Assisted Living Program Administrator jobs in Oregon

Nyssa Gardens Assisted Living Facility Administrator

Position Summary: Coordinate and direct all daily operations of Nyssa Assisted Living Facility performing such applicable duties as are required to ensure efficiency, compliance, and financial health.

General:

• Provide leadership and direction for both facilities.
• Facility maintenance monitoring, repair, upgrade.
• Track/plan expenses and revenues; address and respond to budgetary concerns.
• Direct quality assurance protocols for resident care.
• Create and direct marketing and public relation efforts.
• Resource point for all personnel of Nyssa Gardens.
• Oversight of all resident needs
• Manage/direct all aspects of staff/nursing coordination.
• Ensure facility compliance with all applicable governing agencies.
• Meet and maintain state regulations to be an Assisted Living Administrator.
• Report to Board of Directors of Malheur Memorial Health District.

DETAILED JOB DESCRIPTION:

Budgeting and Bookkeeping: All required to be performed in a timely fashion.

• Review, approve, and submit employee timecards to accounting firm.
• Complete monthly rent roll summary, prepare and distribute resident monthly invoices, receive and track resident payments, deposit funds, submit AIR reports to accounting firm.
• Ensure all payroll and A/P checks are reviewed and signed by two board members and disbursed.
• Monitor monthly department expenses and complete financial variance reports for expenses exceeding budget.
• Manage facility petty cash accounts and document all expenditures.
• Assist with the completion of an annual budget and independent audit.

Physical Facility:

• Assure periodic maintenance tasks of physical plant and equipment are performed.
• Assist with selection and supervision of outside or contracted vendors providing services to the facility.
• Review and respond to quarterly safety inspection reports generated by safety committee.
• Review and respond to monthly safety committee meeting recommendations.
• Assure emergency procedures/plans are current and all staff members are knowledgeable of its content.
• Coordinate apartment renovation and cleaning prior to new resident move-in.
• Assure routine housekeeping tasks are performed.

Personnel:

• Direct the hiring, evaluation, discipline, and scheduling of all facility personnel; ensure adequate coverage and minimize overtime.
• Assure complete and current employee personnel files are maintained.
• Conduct criminal background checks on each employee prior to start date and in compliance with state statutes.
• Assure adequate training of all new employees prior to independent scheduling.
• Conduct al probationary and annual appraisals.
• Authorize and document salary adjustments.
• Coordinate all workman compensation claims as a liaison to all parties involved.
• Conduct regularly scheduled staff in-services.
• Respond to all staff grievances/concerns in a timely manner.
• Assure personnel policies are periodically reviewed, updated, and implemented in compliance with regulatory requirements.

Resident Care:

• Establish resident level of care fees and coordinate invoicing of residents/responsible parties.
• Perform or supervise assessment of resident health and functional care needs prior to move-in, quarterly, and upon change of condition as appropriate.
• Coordinate development and periodic audit of the resident service plans and level of care fees; assure resident needs are addressed; conduct related service plan conferences.
• Monitor medication administration program to assure accuracy and appropriate documentation.
• Monitor nursing delegation and/or assignment specific to resident's current needs and condition.
• Ensure resident care supplies are available to meet all resident needs.
• Respond to resident concerns or grievances in a timely manner.
• Conduct annual resident satisfaction surveys.
• Serve as a liaison between the facility, residents, and all medical and community resources.

Supervisory:

• Ensure employees understand job description, expectations, and available resources.
• Maintain and keep current an employee handbook, policies and procedures manual, and job descriptions.
• Supervise training and development of assisted living staff.
• Oversee compliance with current licensure and requirements of all staff.
• Plan, assign, direct work duties; appraise, reward, and discipline employees; addresses compliance protocols and violations.
• Address employee requests or complaints and resolves conflict.
• Supervise staff as required in the conduct of assisted living facility resident care.
• Oversee quality of provider evaluation, treatment, and consultation services to residents as consistent with industry recommendations and standards.
• Ensure protocols are in place for all aspects of assisted living operations, resident care, and confidentiality of protected health information.

Administrative:

• Provide consistent monthly communication to the Board of Directors, ensuring information, reports, and materials are provided to clearly describe assisted living facility activities and progress toward agreed upon objectives.
• Assist the Board of Directors with state and federal requirements regarding public health issues.
• Assist the Board of Directors with implementation of general safety, emergency preparedness, infection control, and regulatory compliance for the assisted living facility.
• Attend all staff and monthly board meetings, and other special meetings as requested.
• Participate in budget development and compliance.
• Be available to residents and their families to answer questions, address requests, and resolve conflict.
• Ensure compliance with standards, laws, and regulations as directed by
• Regulatory and accrediting organizations as well as state and federal authorities.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Weekends as needed

Education:

• Bachelor's (Preferred)

Experience:

• Residential Care Facility Administrator: 1 year (Preferred)

License/Certification:

• Oregon Residential Care Facility Administrator license (Required)

Shift availability:

• Day Shift (Preferred)
• Night Shift (Preferred)
• Overnight Shift (Preferred)

Ability to Relocate:

• Nyssa, OR 97913: Relocate before starting work (Required)

Work Location: In person