Benefits Clerk jobs in Oregon

• Assignment, location, hours and times worked are subject to change based on program/staffing needs.
• Eight hours per day, year round position.
• Experience relevant to the position is require.
• We  will actively recruit and fill any open positions with candidates who reflect the diversity of our students and community where possible.
• Covid 19 Vaccine Required
• Bilingual skills (English/Spanish) are preferred.
• Salary noted is the 2021-22 rate.  Subject to change.

Purpose Statement:

The job of Technical Analyst is done for the purpose/s of performing a variety of technical and professional administrative activities; including providing graduated levels of complex data collection, analysis, reconciliation and reporting; creating, maintaining and providing training on systems or software to staff; providing analysis on policies, regulations and applicable law to administration, management, or School Board; may require education or certification in finance, human resources, data and assessment, information systems, pupil transportation, risk management or other administrative functions. Responsive primarily to internal customers, government or regulatory agencies or the School Board.

This job reports to Director of Human Resources and Payroll, with reporting function to Director of Finance and Operations

District level payroll/ HR processes and systems including monthly time & attendance, processing payroll, remitting taxes and benefits, processing and balancing reports on a monthly, quarterly and annual basis. Assists with maintenance, user access, and training of all H/R and payroll benefits systems and processes.

Essential Functions

• Performs work of a technical nature, requiring specialized skills, knowledge or education specific to the position.
• Completes data entry and reporting in an accurate, timely manner, meeting strict deadlines, including comparing and reconciling entry to corresponding control information.
• Coordinates with other staff for the purpose of assuring accurate and timely reporting or training.
• Informs personnel regarding a variety of procedures and program requirements for the purpose of providing necessary information for completing tasks/transactions, taking appropriate action and/or complying with established guidelines. 
• Maintains a wide variety of information, files and records for the purpose of reporting and preserving data for audit trail or other state, federal or funder. 
• Maintains the highest level of confidentiality and ethics related to processing sensitive employee information. 
• Assists in developing, monitoring or assuring compliance with protocols, policies, regulations, laws. 
• Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform
• Assists auditors for the purpose of providing required information and coordinating necessary project
• Prepares a variety of written materials for the purpose of documenting activities, providing written reference, conveying information and/or complying with financial, legal and administrative
• Recommends policies, procedures and/or actions on issues that relate to field for the purpose of providing direction and/or decision

Other Functions

• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit. 

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment; performing assessment, accounting or payroll/HR procedures as applicable and/or; preparing and maintaining accurate records; using pertinent software applications specific to job/department.

KNOWLEDGE is required to perform intermediate math, including calculations using fractions, percent, and/or ratios; understand written procedures, write routine documents, and speak clearly; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: business telephone etiquette; computer and internet operations; and federal, state and local policies, procedures and practices specific to job/department.

ABILITY is required to schedule activities; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize specific, job-related equipment. In working with others, some problem solving may be required to identify issues and select action plans.  Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working effectively with students, staff and community; working with detailed information/data; applying effective teaching principles; and working with frequent interruptions.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to impact the Organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience

Requires two to four years of data entry, processing and reporting experience in the area of payroll and benefits

Experience with school district contracts and payroll a plus. Must be very proficient with spreadsheets (prefer MS Excel).

Minimum of associate degree or certificates providing assurance of proficiency in bookkeeping or accounting, including payroll processes,  

Five years of experience in payroll processing and  bookkeeping may be substituted for education.