Assistant Treasurer jobs in Montana

SUMMARY OF WORK: Performs a variety of clerical and bookkeeping duties for the City Clerk/Treasurer including utility billing, selling cemetery plots and business licenses, paying invoice claims for the city, and other duties as required.

JOB CHARACTERISTICS:

Nature of Work: This position performs moderately complex duties requiring attention to accuracy, detail, and timeliness; maintains confidentiality of sensitive information; ability to work independently; may exercise independent judgment and action. Must live within 15 minutes of the city of Libby. Must be bondable.

Personal Contacts: Daily interaction with Mayor, City Administrator, Clerk/Treasurer, other Deputy Clerk/Treasurer, other city employees, and the public.

Supervision Received: Direct daily supervision from the City Clerk/Treasurer. Additional Supervision from the Mayor and City Administrator.

Essential Functions: Position requires, but is not limited to, ability to communicate verbally and in writing; complete claim process from beginning to end; process Business Licenses; understand and explain basic statutes, laws, and ordinances; read written material; reconciliation of accounts; operate a computer; typing; maintain records and files; prepare correspondence; general knowledge of operation of various office machines.

AREAS OF JOB ACCOUNTABILITY AND PERFORMANCE

· Utility Billing Clerk: receives monies for utility bills, processes utility bills, balances daily accounting for utilities, processes end of month reports, and all other duties connected to utility billing.

· Claims Clerk; receives mail, processes claims, run and distribute claim checks, and all other duties connected to claims.

· City Hall receptionist; answers the telephone; provides information and refers inquiries to the appropriate person.

· Routes incoming mail; files office correspondence; order supplies; receives monies for utility bills; receipts utility bills and balances with deposits

· Process Business Licenses, update Business License Files, receive Business License applications and fees; send out new Business Licenses and all duties connected to Business Licenses.

· Responsible for care of cemetery records; receives monies for sale of lots; grave openings and closings.

· Make daily bank deposits and postal runs.

· Make copies and get Agenda packets ready for the Council and Mayor as required.

· Take meeting minutes notes and complete transcription as required.

· Keep Agendas and Minutes updated on City of Libby Website as required.

· Update Ordinance/Resolution books and Minutes book as required.

· Prepare and send out correspondence as needed.

· Assist in keeping the walkway free from snow and ice as required.

· Other duties as assigned.

Knowledge: This position requires at least a basic knowledge of budgets, computer software including spreadsheets, bookkeeping, general accounting practices and procedures, modern office practices, business English, spelling and basic knowledge of applicable municipal codes and ordinances.

Skills: This position requires skills in typing, calculating, bookkeeping, record keeping, and operating computer and other office machines.

Abilities: This position requires the ability to: Work independently with little supervision; be detail oriented; work under pressure of deadlines; maintain confidentiality; handle difficult situations; communicate effectively orally and in writing; follow verbal and written instructions; establish effective working relationships with fellow employees, supervisors, and the public.

Required:

• A High School Diploma or equivalent
• Possess and maintain a valid Montana Driver’s License.
• Possess or obtain CPR and First Aid Cards while employed, and paid for, by the city.
• Must be bondable.

EDUCATION AND EXPERIENCE:

The above knowledge, skills and abilities are typically acquired through a combination of education and experience equivalent to:

· A high school diploma or equivalent.

· Two years’ experience in general office procedures and clerical work.

· Experience in general accounting practices and procedures.

· Prior experience with Black Mountain Software preferred, but not required.

· Knowledge of GASB preferred, but not required.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel objects, tools, or controls, reach with hands and arms, and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, or crouch.

The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

JOB PERFORMANCE STANDARDS:

Evaluation of this position will be based primarily upon performance of the preceding requirements and duties. Examples of job performance criteria include, but are not limited to,

· Accurately process, print checks for monthly claims.

· Accurately perform accounting practices and procedures.

· Ability to process various types of correspondence, reports, forms, and legal documents.

· Maintain accurate and timely records.

· Prepare and submit accurate and timely reports.

· Handle difficult situations in a calm and composed manner.

· Maintain strict confidentiality.

· Do bank deposits as needed.

· Observe work hours.

· Demonstrate punctuality.

· Establish and maintain effective working relationships with fellow employees, supervisors, and the public.

JOB BENEFITS: Include City Medical, Dental, and Vision plans, 15 days of paid annual vacation, 10 paid federal holidays, 12 days of paid annual sick time, annual pay raises, and retirement with options through the Montana Public Employee Retirement System.

Job Type: Full-time

Pay: $15.67 - $20.00 per hour

Language:

• English (Required)

Ability to Commute:

• Libby, MT 59923 (Required)

Ability to Relocate:

• Libby, MT 59923: Relocate before starting work (Required)

Work Location: In person