Associate Registrar jobs in Utah

Details

Open Date 09/26/2023

Requisition Number PRN36485B

Job Title Associate Registrar

Working Title Associate Registrar of Transfer Innovation and Certifications

Job Grade F

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday 8:00 am – 5:00 pm University of Utah campus (primary) with some hybrid remote opportunities (secondary)

VP Area Academic Affairs

Department 00296 - Registrar's Office

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $85,000 - $95,000

Close Date

Open Until Filled Yes

Job Summary

The Associate Registrar of Transfer Innovation and Certifications will lead the Office of the Registrar in its efforts to comply with policies and procedures related to the United States Department of Veterans Affairs (VA), the National Collegiate Athletics Association ( NCAA ), and the Family Educational Rights and Privacy Act ( FERPA ). This position will oversee the domestic and international transfer evaluation/articulation process for the university.

Successful candidates must: demonstrate an ability to create new and effective processes for athletic compliance and transfer articulation; build and lead a team of professionals who carry out the aforementioned functional areas within the Office of the Registrar; generate and maintain campus-wide partnerships with key stakeholders; and possess thorough knowledge of state, federal, and organizational policy.

Responsibilities

• Manages and leads a team of professional staff who support the transfer articulation and compliance/eligibility processes in the Office of the Registrar; hire and train staff effectively to carry out functional areas of oversight.
• Collaborates with campus stakeholders including University of Utah Athletics, the Academic Center, the Veteran Support Center, the Office of Financial Aid and Scholarships, and the Office of Admissions.
• Serves as primary or secondary certification and eligibility officer for the following functional areas:
• U niversity of Utah Athletics:
• Leads team efforts to evaluate continuing Student Athlete eligibility processes adhering to the NCAA compliance standards; responsible for the submission of annual and biannual data reports required by the NCAA ; supports University of Utah Athletics in varying capacities related to Student Athlete success and the provision of data sets used for strategic decision making.
• V eterans Support Center:
• Leads team efforts to ensure the University of Utah is compliant with VA policies and Federal regulations; supports the Veterans Support Center in capacities related to Student Veteran success, benefits eligibility, and data sets used for strategic decision making.
• Leads team efforts to establish and maintain effective domestic/international transfer evaluation and articulation processes; utilize various software and computer systems to carry out transfer articulation/evaluation processes in a fast-paced environment; ensures transfer credit evaluation is consistent and accurate for students; collaborates with campus partners to evaluate and process transfer credit.
• Possess a thorough understanding of the policies and procedures established by FERPA .

Minimum Qualifications

Bachelor’s Degree in a related area, or equivalency (one year of education can be substituted for two years of related work experience); five years of experience; and a working knowledge of Registrar functions; including but not limited to: student information systems, degree audit, veteran services, NCAA athletic certification, registration & records management, graduation certification, transcript & verification, class & event scheduling; and staff management, supervisory, critical thinking and problem solving skills required.

Master’s Degree is preferred, has a working knowledge of registrar functions within a university setting and an ability to learn, interpret and apply state and university-specific polices, rules, etc.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Master’s degree in higher education, business administration, public policy, or equivalent
• Demonstrated leadership, supervisory, management, and staff development skills related to professional staff supervision and success.
• A proven track record of business process improvement and managing change.
• Ability to understand and evaluate complex technical systems and issues to design for new and emerging processes.
• Ability to interpret and comply with complex regulations and policies and to create business practices and influence policies and procedures in order to effectively to support compliance.
• Excellent organizational, analytical, and administrative skills are essential along with the ability to effectively communicate orally and in writing to various constituencies.
• Must be able to work across institutional departments, demonstrate success in prior positions, and exhibit a proven commitment to diversity, equity, inclusion and belonging.
• Ability to devise, recommend and implement innovative solutions to build capacity to serve these areas and affiliated stakeholders.
• A strong understanding of current laws, regulations, and procedures as related to academic record keeping is required.
• Ability to collect, analyze, and report data that informs the way that unit practices, university procedures, and policies impact student success and use this data to inform strategies for improvement across all functional areas.
• Must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted atoeo.utah.edu

For more information:https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu ( employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.