Board Administrator jobs in Pennsylvania

On this day…

If you watch the Board meeting videos posted on our website you will hear our Board Chair opening each Board meeting with a piece of trivia.  Today’s trivia, when did [enter your name here] apply for a new job as Executive Secretary providing executive support to the State Employees’ Retirement Board, Executive Director, and senior leadership?   Now!

As the Board Administrator, you are responsible for planning, organizing, and executing board and committee functions.   As administrative support for the Executive Director, you serve as the initial point of contact for internal and external customers with responsibility for managing the workflow of the Executive Director’s Office, monitoring that deadlines are met and ensuring key items are escalated to the attention of appropriate personnel.  You also serve as Travel Coordinator and Corporate Card Coordinator.  Examples of work include:

• Maintaining the Executive Director’s calendar and schedule by coordinating with legislators, Board members, designees, the Third-Party Administrator, the Governor’s administration, outside entities, and agency staff.
• Generating reports, plans, presentations, and executive correspondence.

• Collecting, compiling, and organizing information for ad hoc reporting and projects.
• Handling many board meeting logistics such as coordinating scheduling, submitting meeting notices in accordance with the Sunshine Act, preparing agendas and minutes, compiling board package materials, and uploading content to BoardDocs.

Interested in learning more?  Additional details regarding this position can be found in the position description.

• Full-time employment, 37.5-hour work week.
  
• A work schedule beginning and ending between 7:30 AM – 5:00 PM, Monday through Friday, inclusive, with a half-hour or one-hour meal period will be considered, dependent on operational requirements.  The requested schedule may not start later than 8:30 AM or end prior to 4:00 PM.
  
• Telework:   You may have the opportunity to work from home part-time (hybrid telework schedule) up to 3 days a week depending on operational needs and progress in learning assigned tasks.  In order to telework, your alternate work location must be in Pennsylvania, and you must have a securely configured high-speed internet connection.  Otherwise, you must work on-site at the work location specified in this job posting.
  
• Salary:   In some cases, the starting salary may be non-negotiable.
  
• You will receive further communication regarding this position via email.  Check your email, including spam/junk folders, for these notices.
  
• This position is located in Dauphin County, Harrisburg, Pennsylvania. SERS will not pay for relocation, housing or travel expenses. All applicants must be willing to work in and commute to the Harrisburg, PA location when on-site work is required.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Five years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis up to four years; or
  
• Any equivalent combination of experience and training. 

• You must have administrative support experience
• You must be willing to work in and commute to the Harrisburg, PA location when on-site work is required
• You must possess outstanding communication skills.
• You must possess exemplary customer service skills.
• You must possess excellent organizational skills.
• You must possess competence in problem solving.
• You must possess superb interpersonal skills and a teamwork mindset.
• You must be able to perform essential job functions

How to Apply:

• Your application must include a cover letter and resume.
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. 
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.  

Veterans: 

Telecommunications Relay Service (TRS): 

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.