Clinical Administrative Coordinator jobs in Auburn, AL

Clinical Administrative Coordinator is responsible for overseeing the daily operations of an assigned unit or clinic section within a hospital. Schedules employee shifts and ensures admitting and discharge functions are providing for optimal patient flow. Being a Clinical Administrative Coordinator ensures that hospital resources are being used in the most efficient manner. Assigns patients to appropriate health practitioners. Additionally, Clinical Administrative Coordinator may perform other administrative functions as necessary. May require a bachelor's degree in area of specialty. Typically reports to a supervisor or manager. To be a Clinical Administrative Coordinator typically requires 2 to 4 years of related experience. Gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work. (Copyright 2024 Salary.com)

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Administrative Assistant for Clinical Affairs
  • VCOM
  • Auburn, AL FULL_TIME
  • Job Title: Administrative Assistant for Clinical Affairs

    Department: Clinical Affairs Date: January 1, 2024

    FLSA: Non-Exempt Work Location: Auburn Campus

    Employee Category: Classified Staff Work Schedule: M-F, 8:00am – 5:00pm

    Reports to: Associate Dean for Percent Employment: 100%
    Clinical Affairs

    Direct Reports: N/A


    I. Job Summary: The Administrative Assistant for the Department of Clinical Affairs will
    serve as an initial contact person for the Clinical Affairs Department of the VCOM
    Auburn Campus and the public, professionals, and students at the College.

    The position requires the provision of high-quality executive support and includes:

    1. Excellent computer skills in Word, PowerPoint, Outlook, Excel, and other programs
    and the ability to learn new computer programs in a short period of time. As the position
    requires some data analysis, full use of Excel is essential and the ability to learn some
    features of Microsoft Access is also required.

    2. Excellent organizational skills and the ability to multitask and work in a busy
    environment. The ability to “turn around” correspondence, meeting minutes, and other
    documents in short amount of time is required.

    3. The position also requires a positive attitude in meeting with students and the public,
    sound judgment in dealing with student and administrative issues, a high level of
    accuracy and accountability, a high level of confidentiality, and a good sense of
    discretion.

    4. Other duties related to general support of the department, including, but not limited
    to answering telephones and maintaining telephone and email logs, routing inquiries,
    assisting students and serving as a liaison between them and the Clinical Affairs staff and
    the Deans, maintaining administrative schedules, scheduling meetings, recording meeting
    minutes, making travel arrangements, organizing files, managing databases, preparing
    reports and official letters, and assisting in the organization of a wide variety of business
    and social functions, both on and off-campus. The administrative assistant will also
    collaborate in the preparation of a wide variety of documents including presentations,
    correspondence, grants submissions, white papers, and other college materials.


    II. Job Duties:

    a. Serve as the receptionist for the division with attention to answering phones, relaying
    messages to the appropriate parties in a timely manner and overseeing /welcoming
    the visitors in the waiting area.

    b. Perform general office and administrative support duties including scan, copy, and
    fax documents; prepare, edit, and proofread documents; send meeting

    announcements and reminders; order office supplies for clinical faculty and staff per
    request; and schedule appointments for the department.

    c. Utilize Microsoft Word, Excel, PowerPoint, Outlook, and the Internet proficiently
    for creating documents, reports, surveys, databases, and sign-up systems to schedule
    appointments for large groups. Proficiency in this area is a must.

    d. Create, access and merge databases efficiently and accurately to provide information
    as required to support the department and college.

    e. Assist with travel arrangements and conference registrations. Make hotel and flight
    reservations as needed; obtain directions; create event folders with hotel and flight
    confirmations, directions, agenda, etc.

    f. Assist with the monthly Clinical Chairs Meetings: schedule meetings, secure their
    location, attend meetings, and take minutes and write summaries. Address issues or
    projects assigned during meetings. Take minutes for the bi-weekly Clinical Affairs
    Staff meetings and write summary. Submit all meeting minutes to the Associate Dean
    for Clinical Affairs within five working days of the meetings for revisions as
    necessary. Ensure all minutes from the Chairs are distributed to the Chairs prior to
    the subsequent meeting for their review. Ensure minutes are available for final
    approval at the subsequent chair meeting and maintain copies of these finalized
    minutes electronically on the shared drive.

    g. Assist with the scheduled Clinical Department Meetings: schedule meetings, attend
    meetings and take minutes and write summaries. Address issues or projects assigned
    during meetings.

    h. Serve in the process of Clinical Faculty Appointments: Schedule, organize, and
    attend APT meetings, take minutes, and prepare reports. Assist the Associate Deans
    and the technical coordinator with obtaining required materials for credentialing
    from potential faculty appointees, and the collection and processing of faculty
    applications. **As needed**

    i. Prepare all correspondence by the Associate Deans including but not limited to
    correspondence with students, faculty, site personnel, DSME and DMEs, hospitals,
    and the public.

    j. Coordinate Hospital Day with Clinical Affairs Staff: This includes participating in
    developing the event’s schedule and layout of flyers, update participant mailing list;
    choose and order gifts for vendors. The coordinator is responsible for obtaining bids
    for printing flyers and processing them for bulk mailing if needed, sending the
    “Hospital Day save-the-date” notice, developing the flyer; and registration form to
    be posted on VCOM and affiliated websites; distributing emails containing the links
    for information about the event and registration to possible attendees from the
    database of previous vendors. This also includes negotiating hotel rates and securing
    blocks of rooms for participants. Planning, securing bids, and ordering food and

    beverages as well as coordinating videos is a part of the event. Assuring students are
    invited and engaged in the event. Assist with the set-up, sign-in registration,
    distribution of gifts, and clean-up. Email thank you message to participants along
    with a follow-up survey to request their feedback.

    k. Coordinate and assist with additional clinical events including clinical site award
    dinners, on campus departmental and faculty meetings, site coordinator training
    events, DSME and DME events.

    l. Prepare required monthly business financial reports including credit card reports.
    Obtain approval and maintain records for invoices and leave requests. Enter
    approved leave requests received for clinical faculty and staff on shared electronic
    folder.

    m. Scan altered degree plans of study (ADPOS) and send original immediately to the
    Financial Aid office then to individual students via e-mail for their signatures. Send
    signed plan to the Dean for approval. Make copies of approved plans and distribute
    to the Dean, Associate Deans, Financial Aid Director, Registrar and Director of
    Clinical Rotations. Maintain hard copies and electronic copies of documents.

    n. Assure records retention for documents for the department based on established
    policy.

    o. Perform other duties as assigned by the Clinical Affairs staff and Associate Dean of
    Clinical Affairs.


    III. Required Qualifications: Bachelor’s Degree from Accredited Institution and

    experience including:

    Advanced understanding of the entire Microsoft Suite; the ability to produce and
    manipulate reports, manage large databases; and largely the ability to quickly respond to
    ad hoc, short notice requests by Administration.

    This position will also require strong communication and organizational skills, and the
    ability to work cooperatively in a fast-paced office environment. This position will
    demand that the individual be self-motivated and detail oriented, with the ability to work
    proactively with minimal supervision.


    Other skills important to this position:
    Excellent interpersonal and communications skills
    Ability to create high quality, professional written documentation, and correspondence
    Excellent organizational and time management skills – ability to multi-task and complete
    work in required timelines
    Strong team player
    Commitment to company values

    Successful candidate will be subject to a criminal history background check.


    Regular, reliable, or predictable attendance is an essential function of the job.


    Preferences are given to candidates who have the following skills or attributes:

    • Advanced organizational skills and project management experience
    • Executive administrative assistant experience
    • Advanced training in Microsoft Suite including Microsoft Certification

    IV. Working Conditions and Efforts: The physical demands and work environment
    characteristics described here are representative of those that must be met by an
    employee to successfully perform the essential functions of this job. Reasonable
    accommodations may be made to enable individuals with disabilities to perform the
    essential functions. The position requires a rapid pace, some days with long hours to
    meet expectations, long distance driving to rural sites, and the ability to organize,
    interpret, and utilize a large volume of information.


    Physical demands: While performing the duties of this job, the employee is required to
    ambulate (may be with use of assisted devices); sit, stand (or accommodate for standing);
    use hands and vision for teaching; use office equipment such as computers; speak to
    large and small groups of individuals for teaching; perform moderate telephone and
    poly-com communication/usage; occasionally be required to lift and/or move up to 50
    pounds; drive distances up to five hours or to fly on occasion to other campuses or
    meetings.

    Work environment: Office environment. Outside travel required 0% to 5% of time. The
    noise level in the work environment is usually minimal, however the reception area with
    frequent visitors, phone calls and discussions may be distracting.

    This position is classified as a non-exempt position because it does not require
    that the candidate/employee exercise independent judgement and discretion
    regarding matters of significance.

    Employment with VCOM is “at-will”. This means employment is for an

    indefinite period and it is subject to termination by the employee or by VCOM,

    with or without cause, with or without notice, and at any time. Nothing in this

    position description or any other policy of VCOM shall be interpreted to conflict

    with or to eliminate or modify in any way, the “at-will” employment status of

    VCOM employees.

    V. VCOM Core Values: The employee is expected to adhere to all VCOM policies. As
    the environment is a professional college, VCOM faculty / staff are expected to dress
    and behave in a professional manner at work. VCOM faculty / staff are expected as
    VCOM employees, to be a person who obeys all laws and professional expectations of
    an upstanding citizen of the community. VCOM expects all employees to maintain a
    positive attitude in all working relationships with all VCOM departments, employees,

    medical students, prospective medical students, interns, and residents and to treat all
    other engaged in the duties of the employment, with mutual respect.

  • 10 Days Ago

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Center Administrative Coordinator
  • Proud Moments
  • Columbus, GA FULL_TIME
  • Overview Proud Moments ABA is a national behavioral health organization, providing the gold standard of Applied Behavior Analysis (ABA) services for children on the autism spectrum from birth to age 2...
  • 15 Days Ago

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LPN Clinical Coordinator
  • Kindred Healthcare Inc.
  • Columbus, GA OTHER
  • At St. Francis-Emory Healthcare, we recognize that our patients deserve qualified, engaged, and competent healthcare professionals. And we know that our healthcare professionals deserve a working envi...
  • 8 Days Ago

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LPN Clinical Coordinator
  • St. Francis-Emory Healthcare
  • Columbus, GA OTHER
  • DescriptionAt St. Francis-Emory Healthcare, we recognize that our patients deserve qualified, engaged, and competent healthcare professionals. And we know that our healthcare professionals deserve a w...
  • 9 Days Ago

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Clinical Coordinator-ED (Nights)
  • St. Francis-Emory Healthcare
  • Columbus, GA OTHER
  • DescriptionAt. St. Francis-Emory Healthcare, we recognize that our patients deserve qualified, engaged, and competent healthcare professionals. And we know that our employees deserve a working environ...
  • 1 Month Ago

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RN- Clinical Coordinator (Labor & Delivery)
  • Kindred Healthcare Inc.
  • Columbus, GA OTHER
  • At. St. Francis-Emory Healthcare, we recognize that our patients deserve qualified, engaged, and competent nurses. And we know that our nurses deserve a working environment that is safe, leaders who a...
  • 1 Day Ago

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0 Clinical Administrative Coordinator jobs found in Auburn, AL area

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LPN Licensed Practical Nurse Full-Time Evening Shift -Elmore County
  • QCHC Inc
  • Wetumpka, AL
  • LPN Licensed Practical Nurse Full-Time Evening Shift -Elmore County EOE Statement We are an equal employment opportunity...
  • 3/29/2024 12:00:00 AM

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Administrator (Physics Instructional Equipment and Labs)
  • Auburn
  • Auburn, AL
  • Position Details Position Information Requisition Number S3451P Home Org Name Physics Division Name College of Sciences ...
  • 3/27/2024 12:00:00 AM

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Visitor Services Associate
  • Auburn
  • Auburn, AL
  • Position Details Position Information Requisition Number S3270P Home Org Name JCSM Operations Budget Division Name Admin...
  • 3/27/2024 12:00:00 AM

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Resident Care Coordinator
  • Brookside Glen
  • Columbus, GA
  • Our number one priority is our Residents. We welcome you to join our team and find your place here as we have many oppor...
  • 3/26/2024 12:00:00 AM

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Administrative Associate
  • Auburn University at Montgomery
  • Auburn, AL
  • Position Information Vacancy Number: S-01129 Position Title: Administrative Associate Classification Title: Administrati...
  • 3/26/2024 12:00:00 AM

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Outreach Programs Administrator I/II/III
  • Auburn University
  • Auburn, AL
  • Position Details Position Information Requisition Number S3398P Home Org Name Engineering Administration Division Name S...
  • 3/25/2024 12:00:00 AM

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Facilities Project Manager/Trainer
  • Eco-Alpha Environmental & Engineering Services, Inc
  • Tuskegee, AL
  • Job Description Job Description JOB SUMMARY: This category covers all aspects of facility management, master planning, r...
  • 3/25/2024 12:00:00 AM

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Entry Level - Data Entry Assistant (100% Work From Home)>
  • X-brain Info Tech
  • Auburn, AL
  • [Administrative Assistant / Remote] - Anywhere in U.S. / Competitive Pay / Both PT & FT Available - As a Data Entry Assi...
  • 3/25/2024 12:00:00 AM

The city of Auburn lies in western Lee County and is bordered by the city of Opelika to the northeast and by Chambers County to the north. The city stretches south to the Macon County line in the southwest. Auburn sits on the Fall Line at the juncture of the piedmont plateau and the coastal plain. Portions of Auburn also include the southernmost exposure of rocks indicating the Appalachian orogeny—as such, the last foothill of the Appalachian Mountains lies in Chewacla State Park in southern Auburn. As a result of these three varied physical environments, Auburn has an extremely diverse geolog...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Clinical Administrative Coordinator jobs
$39,105 to $48,047
Auburn, Alabama area prices
were up 1.5% from a year ago

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