Business Process Specialist jobs in Arlington, MA

Business Process Specialist researches, analyzes, and recommends changes to an organization's business processes to improve operational efficiencies, quality, service, and profitability. Collects and studies operational and performance data to identify trends and opportunities for improvement. Being a Business Process Specialist develops process documentation and project plans. Creates flowcharts, process maps, and diagrams. Additionally, Business Process Specialist supports cross-functional activities and working sessions during projects' design and implementation phases. Designs and prepares documentation, training materials, and communications supporting new processes. May deliver training to impacted business units. Requires a bachelor's degree. Typically reports to a manager. The Business Process Specialist work is highly independent. May assume a team lead role for the work group. A specialist on complex technical and business matters. To be a Business Process Specialist typically requires 7+ years of related experience. (Copyright 2024 Salary.com)

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Business Office Manager
  • Senior Living Recruiting Specialist
  • Needham, MA FULL_TIME
  • The Business Office Manager assists the Executive Director in ensuring that all functional areas required to operate the facility are covered at all times. The Business Office Manager’s primary duty consists of managing and overseeing the accounting and general bookkeeping of the facility. The Business Office Manager may be required to work additional hours at the Executive Director’s request. The Business Office Manager must possess excellent written and verbal communication skills. He/she must possess basic clerical skills; typing, filing, light bookkeeping, computer proficiency and be able to work in an environment with multiple interruptions. The position requires a pleasant nature and a willingness and desire to work with the elderly. The Business Office Manager is responsible for providing information and referral to residents, visitors, staff and prospective clients in a positive, service-oriented manner.

    DUTIES AND RESPONSIBILITIES:

    1. Professionally answer phones and accepting appropriate information or messages. As necessary, he/she will provide backup receptionist duties to ensure the front desk is properly covered during business hours.

    2. Professionally greet visitors and direct inquiries.

    3. Promote and maintain positive relations with residents, their families, staff and guests.

    4. Accept initial inquiry information and provide marketing tours and arrange marketing meals, as appropriate.

    5. Participate in the recruiting, interviewing, evaluation and supervision of receptionist staff and provide general direction to these employees to ensure staff hours, quality services, and customer service is met at all times.

    6. Assist the Executive Director and key department leaders with thoroughly checking all employees’ references, background checks, coordinating/tracking pre-employment drug screening and TB testing, professional licenses, coordinating/tracking new hire documents and other related new hire items.

    7. Assist Executive Director and key department leaders with tracking annual performance evaluations for staff.

    8. Receive and distribute mail to appropriate personnel and residents.

    9. Ensure proper business office documents and postings are regularly updated and monitored for the staff bulletin boards, resident bulletin boards and other related communication areas.

    10. Assist Executive Director and/or Life Enrichment Coordinator with seasonal decorating.

    11. Maintain office calendar of move-in/move-outs, staff vacations, events, etc. for reference.

    12. Assist and participate in emergency procedures to maintain resident safety, i.e. fire drills. 13. Assist monthly in-service and staff training sessions, as necessary.

    ACCOUNTING DUTIES AND RESPONSIBILITIES:

    1. Accept and receipt monthly rental and other payments. Maintain records of all payments received on applicable tenant account cards.

    2. Enter deposits on a daily basis into the A/R system, process deposits via scanner or take to the bank and file records.

    3. Update the A/R system on a daily basis with census changes; move-ins, move-outs, transfers and level of care changes. Maintain a good and open communication with the Marketing Director for smooth transmittance of information.

    4. Generate monthly resident billings; review for accuracy.

    5. Monitor and collect past due rents in a timely manner to include working with Medicaid case managers, residents, family members and/or responsible parties. Follow Frontier Management collection policy.

    6. Maintain resident, employee and other business files.

    7. Manage time clock records; enter time off data; review missed punches; conduct error review 2 times per week; communicate clock-in policies with employees and inform department heads of any employee policy misuse/abuse.

    8. Review semi-monthly payroll data and coordinate with Staff Accountant for final submission.

    9. Prepare semi-monthly time cards for facility staff and calculate regular and overtime hours worked for each pay period.

    10. Enter payroll hours into the intranet website semimonthly for payroll processing.

    11. Enter new employee information, wage changes, address changes, and employee termination information into the intranet website in a timely manner.

    12. Code Accounts Payable invoices, submit to the Executive Director for review, make a copy to keep in the business office and send original invoices to the Home Office weekly.

    13. Communicate with Staff Accounting as often as necessary to ensure A/P, A/R, and payroll processes are operating smoothly and to resolve any issues in a timely manner.

    14. Follow up with vendors for missing invoices as necessary.

    15. Perform any additional job duties set by the Executive Director while completing assigned duties which may change from time to time according to resident needs, staffing levels, working circumstances, and corporate directives.

    UNIVERSAL PRECAUTIONS:

    • Potential for exposure to blood/body fluids not likely.

    PHYSICAL REQUIREMENTS:

    • Incumbent will sit for extended periods of time. Lift between 1-20 pounds occasionally. Walks throughout facility as needed. Visual acuity and good hearing.

    OTHER REQUIREMENTS:

    • Exceptional communication and conflict resolution skills. Typing and computer skills. Ability to function as a team member. Good interpersonal skills with all levels of staff, residents, families, and the public.

    Why would you want us to help you find the perfect job?

    Because we are fast, we have real-time updates on open positions and many with significant sign-on bonuses! Better yet….we’re a FREE service. ?What is the catch? There is none. Communities hire us to find them the best of the best. Most recruiting companies focus on the Director and Management positions. Your management team uses recruiters, why shouldn’t you? Our philosophy is that the staff working on the floor deserves the same representation. We want to place the best possible candidates in the best senior living communities. Our goal is to ensure senior living residents are cared for by passionate and caring staff who desire to work in a fulfilling and rewarding career.

    Your Specialist schedules all your interviews and follows up for you after the interview.

    We ensure our network of senior living communities knows you before they meet you.

    We do all the follow-up to GET YOU HIRED!

    Your Recruiting Specialist can also assist in reviewing your resume so that you can present all of your experience in your field. This allows you to qualify for the highest wages based on your years of experience.

    Senior Living Recruiting Specialist is a Recruiting Firm that is hired by communities to recruit qualified candidates to fulfill important and critical roles within their community. All fees are paid by the community. SLRS is not the direct employer, but works with companies that follow the EEOC federal requirements.

    EEOC Clause -The community represented in this job posting is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. They do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.”

    Job Type: Full-time

    Pay: From $60,000.00 per year

    Benefits:

    • 401(k)
    • Dental insurance
    • Health insurance
    • Health savings account
    • Life insurance
    • Paid time off

    Schedule:

    • 8 hour shift

    Experience:

    • Bookkeeping: 1 year (Preferred)
    • Office experience: 1 year (Required)
    • Accounting: 1 year (Required)
    • Organizational skills: 1 year (Required)
    • Payroll management: 1 year (Preferred)
    • Customer service: 1 year (Required)

    Ability to Relocate:

    • Needham, MA: Relocate before starting work (Required)

    Work Location: In person

  • 3 Days Ago

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Field Support Representative I, II, III
  • Canon Business Process Services, Inc.
  • BOSTON, MA OTHER
  • Overview Under direct supervision, the Field Support Representative (FSR) is assigned to a temporary in-house talent pool which provides replacement and/or short-term administrative services in place ...
  • 19 Days Ago

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Digital Mail Operator
  • Canon Business Process Services, Inc.
  • Cambridge, MA FULL_TIME
  • Under general supervision, is responsible for complete knowledge and understanding of Digital Mail Platform and business rules at client site. Ability to operate scanning equipment including Ricoh, Ko...
  • Just Posted

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Facilities Manager
  • Canon Business Process Services, Inc.
  • Boston, MA FULL_TIME
  • Canon has a full time/permanent opportunity for a Facilities Manager in our Boston, MA location. We are seeking candidates with strong leadership and organizational skills that have prior facilities e...
  • 1 Day Ago

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Office Service Representative II
  • Canon Business Process Services, Inc.
  • Boston, MA OTHER
  • Overview Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include co...
  • 16 Days Ago

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Scanning Operator I
  • Canon Business Process Services, Inc.
  • BOSTON, MA OTHER
  • Overview Under general supervision, is responsible for complete knowledge and understanding of litigation support software in customer location i.e. iPro, Law, Doculex, Adobe etc. Ability to operate s...
  • 16 Days Ago

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0 Business Process Specialist jobs found in Arlington, MA area

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Research Business Process Specialist-External Partnerships
  • Factory Mutual Insurance Company
  • Norwood, MA
  • Overview : FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of F...
  • 3/28/2024 12:00:00 AM

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Senior Regulatory Affairs Specialist
  • ConvaTec
  • Lexington, MA
  • Pioneering trusted medical solutions to improve the lives we touch: Convatec is a global medical products and technologi...
  • 3/28/2024 12:00:00 AM

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Gift Processing Specialist
  • Brandeis University
  • Waltham, MA
  • The Opportunity Brandeis University - a distinguished top-tier private research university recognized for its academic e...
  • 3/28/2024 12:00:00 AM

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Sr. HR Operations Specialist
  • Randstad USA
  • Cambridge, MA
  • Sr. HR Operations Specialist Pay Rate: 35-40 per hour Location: Cambridge Contract position - 6 month to start with pote...
  • 3/27/2024 12:00:00 AM

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Senior Regulatory Affairs Specialist
  • Convatec Group PLC
  • Lexington, MA
  • Pioneering trusted medical solutions to improve the lives we touch: Convatec is a global medical products and technologi...
  • 3/26/2024 12:00:00 AM

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Pro Services Specialist
  • Floor & Decor Holdings, Inc.
  • Waltham, MA
  • Base Pay This role has a minimum base pay from $16.00 per hour with higher starting pay available based on experience. P...
  • 3/25/2024 12:00:00 AM

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SAP Consultant
  • Maitsys
  • Waltham, MA
  • Role Description This is a remote contract role for a SAP consultant with Project management experience. The consultant ...
  • 3/24/2024 12:00:00 AM

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Lead Generation Specialist
  • Psomagen Inc
  • Cambridge, MA
  • Job Description Job Description Psomagen Inc. is a growing biotech company in multi-omics industry. Our HQ and Labs are ...
  • 3/24/2024 12:00:00 AM

Arlington is a town in Middlesex County, Massachusetts, United States, six miles (10 km) northwest of Boston. The population was 42,844 at the 2010 census. Arlington covers 3,517.5 acres (14 km2), or 5.5 square miles, of which 286.2 acres (1.2 km2) are covered by water. There are 210.52 acres (0.9 km2) of parkland. Elevation ranges from 4 feet (1.2 m) above sea level (along Alewife Brook) to 377 feet (114.9 m) near Park Avenue and Eastern Avenue. Arlington borders on the Mystic Lakes, Mystic River, and Alewife Brook. Within its borders are Spy Pond, the Arlington Reservoir, Mill Brook, and Hil...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Business Process Specialist jobs
$132,937 to $167,472
Arlington, Massachusetts area prices
were up 2.5% from a year ago

Business Process Specialist in Twin Falls, ID
Strong decision-making and judgement skills • Extensive knowledge of the production area, processes and inter-relationships with other business areas.
December 21, 2019
Business Process Specialist in Fresno, CA
This role will focus on how the client manages the cash and collections processes within OTC.
February 22, 2020
Business Process Specialist in Tuscaloosa, AL
The position will be supporting and attending outside business functions that support Austin 3-1-1; events are held both during the day and after hours as determined by business needs.
February 04, 2020