Description

Office Assistant:

The Office Assistant will perform various routine clerical duties to support the organization.

Supervisory Responsibilities:

·  None.

Duties/Responsibilities:

·  Performs various secretarial, clerical, and administrative duties, but with specialized attention to the fact that the information, decisions, and communication involved may be sensitive or confidential.

·  Operates office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment.

·  Serves as the receptionist for the office, greeting visitors and applicants.

·  Answers phones, directs calls to appropriate individuals, and prepares messages.

·  Copies, sorts, and files records related to office activities, business transactions, and other matters.

·  Prepares letters, memos, forms, and reports according to written or verbal instructions.

·  Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.

·  Makes bank deposits either manually or electronically, delivers information to appropriate department or individual and enters specialty information in excel.

·  Delivers parcels, documents and payments to correct addresses, obtaining signatures and proof of receipt when necessary.

·  Maintains filing systems either manually or electronically.

·  Manages calendars and schedules appointments.

·  Performs other related duties as assigned. 

Requirements

Required Skills/Abilities: 

·  Ability to type at least 45 words per minute.

·  Excellent verbal and written communication skills. 

·  Excellent interpersonal and customer service skills.

·  Excellent organizational skills and attention to detail.

·  Excellent time management skills with a proven ability to meet deadlines.

·  Proficient with Microsoft Office Suite or related software.

·  Ability to prioritize tasks and to delegate them when appropriate.

·  Ability to function well in a high-paced and at times stressful environment.

·  Appropriate work authorization or citizenship documentation for USA required.

·  Valid Driver’s License

·  Dependable and reliable transportation

Education and Experience:

·  High school diploma or equivalent required.

·  Notary Public for State of Nevada or ability to obtain Notary Public for State of Nevada

·  Clerical experience preferred.

Physical Requirements: 

·  Prolonged periods sitting at a desk and working on a computer.

·  Must be able to lift up to 15 pounds at times. 

·  Must reside in the Las Vegas, Nevada area