Cash Management Service Representative jobs in Maine

Department of Administrative and Financial Services (DAFS)

Accounting Technician

Opening Date:  April 16, 2024

Closing Date: April 29, 2024

Job Class Code: 0328
Grade:  16 (Pro/Tech)   
Salary: $17.17/hour – $22.66/hour

Position Number: 03000-1381

Position location: Augusta

Are you an experienced accounting professional who is detail oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative?Then we are looking for you!

This full-time position is located in Augusta.

Core Responsibilities:

The DHHS Financial Service Center is seeking an Accounting Technician to join the Recovery Division. This position will contribute to the Department’s mission by helping us ensure state and federal funds are utilized in an efficient manner to meet the health and welfare needs of Maine’s citizens. The Recovery Division’s primary scope of work includes depositing money, establishing receivables, and collecting millions of dollars in identified debt owed to DHHS annually, from a variety of sources. 
 
This position’s primary responsibilities include:

•    Receive and process cash, checks, credit card and ACH payments daily.
•    Process credit card fees, non-sufficient checks, and refunds.
•    Reconcile deposits and sub-ledgers daily.
•    Work closely with Treasury to monitor, research and correct unreconciled cash receipts and prepare backup for corrections.
•    Monitor the accounting system daily for rejected documents and work with appropriate agencies to correct.
•    Assist with creating new accounting templates and update quarterly.
•    Process SSA/SSI payments and work with the Office of Child and Family Services to return checks for those who are no longer in care.
•    Create, update, and maintain standard operating procedures.
•    Prepare and process journals.
•    Review backup and prepare cash deposits for bank currier pickup.
•    Monitor team electronic mailbox and research requests.

The work completed in this position contributes to the development of business process and accounting controls to implement and maintain sound fiscal practices.

Minimum Qualifications:

3 years of practical work experience providing complex technical support to professional accounting staff -OR- An associate degree from an accredited educational institution in accounting -OR- Any bachelor’s degree from an accredited educational institution that includes 12 semester hours in accounting coursework.

Accounting coursework must include successful completion of Principles of Accounting I & II plus two other accounting-related courses.  Experience must demonstrate comprehension and application of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines.

The backgrounds of well-qualified candidates will demonstrate the following competencies:

• Possess good critical thinking skills, be flexible and adaptable to a fast-paced environment
• Basic understanding of Accounting Practices and Controls
• Prior experience and/ or education which demonstrates knowledge of GAAP/ GASB, analyzing accounting data and accounting reconciliations.

Agency information: 

The DHHS Financial Service Center is responsible for program accounting, cash management and revenue/expenditure controls for the Department of Health and Human Services (DHHS).  The Service Center provides budgetary and fiscal analysis for many complex areas within DHHS, including TANF (i.e. Temporary Assistance for Needy Families) and MaineCare (Maine’s Medicaid Program). The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services. Areas of fiscal expertise include compliance with State and Federal laws and regulations, statewide budgetary policy, budget development and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support.

FOR MORE INFORMATION ABOUT THIS POSITION, PLEASE CONTACT: SHAWN WARREN AT Shawn.E.Warren@maine.gov

To request a paper application, please contact Ashley.Smith@Maine.gov .

Please submit all documents or files in a PDF or Word format.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Retirement Plan – The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.