Ensure compliance with program policies, accreditation standards, and regulatory requirements related to clinical education including site affiliation agreements. Stay updated on relevant policies and communicate changes to stakeholders as necessary.
• Collaborate with faculty, staff, and external partners to support the goals of the clinical education department and the overall DPT program. Participate in departmental meetings and initiatives as required.
• Assist in organizing and coordinating events related to clinical education such as workshops and clinical educator training sessions. Coordinate logistics, handle registrations, and provide on-site support as required.
• Communications: Respond promptly to emails, phone calls, and other communications from students, faculty, clinical sites, and external stakeholders.

Conditions of Employment

• Must achieve satisfactory results from a background check.
• Compliance with the current COVID19 vaccination policy.

Required Education & Experience

• High school diploma/GED
• 2-3 years of prior experience in administrative support roles, preferably in an academic or healthcare setting.

Required Knowledge, Skills, & Abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management software.
• Excellent communication skills, both verbal and written.
• Strong organizational skills with the ability to multitask and prioritize workload effectively.
• Attention to detail and a high level of accuracy in all work.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Adaptability and willingness to learn new tasks and technologies with a demonstrated commitment to continuous learning and professional development

Preferred Qualifications

• Bachelor's degree or equivalent experience
• Knowledge of physical therapy or healthcare education systems
• Prior experience working with database management systems, especially those used in academic or healthcare settings
• Experience in project management or coordinating complex tasks/projects

Typical Physical Demands & Working Conditions

• Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.

EOE, Including Disability / Vets