Board Administrator jobs in Rhode Island

The Sakonnet Preservation Association is a private non-profit land trust dedicated to preserving the rural character and natural resources of Little Compton, for the lasting benefit of the community. We are seeking a part-time administrator (12hrs/week initially).

The administrator is responsible for supporting the day-to-day operations of the Sakonnet Preservation Association. This person will work closely with the Executive Director, Stewardship Director, and the Board of Directors. The position includes interaction with staff, board members, as well as donors, vendors, and the public. The administrator reports to the Executive Director.

Responsibilities/Duties:

•* Provide administrative support for the maintenance of basic office functions.*

1. Provide general support to visitors and provide basic information by answering questions and requests.

2. Maintenance of internal contacts and calendars: e.g., Board and Committee membership/lists.

3. Direct external inquiries or other communications, i.e., email, phone calls, etc. to the appropriate individual.

4. Assist with maintaining and updating accurate donor, member, and other contact databases, e.g., Little Green Light, contractor databases and external services.

5. Generating member/donor mailings and newsletter lists.

6. Manage and distribute incoming and outgoing mail, including bulk mailings.

7. Manage calendar/s, schedule meetings and make appointments.

8. Provide administrative support as directed.

9. Keep office organized and its resources current: Overseeing a neat and tidy office, ordering supplies etc.

10. Report office equipment problems to the Executive Director.

•* *Maintain current files of SPA records.

1. Maintain digital/electronic archiving system.

2. File hard copy records in the designated location.

3. Purge records in accordance with SPA Recordkeeping policy.

4. Maintain digital/electronic and hard copy Policy and Procedure manuals, Committee minutes, and records.

• Provide administrative support to the Board under the supervision of the Executive Director.

1. Prepare and distribute meeting materials to Board members and Committees as directed.

2. Take minutes if requested and archive all relevant materials.

3. Provide other administrative support to committees upon request.

4. Assist with scheduling meetings (internal, external, and virtual) and appointments.

5. Support events and/or BOD meetings out of normal working hours if required.

• Provide support for communications and events.

1. Assist with the publishing of newsletters, press releases, publicity documents, and other communications of SPA.

2. Assist with maintaining social media presence, i.e. website, Facebook page and Instagram.

3. Assist in event planning/meeting setup and implementation.

•* *Provide support to the Stewardship Director

1. Property monitoring administration assistance.

2. Compilation of reports, property folders and other documentation.

Requirements:

The position is located at the Sakonnet Preservation office in Little Compton. Candidates must have the ability to work independently, have excellent organizational and communication skills, and have a strong working knowledge of Microsoft Office programs including Word, Excel, PowerPoint, as well as Adobe Acrobat. Familiarity with donor/membership software is a plus.

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: 12 per week

Benefits:

• Flexible schedule

Education:

• Associate (Required)

Experience:

• administrative support: 2 years (Required)

Work Location: In person