Clerical Supervisor jobs in Texas

Clerical Supervisor coordinates all clerical functions for various departments to improve efficiency and effectiveness of assigned operations. Oversees numerous office functions, including but not limited to clerical work, word processing, data maintenance, report filing, and telecommunications response. Being a Clerical Supervisor ensures compliance with established corporate standards. May require a bachelor's degree. Additionally, Clerical Supervisor typically reports to a manager or head of a unit/department. Working team member that may validate or coordinate the work of others on a support team. Suggests improvements to process, is a knowledge resource for other team members. Has no authority for staff actions. Generally has a minimum of 2 years experience as an individual contributor. Thorough knowledge of the team processes. (Copyright 2024 Salary.com)

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Mansion Front Desk Supervisor
  • Front Desk Supervisor
  • Dallas, TX FULL_TIME
  • Job summary -
    • Responsible for supervision of all aspects of the Front Desk functions, in accordance with hotel standards. Directs, implements, and maintains a service and management philosophy which serves as a guide to respective staff.

    Essential Duties and Responsibilities – (Key Activities)
    The following are specific responsibilities and contributions critical to the successful performance of the position:
    • Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.
    • Ensure that standards are maintained at a superior level on a daily basis.
    • Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
    • Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
    • Anticipate guests’ needs, respond promptly, and acknowledge all guests, however busy and at whatever time of day.
    • Maintain positive guest relations at all times.
    • Resolve guest complaints, ensuring guest satisfaction.
    • Monitor and maintain cleanliness, sanitation, and organization of assigned work areas.
    • Maintain complete knowledge at all times of:
    • All hotel features/services, hours of operation.
    • All room types, numbers, layout, decor, appointments, and location.
    • All room rates, special packages, and promotions.
    • Daily house counts and expected arrivals/departures/ VIPs.
    • Room availability status for any given day.
    • Scheduled in-house group activities, locations, and times.
    • All hotel and departmental policies and procedures.
    • Access all functions of the computer system.
    • Answer department telephone within 3 rings, using correct greeting and telephone etiquette.
    • Establish par levels for supplies and equipment. Complete requisitions to replenish shortages or additional items needed for the anticipated business.
    • Ensure that current information on rates, packages and promotions are available at the Front Desk and that all staff is knowledgeable on such.
    • Review the daily business levels, anticipate critical situations, and plan effective solutions to best expedite these situations.
    • Prepare and adjust weekly work schedules in accordance with staffing guidelines and labor forecasts.
    • Ensure that staff report to work as scheduled. Document any late or absent employees.
    • Coordinate breaks for staff.
    • Assign work duties to staff.
    • Conduct pre-shift meeting with staff and review all information pertinent to the day's business.
    • Inspect grooming and attire of staff; rectify any deficiencies.
    • Inspect, plan, and ensure that all materials and equipment are in complete readiness for service; rectify deficiencies with respective personnel.
    • Constantly monitor staff performance in all phases of service and job functions. rectify any deficiencies with respective personnel to include Front Desk staff, Bell/Door staff, PBX staff and Concierge staff.
    • Monitor the hotel front entrance and resolve any congested situations.
    • Monitor the check-in/check-out process; anticipate critical situations and assist wherever necessary to help alleviate the pressure and to process the guest expediently.
    • Monitor communication logs and ensure that guest requests are followed up within minutes.
    • Monitor safe deposits boxes procedures; audit accuracy of cards with proper signatures and ensure availability of keys.
    • Monitor guest mail and ensure that it is processed according to procedures.
    • Monitor and ensure that express checkouts are processed through the system.
    • Monitor the staffs' interaction with guests, ensuring prompt and courteous service; resolve discrepancies with respective personnel.
    • Assist staff with their job functions to ensure optimum service to guests.
    • Observe guest reactions and confer frequently with staff to ensure guest satisfaction.
    • Adhere to hotel requirements for guest/employee accidents or injuries and in emergency situations.
    • Ensure security of guestroom access.
    • Monitor and ensure that all cashiering procedures comply with Accounting policies and standards:
    • Contracted banks
    • Shortages/overages
    • Late charges
    • Petty cash/paid outs
    • Adjustments
    • Posting charges
    • Making change for guests
    • Cashing personal/travelers checks
    • Payment methods/processing
    • Settling accounts
    • Closing reports
    • Cashier reports
    • Balancing receipts
    • Dropping receipts
    • Securing banks
    • Review previous night's no-shows, verify, and ensure billing of such.
    • Assist Accounting in researching all disputed charges and contact guests where required to explain disputes regarding Front Desk procedures.
    • Assist staff with expediting problem payments.
    • Anticipate sold-out situations and know how many rooms are overbooked. Handle overbooked or “walked” guests.
    This list of essential functions is not exhaustive and may be supplemented, as necessary.

    Other Standard Responsibilities -
    Experience -
    • Minimum one year experience as a Front Desk Agent, preferably in a luxury or ultra-luxury hotel

    General Skills -
    • Must be able to perform job functions with attention to detail, speed, and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data.
     Technical Skills -
    • Ability to communicate (verbal and written) in English with co-workers, guests, and management.
    • Working knowledge of MS Word, Excel
    • Knowledge of PMS and hotel point of sales systems.
    • Ability to stand for prolonged periods of time.

    Education or Certification -
    • High school diploma

    Language -
    • Required to speak, read, and write English, with fluency in other languages preferred.
    Physical Requirements -
    • Must be able to endure various physical movements throughout the work areas, reach up and down, remain stationary at times throughout work periods, lift up to 20 pounds, and satisfactorily communicate with guests and co-workers to their understanding.

    Others –
    • While this job description is intended to be an accurate reflection of the duties involved in this position, the company reserves the right to add, remove or alter duties when business need dictates.

  • 1 Day Ago

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Paralegal - Now Hiring
  • San Antonio Clerical
  • Austin, TX FULL_TIME
  • Job DescriptionJob Summary:Legal Assistant Reporting directly to law Partner(s), the Legal Assistant provides executive support in a one-onone working relationship. The Legal Assistant serves as the p...
  • 2 Days Ago

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Clerical
  • FMB Energy Services Inc.
  • Carrizo Springs, TX FULL_TIME
  • Our mission is to earn the reputation as a service provider and manufacturer in the oil and gas industry as the leader in; Quality Service, Consistent delivery on commitments at a fair price, always c...
  • 24 Days Ago

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Clerical
  • City of Tomball
  • Tomball, TX FULL_TIME
  • The City of Tomball is accepting applications for the position of Part time Summer Clerical Aide. There are openings in several departments. These positions provide assistance by performing a variety ...
  • 3 Days Ago

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Clerical
  • PDQ STAFFING
  • Grand Prairie, TX FULL_TIME
  • As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet ...
  • 10 Days Ago

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Clerical
  • Catholic Diocese Of Fort Worth
  • Arlington, TX FULL_TIME
  • Job Description Job Description Position : Receptionist Date Revised : August 9, 2023 Reports to : Business Manager Location : St. Matthew Catholic Church General Position Summary : The Receptionist w...
  • 1 Month Ago

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Administrative Coordinator
  • Dental Laboratory
  • Sarasota, FL
  • Job Description Job Description The Administrative Coordinator is there to facilitate smooth protocols within our dental...
  • 3/29/2024 12:00:00 AM

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Administrative Coordinator
  • Bethany Christian Services
  • Lincoln, RI
  • Bethany is changing the world through family. We began our work by serving one child more than 75 years ago. Today, Beth...
  • 3/29/2024 12:00:00 AM

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Administrative Coordinator
  • Evonik Industries
  • Wichita, KS
  • What we offer You will work on exciting and challenging topics together with a team in an ultra-modern, innovative and c...
  • 3/29/2024 12:00:00 AM

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Administrative Coordinator
  • RHA Health Services
  • Taylorsville, NC
  • We are hiring for: Administrative Coordinator Type: Regular If you are a positive and personable individual looking for ...
  • 3/29/2024 12:00:00 AM

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Administrative Coordinator
  • Randstad USA
  • Philadelphia, PA
  • Explore an exciting journey with a distinguished academic institution and top-tier healthcare provider, offering you the...
  • 3/28/2024 12:00:00 AM

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Administrative Coordinator
  • Buro Happold
  • Chicago, IL
  • An opportunity has arisen for an outstanding Administrative Coordinator to provide complete administrative support to a ...
  • 3/28/2024 12:00:00 AM

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Administrative Coordinator
  • Bath Fitter
  • South Burlington, VT
  • Bath Fitter is the first choice, industry leader in bathroom renovations, and has been manufacturing and installing prem...
  • 3/28/2024 12:00:00 AM

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CLERICAL SUPERVISOR
  • City of New York
  • New York, NY
  • Job Description YOU MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE OR PERMANENT IN A CO...
  • 3/27/2024 12:00:00 AM

Texas (/ˈtɛksəs/, locally /ˈtɛksɪz/; Spanish: Texas or Tejas Spanish pronunciation: [ˈtexas] (listen)) is the second largest state in the United States by both area and population. Geographically located in the South Central region of the country, Texas shares borders with the U.S. states of Louisiana to the east, Arkansas to the northeast, Oklahoma to the north, New Mexico to the west, and the Mexican states of Chihuahua, Coahuila, Nuevo León, and Tamaulipas to the southwest, while the Gulf of Mexico is to the southeast. Houston is the most populous city in Texas and the fourth largest in the...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Clerical Supervisor jobs
$42,925 to $58,146

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