Bookkeeper maintains and records a complete and systematic set of business transactions. Balances ledgers, reconciles accounts, and prepares reports to show receipts, expenditures, accounts receivable, and payable. Being a Bookkeeper follows bookkeeping procedures established by the organization. May require an associate degree or equivalent. Additionally, Bookkeeper typically reports to a supervisor or manager. The Bookkeeper works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be a Bookkeeper typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)
This position will start off 30 hours a week and focus mainly on bookkeeping. Then after training, it has the potential to become a full-time bookkeeper/commercial property manager. If you have both bookkeeping and commercial property management, the position can start as full-time.
Responsibilities:
Billing and Invoicing: Enter bills and process invoices accurately using QuickBooks. Manage and maintain billing records, ensuring completeness and accuracy.
Rent Collection: Collect rent payments from tenants, both in person and through various payment methods.
Issue receipts and maintain a record of all transactions.
Accounts Reconciliation: Reconcile accounts to ensure accuracy and resolve discrepancies promptly.
Monitor and track outstanding balances, following up on discrepancies or late payments.
Collections and Follow-up: Maintain a list of tenants with overdue payments and pursue collections proactively.
Contact tenants via phone, email, or in person to encourage timely payments.
Lease Management: Review and understand lease agreements to set up payment terms, late charges, and other financial details.
Assist in the preparation and renewal of rent agreements.
Late Charges and Payment Terms: Implement and manage late charges according to lease agreements.
Set up appropriate payment terms for tenants.
Documentation:Maintain organized and up-to-date records of all financial transactions and communications with tenants.
Prepare and send notices, including 3-day notices, as necessary.
Customer Service:Provide excellent customer service to tenants, addressing inquiries and concerns related to payments.
Ensure a positive and professional interaction with tenants during in-person payments.
Skills:
- Proficiency in bookkeeping software, such as Quicken or QuickBooks
- Strong knowledge of debits and credits, as well as double-entry bookkeeping principles
- Ability to perform account reconciliations accurately and efficiently
- Attention to detail and accuracy in data entry and record-keeping
- Strong analytical skills to identify discrepancies or errors in financial records
- Understanding of basic financial concepts, such as revenue, expenses, assets, liabilities, and equity