Chief of Staff plans and directs all administrative, financial, and operational activities for the organization's President, CEO or other executive. Organizes and prioritizes critical issues and required information for the executive to facilitate efficient decision making. Being a Chief of Staff acts as a point of contact or gatekeeper between top management and other stakeholders. Provides oversight and guidance to projects of high importance. Additionally, Chief of Staff may act as an advisor to the chief executive. May be responsible for the management of executive support staff. Requires a bachelor's degree. Typically reports to CEO or executive. The Chief of Staff manages a departmental function within a broader corporate function. Develops major goals to support broad functional objectives. Approves policies developed within various sub-functions and departments. Comprehensive knowledge of the overall departmental function. To be a Chief of Staff typically requires 8+ years of managerial experience. (Copyright 2024 Salary.com)
Chief of Staff serves overall as a high-level trusted advisor, supporter and deputy to the President/Vice Chancellor for Research and Innovation (VCRI).
The institution has strong commitment to diversity, equity, and inclusive excellence, and Chief of Staff will collaborate with the President to further this commitment in all activities of the University.
Chief of Staff collaborates with the President to execute and advance the President’s vision and strategic priorities. The Chief of Staff engages with internal and external constituencies to represent the President and to and to collect input and information, serves on committees, and participates in meetings as assigned. Chief of Staff serves as liaison for the President/VCRI with the Chancellor, other Vice Chancellors, the University of Maine System Office, and the UMS Board of Trustees; the University of Maine and University of Maine at Machias Boards of Visitors (BOV); leaders of federal and state government; federal and state legislators; business leaders; and internal and external constituencies, where appropriate. Chief of Staff also represents the President as needed at the state, regional,
national and international levels, depending on the President’s roles and responsibilities in organizations beyond the University.
At the request of the President/VCRI, Chief of Staff provides advice and counsel in institutional policy development; University and System communication; administration; shared governance; faculty, staff, and student welfare; and research and economic development to further the mission and success of the University in its role as a land, sea, and space grant, R1 and D1 institution. The incumbent will have strategic leadership engagement in such President’s Office areas as office management, budget oversight, personnel, and planning.
Chief of Staff serves as a key member of the President’s Cabinet and, in consultation with the President, sets agendas and facilitates the activities of this group. Chief of Staff also assists with the management of other senior personnel who report directly to the President.
Chief of Staff assists in the development and implementation of the communication strategy for the President/VCRI, for both internal and external constituencies. That communication strategy reflects the Strategic Vision and Values framework; the University’s core value of diversity, equity, and inclusive excellence; and other major University and System initiatives, such as unified accreditation and UMS TRANSFORMS. Chief of Staff provides assistance and outreach to key stakeholders, including faculty, staff, students, alumni, donors, members of the community, and state and federal officials and staff. The incumbent anticipates and manages priorities for the President/VCRI, attends events with the President/VCRI, and may be involved in supporting university-wide events. Chief of Staff acts as the point person on behalf of the President for crisis management. On behalf of the President, Chief of Staff will take on specific responsibilities related to current and future institutional initiatives, including presidential committees and commissions. Chief of Staff helps to facilitate the relationship and operating model with UMaine’s regional campus, the University of Maine at Machias, and provides support as needed to the President’s role as Vice Chancellor for Research and Innovation.
Complete Job Description
The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.
The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.
UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Learn more about what the Bangor region has to offer here.
Required Knowledge and Skills:
Preferred:
1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae
3.) contact information for three professional references
You will also need to submit the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.
Search Timeline is as follows:
To receive full consideration, applications must be received by: April 1, 2024
Screening interviews to begin no earlier than: April 1, 2024
On-site interviews to begin no earlier than: April 15, 2024
Tentative start date: May 6, 2024
The successful applicant is subject to appropriate background screening.
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).